Statement of Work.pdf

Statement of Work

1.0. ANNUAL PREVENTIVE MAINTENANCE:

The contractor shall perform annual preventive maintenance of two (2) Biomerieux, BacT Alert Virtuo Analyzer located at US Naval Hospital Yokosuka (USNHY) and one (1) Biomerieux, BacT Alert Virtuo Analyzer located at Branch Health Clinic (BHC) Iwakuni for keeping the equipment in good condition.

2.0. PERIOD OF PERFORMANCE:

Basic Year:

Period of Performance:

Yokosuka - 01Nov2024 through 30SEP2025 Maintenance Schedule: Mutually agreed upon schedule between the Contractor and the requiring activity during the Period of Performance

Option Year I:

Period of Performance:

Yokosuka/Iwakuni - 01Oct2025 through 30Sep2026 Maintenance Schedule: Mutually agreed upon schedule between the Contractor and the requiring activity during the Period of Performance

Option Year II:

Period of Performance:

Yokosuka/Iwakuni - 01Oct2026 through 30Sep2027 Maintenance Schedule: Mutually agreed upon schedule between the Contractor and the requiring activity during the Period of Performance

The Contractor shall perform preventive maintenance annually. If the Contractor is unable to perform the maintenance within that month due to unforeseen circumstances, they need to notify Laboratory EPO to schedule the new date.

3.0. LOCATION OF SERVICE SHALL BE PERFORMED:

USNHY YOKOSUKA

LABORATORY DEPARTMENT

PSC 475 BOX 1 BLDG 1400

1 HON-CHO YOKOSUKA, KANAGAWA 238‐0041

BHC IWAKUNI

LABORATORY DEPARTMENT

BLDG. 110, BOX 1877

1 MISUMI MACHI, IWAKUNI,

YAMAGUCHI 740-0025

4.0. CONTRACTOR'S RESPONSIBILITY:

4.1. Annual Preventative Maintenance:

The Contractor shall perform annual preventative maintenance service on the two (2) Bact/Alert Virtuo laboratory analyzer located at USNHY Yokosuka and one (1) Bact/Alert Virtuo at BHC Iwakuni, Japan.

The service includes adjustment and calibration of system and update of advanced software when it becomes available in accordance with the manufacturer’s instructions. The services shall be performed on site annually during the performance period with mutually agreed upon schedule between the Contractor and the requiring activity.

Authorized Laboratory Personnel and Biomedical Repair personnel are authorized to coordinate and schedule PM services. Such services shall include but are not limited to, technical inspection, adjustment, cleaning and other service to keep the equipment in good condition.

Product Serial Number Equipment Control Number (ECN) Location Bact/Alert Virtuo Analyzer 808CL3938 084347 Yokosuka Bact/Alert Virtuo Analyzer 809CR6179 084348 Yokosuka Back/Alert Virtuo Analyzer 605CM8785 082707 Iwakuni

4.2. On-Call Repair Services:

The Contractor shall provide on-call repair services which include all necessary labor, materials and transportation to repair inoperative equipment and replace parts. The on-call repair services shall be provided upon request on oral or written notification by the authorized Laboratory Personnel and Biomedical Repair personnel. This contract includes unlimited emergency on-call repair services during the performance period. The Contractor shall respond to the on-call repair services and arrive at the equipment site within 48 hours after such a call except Saturday, Sunday and Japanese holidays.

4.3. Service Report Submission:

The Contractor shall provide a service report upon the completion of maintenance service. The service report shall be written in English. The service report should include the following:

- Technician’s Printed Name and Telephone Number and Signature

- Date and Time of Arrival

- Time Expended Repairing Service, Labor Hours and replacement material used

- ECN and Serial Number

- Summary of Work Performance and Accepted by End-User with (Government Representative’s Printed Name and Signature)

4.4. Contractor Experience/Training:

The Contractor shall provide upon documentation that the service personnel have received training and experience in repairing and/or maintaining the equipment covered herein.

5.0. INSPECTION AND ACCEPTANCE:

The USNHY Yokosuka Laboratory Department personnel and/or appointed personnel will conduct inspection and acceptance upon each delivery.

6.0. POINTS OF CONTACT:

Primary POC for USNHY Yokosuka Laboratory Department:

U.S. Naval Hospital Yokosuka Japan Laboratory Department Department Head

DSN:

Email:

U.S. Naval Hospital Yokosuka Japan Laboratory Department

DIVO

DSN:

Email:

Primary POC for BHC Iwakuni Laboratory Department:

Branch Health Clinic Coordinator Laboratory Department

DSN:

Email:

Alternate POCs:

U.S. Naval Hospital Yokosuka Japan Laboratory Department

DSN:

Supply Technician USNHY Yokosuka Laboratory Department

DSN:

Commercial:

Email:

Medical Laboratory Technician LPO, Laboratory Division BHC Iwakuni, Japan

DSN:

Email:

7.0. EMERGENCY CONTACT INFORMATION:

In case of any emergency on Government compounds and/or inside military bases while in Contractor's possession, the Contractor shall be responsible to immediately notify USNHY Yokosuka Laboratory Dept. at

8.0. INVOICE INSTRUCTION:

The Contractor shall attach Copy of invoice with Contract Number/Delivery Order Number at

PIEE/WAWF

1. Copy of invoice with Contract Number/Delivery Order Number

2. Packing Slip which shows details of consumable shipment

3. Proof of Delivery

9.0. U.S. Legal Holidays:

If the holiday falls on a Saturday, the preceding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday. The following is a list of U.S. legal holidays:

Holiday Date New Year's Day 1st January

Birthday of Martin Luther King Jr.

President Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

3rd Monday of January 3rd Monday of February Last Monday of May 3rd Monday of June 4th July 1st Monday of September 2nd Monday of October 11th November 4th Thursday of November 25th December