Statement of Work.pdf

PERFORMANCE WORK STATEMENT – SCOPE OF WORK

U.S. COAST GUARD BASE ASTORIA

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work

Contractor will provide the labor, servicing, materials and equipment to perform the following as per section 5.

The services shall be performed at the U.S. Coast Guard Base Astoria which are described in the Scope of Work. One key POC, although subject to change, for this contract is: SK1 Thomas Gresham; email: Thomas.J.Gresham@uscg.mil.

The Period of Performance for this contract is January 1, 2025 through December 31, 2025.

1.1.1 Place of Performance

Base Astoria 2185 SE 12th PL Warrenton, OR 97146

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

1.2.1.1 The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

1.2.1.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.2 Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.3 Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

1.3 Hours of Operation – Projected Date of Completion

The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Sunday between 04:30am and 10:00 pm unless other time is specified.

1.4 Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact

IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR.

The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

SECTION 3 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 General Information

None

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

SECTION 5 – SPECIFIC TASKS

Contractor will provide the labor, servicing, materials and equipment to perform the following as per section 5.1

5.1 Every 2 weeks service to include picking up soiled laundry items, dropping of clean laundry items folded or on hangars. Providing scrub uniforms and laundry items listed below. (see description in 5.7)

5.2 Under this agreement, the Contractor must provide once every two weeks pick-up of soiled linens and scrub uniforms to be returned cleaned, folded/hung up and packaged at the time of next pick up. Contractor shall provide Services on Wednesdays with a scheduled pick-up and delivery schedule between 08:00-14:00 (PST), except federal holidays. If delivery/pick-up day falls on a federal holiday, delivery/pick-up shall be on the next business day.

5.3 The Contractor must provide laundry bags to the client to be used only for the sole purpose of storing soiled laundry items that will be cleaned by the Contractor. The Contractor shall allocate for the sole use by the Client laundry bags to place soiled Laundry Items. The laundry bags are considered property of the Contractor and should be returned in good condition once this agreement has come to the end of its term. In the case the Client should need extra bags, a request can be made by the Client and the Contractor will accommodate as needed.

5.4 The Client shall ensure that a designated area is provided for the Contractor to safely and securely exchange cleaned Laundry Items and receive soiled Laundry Items from the Client’s property.

5.5 The Contractor shall not be held liable for any items that are placed in the laundry bag that may contaminate or damage the items laundered or cause damage to the equipment used by the Contractor to clean the laundry items.

5.6 The Contractor shall provide the most appropriate care and due diligence to best fit the Client’s needs.

5.7 The following items will be provided by the contractor

Description:

20 Massage towel, white 8 Bath blanket 2 Laundry bag stands 4 Laundry bags 20 Premium scrub top, v-neck, 3 pkt, black, small 20 Premium warm-up jacket, black, small 20 Premium scrub pant, cargo, black, small 10 Premium scrub top, v-neck, 3pkt, black, medium 10 Premium warm-up jacket, black, medium 32 Premium scrub top, v-neck, 3 pkt. Black, large 46 Premium scrub pant, cargo, black, large 26 Premium scrub top, v-neck, 3 pkt. Black, x large 26 Premium warm-up jacket, black, x large 20 Premium scrub pant, cargo, black, x large 20 Premium scrub top, v-neck, 3 pkt. Black, 2x large 20 Premium warm-up jacket, black, 2x large 20 Premium scrub pant, cargo, black, 2x large 20 Premium Scrub Pant, cargo, Black 3xlarge 20 Premium Scrub top, v-neck, 3pkt, black, 3xlarge 20 Premium warm-up jacket, black, 3xlarge 2 Lab coat, 5 button front, white, 40 16 HA 11426 unisex warm-up jacket, black, assorted Uniform shield

SECTION 6 – ACCEPTANCE

6.1 Acceptance

6.1.1 Acceptance on behalf of the government will be made by the POC.

SECTION 7 – APPLICABLE PUBLICATIONS AND FORMS

None