Statement of Work.pdf

SOW TUIN, TUAI HAZMAT in Collections

SCOPE OF WORK

Conduct Environmental Survey of Historic Chemical Collection and Dispose of HAZMAT Material

PMIS 250428

TUSKEGEE INSTITUTE NATIONAL HISTORIC SITE

TUSKEGEE AIRMEN NATIONAL HISTORIC SITE

OBJECTIVE

This project will result in the cleaning and conservation, and potential disposal of museum objects and hazardous materials, that have been found to be hazardous (i.e. arsenic, asbestos, mercury, natural history specimens stored in fluid, have mold, etc.), need conservation and/or cleaning and stabilization. Specimens in fluid may need to be topped off or placed in new fluid.

A Collection Condition Survey (CCS) was completed in FY2017. It is the basis for this contract is included as a separate document.

The Contract will be Best Value, not Low Bid.

SCOPE

In accordance with the terms and conditions of the Contract, the Contractor shall perform the work as described below for the National Park Service (NPS).

CONFIDENTIALITY

The information developed under this Contract is the property of the U. S. government and shall be kept in strict confidence.

INTRODUCTION AND PARK INFORMATION

Tuskegee Institute NHS and Tuskegee Airmen NHS are in the Central Time Zone.

Museum objects are stored in a separate facility located at the Maintenance facility.

Tuskegee Institute NHS 1212 West Montgomery Road Tuskegee Institute, AL 36088

Tuskegee Airmen NHS 1616 Chappie James Ave.

Tuskegee, AL 36083

Tuskegee Institute NHS Enabling Legislation

The enabling legislation, signed on October 26, 1974, authorized the National Park Service to provide for the establishment, as the Tuskegee Institute National Historic Site, those lands depicted on the map entitled “boundary map,” “Tuskegee Institute National Historic Site, Alabama,” numbered NHS-TI 20,000-C and dated September 1973, which shall include the home of Booker T. Washington, the Carver Museum, and an antebellum property known Gray Columns, next to the campus of Tuskegee University, formerly Tuskegee Institute. The primary resources of the park are those stated in the enabling legislation.

A 1976 Memorandum of Agreement between the Department of the Interior and the Trustees of the Tuskegee Institute (now Tuskegee University) is the basis for preserving the historic integrity of the original Tuskegee campus inside the boundaries of the National Historic Site. The Agreement provides for cooperation between the University and the National Park Service: “To avoid alterations of repairs substantially changing the external character or appearance of buildings or grounds in the Historic Campus District.”

On June 17, 1989, Public Law 100-337 authorized the transfer of Gray Columns to Tuskegee University in exchange for administrative, maintenance, and parking areas at Tuskegee Institute National Historic Site.

Tuskegee Airmen NHS Enabling Legislation

Public Law 105-355 105th Congress [[Page 112 STAT. 3254]] TITLE III--TUSKEGEE <>

AIRMEN NATIONAL HISTORIC SITE, ALABAMA

SEC. 303. ESTABLISHMENT OF TUSKEGEE AIRMEN NATIONAL HISTORIC SITE. (a) Establishment. --In order to commemorate and interpret, in association with Tuskegee University, the heroic actions of the Tuskegee Airmen during World War II, there is hereby established as a unit of the National Park System the Tuskegee Airmen National Historic Site in the State of Alabama.

Natural History Collections, and Collection Overview The Natural History Specimens and experiments are the direct product of George Washington Carver’s work. These are unique and are valuable as scientific objects, experiments, and because George Washington Carver created them.

Other collections are directly associated with Booker T. Washington, as well as the Tuskegee Airmen.

The importance, significance, and uniqueness of these collections can not be overstated.

https://www.nps.gov/tuai/learn/management/upload/TUAI-LRIP-OCT-03-FINAL.pdf

SCOPE OF WORK

Contractor will provide all travel, personnel, and professional services required for the following:

• Work directly with the park to schedule the site visit.

• Travel to TUIN for the project.

• Supply all specialized equipment, PPE, and supplies necessary to complete the work.

• Based on the Conservation Treatment Proposals from 2017, begin work on the identified collections.

• Priorities will be set through conversation with the Park and the Museum Specialist.

• Taxidermy specimens will be tested for arsenic.

• Provide the park with reports, including before/after photos, to cover all the work.

• Agree to fully comply with the Code of Ethics and Guidelines for Practice of the

American Institute for Conservation of Historic and Artistic Works (AIC) in all work performed.

The Park will Provide:

Provide copies of any previous surveys or reports that may assist the conservator in understanding the object(s) to be treated, including:

• Documentation/history of the object(s)

• Collection Condition Survey (CCS), if applicable to the object(s)

If the contractor will be on-site at the park for examination and/or treatment, the Park will provide:

• A suitable workspace separate from collections storage.

• Supervised access to collection storage rooms, vaults, cabinets, shelves, and other locations of museum objects as necessary.

• Opening and closing of storage cabinets, vaults or other containers that may be locked.

• Assistance with moving heavy or unwieldy objects.

• Limited access to museum object accountability (catalog and accession) and conservation (treatment and survey) records when required.

• Answers to questions about existing environmental monitoring and control, preventive care of objects, uses of objects, plans for future exhibition of objects, and the Park's pest management program, if necessary.

• Other relevant information as needed.

Task

Independently and not as an agent of the Government, the Contractor shall provide all labor, materials, facilities, and travel necessary to execute conservation treatments on the object(s) listed and described above.

Editing and Production for Treatment Reports and Surveys:

The National Park Service may require the use of a specific graphic outline and proprietary fonts.

If specifically required by this contract, these may be found at http://www.nps.gov/hfc/services/identity/

Using the most recent editions of the Harpers Ferry Center Editorial Guide, the Denver Service Center Editorial Style Guide, the Chicago Manual of Style or another mutually agreed upon reference, edit and format the text per the following:

• Standardization within the document of:

• Grammar and spelling

• Fonts and format

• Table of contents

• Forms, charts and tables

• Section introductions and headings

• Headers, footers, photo caption and footnotes

Inclusion of photographs:

• The document may include black and white or color photographs inserted into the text at appropriate sizes for descriptive purposes.

• They will be provided in digital format with a size of 4x6 at 150dpi.

• All cover art will be provided in digital format in a size of 8.5x11 at 300 dpi.

• The front cover may be a color or black and white photograph or artwork with title and standard NPS identifier.

• Photographs included in the final document will also be provided to the park in digital format with a size of at least 300dpi on a thumb drive or external hard drive purchased by the contractor for this project.

• The final report will also be submitted on a thumb drive or external hard drive purchased by the contractor for this project.

http://www.nps.gov/hfc/services/identity/

Production of the document – Deliverable will be in Digital Format via an external hard drive that the contractor will purchase for this contract:

As applicable:

• All cover art will be provided in digital format in a size of 300 dpi

• The front cover will be a (full bleed/no bleed) color photograph or artwork with title and identifiers

• The back cover will be a (full bleed/no bleed), (color/black and white), photograph or artwork

• Covers on card stock will be approved by the COR

• The contractor will provide the VIIS with a draft digital file of the final document in MS

Word for review.

If necessary, the Park will send the draft to interested parties for peer review and comment.

Comments and edits will be tracked via track changes in MS Word and will be returned to the COR. Any pages containing changes required in the final draft will be returned to the contractor within thirty (30) calendar days.

The contractor will make the requested changes and provide the Park with a digital final review draft and signature page within thirty (30) calendar days. The “signature draft” copy will be in the final production format, including covers in the suggested format, with suggested paper stock and color, for printing and insertion in three ring binders.

The final review and signature will be done at the Park. The signature page will be returned to the contractor within thirty (30) calendar days. There should be no substantial changes in text at this time, however some pages with minor errors may be returned to the contractor for corrections at this time.

Within thirty (30) calendar days the contractor will provide the Park and the COR with the final documents in digital format in MS Word format.

Work Coordination

The Contractor shall coordinate the site visit through this contact:

Robyn Harris Museum Specialist Tuskegee Institute National Historic Site Tuskegee Airmen National Historic Site Selma to Montgomery National Historic Site Telephone number: 334-724-6033 Work Cell: 334-421-2587

Work will be reviewed and approved by designated Park staff and the COR.

PROJECT SCHEDULE AND DELIVERABLES

Task Date Award Contract TBD Work Schedule and Park Orientation Meeting (conference call) Within 14 calendar days of Contract Award On site work Within 90 calendar days Work begins When on site Review/comments if necessary, Within 30 days of receipt of draft of the Natural History collection survey NPS Review of Consultant Responses Within 10 working days of completion The final review Within 30 days of receipt Final Acceptance Upon acceptance of project completion

PERFORMANCE PERIOD

The work shall begin following the contract award, proceed in accordance with the schedule for submittals, and be completed no later than 300 calendar days after the awarding of this contract.

CONDITIONS

1. The Contractor shall coordinate with the designated point of contact at the Park and the COR as necessary to complete the work as and when required. This may include participating in conference calls and product review meetings.

Protection of Information

RIGHTS IN DATA - SPECIAL WORKS

(FAR 52.227-17) (DEC 2007)

A. Definitions. As used in this clause—

“Data” means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost, or pricing, or management information.

“Unlimited rights” means the rights of the Government to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, in any manner and for any purpose, and to have or permit others to do so.

B. Allocation of Rights.

(1) The Government shall have—

(i) Unlimited rights in all data delivered under this contract, and in all data first produced in the performance of this contract, except as provided in paragraph (c) of this clause.

(ii) The right to limit assertion of copyright in data first produced in the performance of this contract, and to obtain assignment of copyright in that data, in accordance with paragraph (c)(1) of this clause.

(iii) The right to limit the release and use of certain data in accordance with paragraph (d) of this clause.

(2) The Contractor shall have, to the extent permission is granted in accordance with paragraph (c)(1) of this clause, the right to assert claim to copyright subsisting in data first produced in the performance of this contract.

C. Copyright.

(1) Data first produced in the performance of this contract.

(i) The Contractor shall not assert or authorize others to assert any claim to copyright subsisting in any data first produced in the performance of this contract without prior written permission of the Contracting Officer.

When copyright is asserted, the Contractor shall affix the appropriate copyright notice of 17 U.S.C. 401 or 402 and acknowledgment of Government sponsorship (including contract number) to the data when delivered to the Government, as well as when the data are published or deposited for registration as a published work in the U.S. Copyright Office. The Contractor grants to the Government and others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license for all delivered data to reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, by or on behalf of the Government.

(ii) If the Government desires to obtain copyright in data first produced in the performance of this contract and permission has not been granted as set forth in paragraph (c)(1)(i) of this clause, the Contracting Officer shall direct the Contractor to assign (with or without registration), or obtain the assignment of, the copyright to the Government or its designated assignee.

(2) Data not first produced in the performance of this contract. The Contractor shall not, without prior written permission of the Contracting Officer, incorporate in data delivered under this contract any data not first produced in the performance of this contract and that contain the copyright notice of 17 U.S.C.

401 or 402, unless the Contractor identifies such data and grants to the Government, or acquires on its behalf, a license of the same scope as set forth in paragraph (c)(1) of this clause.

D. Release and use restrictions.

Except as otherwise specifically provided for in this contract, the Contractor shall not use, release, reproduce, distribute, or publish any data first produced in the performance of this contract, nor authorize others to do so, without written permission of the Contracting Officer.

E. Indemnity.

The Contractor shall indemnify the Government and its officers, agents, and employees acting for the Government against any liability, including costs and expenses, incurred as the result of the violation of trade secrets, copyrights, or right of privacy or publicity, arising out of the creation, delivery, publication, or use of any data furnished under this contract; or any libelous or other unlawful matter contained in such data.

The provisions of this paragraph do not apply unless the Government provides notice to the Contractor as soon as practicable of any claim or suit, affords the Contractor an opportunity under applicable laws, rules, or regulations to participate in the defense of the claim or suit, and obtains the Contractor’s consent to the settlement of any claim or suit other than as required by final decree of a court of competent jurisdiction; and these provisions do not apply to material furnished to the Contractor by the Government and incorporated in data to which this clause applies.

PAYMENT SCHEDULE

Payment shall be made in four installments as follows:

A. Payment 1: 25% of the total to be paid After kick-off call and reservation confirmation for on-site visit

B. Payment 2: 25% of the total to be paid at the end of the on-site visit

C. Payment 3: 25% of the total to be paid after submittal and acceptance of Review Draft

D. Payment 4: 25% of the total to be paid after submittal and acceptance of Final Document

POINTS OF CONTACT:

Contracting Officer TBD, Contracting Officer

For TUIN/TUAI – point of contact and COR:

Robyn Harris Museum Specialist Tuskegee Institute National Historic Site Tuskegee Airmen National Historic Site Selma to Montgomery National Historic Site Telephone number: 334-724-6033 Work Cell: 334-421-2587

END OF DOCUMENT