Statement of Work.pdf

STATEMENT OF WORK

1. Contract Title Physical Access Control System (PACS) for the Veteran’s Affairs Police

Department Armory

2. Background.

VA Greater Los Angeles Healthcare System (VAGLAHS), West Los Angeles VA Medical

Center requires installation of a Physical Access Control System at the VA Police department armory in accordance with VAPD B-7 Handbook 0730 Appendix 8 (March 29, 2013 requirements).

3. Scope.

The contractor shall provide installation of equipment, parts and labor, supplies, supervision, and technical expertise for a Physical Access Control system for an armory located at the

West Los Angeles VA Medical Center. Contractor shall provide all the required items for the requirement described in the statement of work. Contractor shall provide equipment, supplies, and perform work in strict accordance with the specifications, statement of work, schedule, and all other supporting documents required for this contract.

4. Place of Performance.

Department of Veteran Affairs

Greater Los Angeles VA Healthcare System

West Los Angeles VA Medical Center

11301 Wilshire Blvd.

Building 222 - Room 207

Los Angeles, CA 90073 - 1003

5. Period of Performance. One Year

6. Tasks.

The following tasks shall be performed within the West Los Angeles VA Medical Center for the associated building.

Equipment (s):

Contractor must provide the following equipment or equivalent to meet current government systems:

• One (1) Identiv door controller:

- Must be compatible with Hirsch velocity systems

- Must have space for 8 expansion boards

- Must have 8 controller doors

• One (1) Identiv Scramble pad reader:

- Must be compatible with Hirsch systems

- Must be PIV, PIV-I compatible

• One (1) Access control alarm panel w/ power supply and charger that is 8PTC class 2 relay outputs 12/24VDC @ 6A with enclosure

• One (1) Metal door sweep

• One (1) Mortise lock and hinge

• Wiring

Installation:

Contractor will need to run wiring, power cable, conduit from the data closet in room 102 to the

2nd floor room 207 in Building 222. This will include drilling into concrete walls to run conduit for power and ethernet cable connections. Power and ethernet connections for equipment installation will be in room 102 and then route to room 207 for final termination to door equipment.

Contractor will provide all wiring, tools, supervision, conduit, and other materials required for scope of work for installation of equipment. Contractor must provide dust control measures to not interfere with fire alarm system to include putting system on test mode while work is being completed.

Contractor will provide a minimum of 2-year warranty on all hardware and installation.

Contractor will provide all integration and programing to existing card readers and velocity access control systems.

Contractor will install metal door sweep, hinge, and mortise lock on door of room 207.

Contractor will do function testing in compliance with Federal Standards. New installations or retrofitted access control systems will be compliant with technology described in Federal

Information Processing Standard (FIPS) Publication 201, Personal Identity Verification of

Federal Employees and Contractors, and the document "PACS Implementation Guidance, Version 2.2 (July 30, 2004), published by the Physical Access Interagency Interoperability

Working Group of the GSA Government Smart Card Interagency Advisory Board. This requires that such systems will meet the ISO/IEC 14443 a, Parts 1-4 standard for contactless (proximity) card systems, or the ISOIIEC 7816 Standard for contact-type cards. Facilities may continue to use existing PACS that operate on older technology (Magnetic Stripe, 2nd Generation bar code, etc.)

as an interim measure until replacement systems are acquired and installed as part of normal equipment lifecycles. Further information on VA Smart Card operated PACS requirements can be found in the most recent edition of the document: "Physical Access Control Recommendations for the Department of Veterans Affairs." Guidance and assistance with the standards can be obtained from the OS&LE

7. Security Requirements.

• Security Requirements for Unclassified Information: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA

Directives and Handbooks regarding information and information system security as delineated in this contract.

• The contractor shall have physical administrative access to the equipment included in this contract.

• The contractor shall not have access to VA sensitive information; thus the C&A requirements do not apply, and that a Security Accreditation Package is not required.

• The Contractor shall inform the Point of Contact prior to adding or removal of equipment along with providing documentation for both equipment added or removed.

• The Government Agency owns the rights to all electronic information and all supporting documentation created as part of this contract. The Contractor shall deliver sufficient technical documentation with all data deliverables to permit the Agency to use the data.

• The Contractor is required to obtain the Contracting Officer’s approval prior to engaging in any contractual relationship in support of this contract requiring the disclosure of information, documentary material, and/or records generated under or relating to this contract. The contractor is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

• No photography of VA premises is allowed without written permission of the Contracting

Officer.

8. Hours of Coverage and Holidays.

Site access is 7:00am to 4:00pm Monday-Friday. All afterhours access will need to notify VAPD dispatch @ 310-268-4524.

Before commencement of work, the Contractor shall confer with the VA POC and Contracting

Office to agree on a sequence of procedures; means of access to premises and building.

All time shall be approved in advance by the Program Point of Contact (POC). Allow 5-days for approval of any alternate working hours needed.

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following

National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

New Year’s Day: January 1

Martin Luther King ‘s Birthday: Third Monday in January

President’s Day: Third Monday in February

Memorial Day: Last Monday in May

Juneteenth Independence Day: June 19

Independence Day: July 4

Labor Day: First Monday in September

Columbus Day: Second Monday in October

Veterans Day: November 11

Thanksgiving Day: Fourth Thursday in November

Christmas Day: December 25

8.1. Delegation of Authority

No additional service shall be provided without the approval from the Contracting Officer

(CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

9. Identification, Check-in, Parking, and Smoking Regulations.

Identification

The vendor's employees shall wear visible identification at all times while on VAGLAHCS premises. Contractor employees shall report to VA Police upon entry to the VAGLAHCS facility to get a visitor badge. Contractor employees are required to be escorted by the POC or designee’s office once on campus prior to commencement of work. During emergencies contractor personnel shall check in with VAGLAHCS Police if the VAGLAHCS POC or designee is not available.

Parking

It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The

Contractor assumes full responsibility for any parking violations.

Smoking

Veterans Health Administration (VHA) Directive 1085, dated March 5, 2019, provides a comprehensive smoke-free policy for patients, visitors, contractors, volunteers, and vendors, at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA) health care facilities. This updated VHA directive implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities, as defined in this directive, based on scientific evidence regarding the adverse health effects of secondhand and thirdhand smoke exposures.

The Assistant Deputy Under Secretary for Health for Administrative Operations (10NA) and the Assistant Deputy Under Secretary for Health for Clinical Operations (10NC) are responsible for the contents of this directive. Questions may be referred to VHA Smoke Free:

vhasmokefree@va.gov.

This VHA directive is scheduled for recertification on or before the last working day of

March 2024. This VHA directive will continue to serve as national VHA policy until it is recertified or rescinded.

Weapons and Contraband

Possession of weapons or contraband is prohibited and shall be subject to arrest and termination from future performance under this contract. Enclosed containers, including tool kits, shall be subject to search. Violations of VAGLAHCS regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

Safety

All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VAGLAHCS shall comply with applicable

Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to

Government equipment. Every effort shall be made to safeguard human life and property.

Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in

Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and

1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137.

Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

10. Contractor Personnel

Contractor’s Program Manager

The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the

Contracting Officer. The Contractor’s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

Contractor’s Employees

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

11. Contractor Qualifications & Other Responsibilities.

License requirements:

Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

The Government reserves the right to accept or reject Contractor’s employee for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and POC with the final decision being made by the

Contracting Officer.

12. Insurance Coverage.

The Contractor agrees to procure and maintain, while the contract is in effect, Workers

Compensation and Employee’s Public Liability Insurance in accordance with Federal and

State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

Before commencing work under this contract, the Contracting Officer shall require the

Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the

Contracting Officer.

Contractor is required to provide copies of proof of Workers Compensation and Employee

Public Liability Insurance within fifteen (15) calendar days after notification of contract award.

13. Invoicing

Invoices

Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the

Contractor to the payment address specified by Contracting. Invoices shall reference the

Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes.

The Government shall not authorize payment until such time that the VAGLAHCS POC all properly executed and signed documentation.

No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para.

(i). Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.