Statement of Work.pdf

Panoramic Dental X-Ray Unit

Mashpee Service Unit

HHS/IHS Nashville Area Office

Statement of Work

December 16, 2024

1.1 Background

The mission of the Indian Health Service (IHS) is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level. Our Vision is for healthy communities and quality health care systems through strong partnerships and culturally responsive practices. This acquisition will enable the unit to provide quality dental diagnoses to the serviced Massachusetts Native populations.

The Mashpee Service Unit (MSU) is currently serving all federally recognized tribal citizens who cross its threshold. This clinic is currently providing primary care, purchased referred care, behavioral health, dental, and pharmacy assistance.

In order for MSU to be successful in its mission to serve the Native populations in Massachusetts, the proper diagnostic equipment is required in dental. A panoramic x-ray unit will serve just that purpose for the dental staff to view and map out tooth growth and decay.

1.2 Objective

The Mashpee Service Unit requires the purchase of a panoramic x-ray machine to take digital images of patient teeth.

1.3 Scope of Work

The purpose of this solicitation is to select a vendor that shall serve as a single reliable source for a Dental 2D Panoramic X – Ray Machine with operating systems for implant placement and digital impressions along with installation and maintenance. That service shall be comprehensive and shall include the activities required to deliver, setup, install and maintain all necessary services needed to ensure that the Panoramic Dental X-Ray machine is working properly.

The contractor must meet or exceed all requirements included in the statement of work.

The contractor will deliver, unpack, and place the equipment into the appropriate location within the clinic in accordance to the schematic outlined in the statement of work.

The contractor will remove packing material and any debris associated with the delivery, unpacking and/or placement of the Panoramic Dental X-Ray Unit from the premises at the time of unpacking and properly dispose of all boxes off of the IHS property.

The contractor must install the Panoramic X-Ray Machine and ensure that it is working with the digital x – ray and electronic dental record software that is being utilized at the service unit, which are MiPACS and Dentrix respectively.

The contractor shall ensure that the Panoramic X-Ray machine meets the following specifications for general panoramic imaging functionality. The machine must be compatible with MiPACS and Dentrix software. The panoramic x-ray machine must have auto focus for the focal layer. The panoramic x-ray machine shall be able to take extra-oral bitewings. It must have a selectivity compliant articulated robotic arm to ensure an anatomically accurate image. It must have full view, live patient positioning. It must have easy entry access and adjustability that allows accommodation of all patient presentations including wheelchair accessibility. It must have Twain support and full DICOM/PACS compliance. It must be able to have Segmentation, take 2D PA images, quadrant or individual area images. It must have multiple imaging modalities to include: adult pan, pediatric pan, true extra-oral bitewings, interproximal pan, orthogonal pan, panoramic segmenting with up to 15 separate sectors, 5 TMJ programs, and 3 sinus programs. It also must have Dynamic Exposure Control and utilize ultra-low dose radiation exposure.

The contractor shall ensure the panoramic x-ray machine meets the following specifications for 2D/CBCT imaging and scanning functionality. The panoramic x-ray machine must be able to take 2D images. It must have field of views (FOVs) ranging from a minimum of 4 cm x 4 cm to a maximum of 12 cm x 10 cm. It must have patient movement correction, adaptive image noise optimization, and artifact removal algorithm. It must have modes for oral surgery, implants, endodontics, and periodontics. It must have an implant module and library. It must have integrated viewing of 2D and CAD/CAM data. It must have the ability to treatment plan surgical implant guides. It must be able to take scout images.

The contractor shall provide training on the panoramic x-ray machine and the software. In the event of an operating system malfunction, error or power issue, the contractor shall ensure a technician is onsite within 12 hours to address and correct the issue.

The contractor will provide yearly support and maintenance for the 5 years following the initial installation.

All equipment and materials shall come with a standard one-year warranty. Warranty shall begin after installation of equipment and completion of tests.

The Contractor shall provide qualified personnel to assemble and test all equipment. The Contractor shall provide a system Installation Plan (IP) and sample schedule to the Contracting Officer (CO) with their proposal. The Installation Plan (IP) shall include estimated timeline of start and completion.

1.4 Period of Performance

Delivery to the site shall be coordinated at least 72 hours prior to delivery date with the Technical Point of Contact (TPOC), the Mashpee Service Unit Administrative Officer:

Megan Rivera

(774) 353-7652

Megan.Rivera@ihs.gov

Support and maintenance for the following years shall be provided.

Base Year: April 1, 2025 or Date of Delivery for 12 months Year 1: April 1, 2026-March 31, 2027 or for 12 months following Base year Year 2: April 1, 2027-March 31, 2028 or for 12 months following Option Year 1 Year 3: April 1, 2028-March 31, 2029 or for 12 months following Option Year 2 Year 4: April 1, 2029-March 31, 2030 or for 12 months following Option Year 3

1.5 Place of Performance

The items in this contract will be delivered to:

IHS – Mashpee Service Unit 483 Great Neck Road South – Dental Unit Mashpee, MA 02649 mailto:Megan.Rivera@ihs.gov