Statement of Work.pdf

U.S. Department of Homeland Security U.S. Customs and Border Protection Office of Professional Responsibility Investigative Operations Directorate

Statement of Work for Mobile Crime Lab Upfits

STATEMENT OF WORK FOR MOBILE CRIME LAB

1. Background:

The Office of Professional Responsibility (OPR), Investigative Operations Directorate (IOD) has integrity and security oversight authority for all aspects of U.S. Customs and Border Protection (CBP) operations, personnel, and facilities. OPR is responsible for ensuring compliance with agency-wide programs and policies relating to corruption, criminal, and serious misconduct or mismanagement allegations, and for executing CBP’s internal security and integrity awareness programs. Through its national headquarters in Washington, DC and strategically located field offices, OPR screens job applicants for employment eligibility, conducts pre-employment polygraph examinations for law enforcement positions, educates employees concerning ethical and professional responsibilities, analyzes personnel and systems data to identify anomalous activity and trends, investigates allegations of criminal and serious misconduct, and evaluates and supports the mitigation of security threats to CBP employees, facilities, and sensitive information.

2. Scope:

The purpose of this procurement is to procure upfit modification for four (4) mobile crime lab specialty vehicles currently within the OPR IOD fleet to support the need for on-site crime scene evidence processing for CBP.

3. Applicable Documents

The Contractor shall comply with the latest versions of all Federal, State, Local and County codes and regulations. Where there are conflicts between the authorities, the most stringent code shall apply.

4. Specific Tasks:

The three (3) Mercedes Sprinter Mobile Crime Labs and one (1) Freightliner Sprinter Mobile Crime Lab shall be custom configured with customer defined upfit specifications. The Mercedes Sprinter Mobile Crime Labs must meet the requirements outlined in Task 4.1 and the Freightliner Mobile Crime Lab must meet the requirements outlined in Task 4.2.

All parts and accessories must be new and remain in production through the calendar year. Used, refurbished, or demonstrator models, parts, or accessories are not acceptable.

4.1. Mercedes Sprinter Mobile Crime Lab Upfits

4.1.1. Driver/Passenger Cab Area

4.1.1.1. Custom fabricated console in cab for locating siren controller, police radio and/or other controls as specified.

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4.1.2. Interior Accessories

4.1.2.1. Fold away shelving unit on curb side aft of control panel. Unit shall consist of two shelves, with one shelf at least 72” long x 18” wide. Shelves must have a raised lip on all four sides of at least 2” and cam buckle tie down straps spaced no more 24” apart along length of shelves.

4.1.2.2. Curb side at rear: Closet with aluminum roll up door and e-track for storage of cylindrical items. Shall be full height of interior and at least 32” wide x 20” deep.

4.1.2.2.1. Closet shall include an all steel, key locked drawer at least 30” wide x 20” deep x 8” tall, located at floor level.

4.1.2.3. One tall black office chair with flip-up armrests, lumbar support, footrest, five caster spider base, and adjustable height.

4.1.2.4. Strap to secure office chair to countertop at workstation while vehicle is in motion.

4.1.3. Audio/Video

4.1.3.1. 32” LED TV with wall mount bracket mounted to wall on street side aft of upper cabinets. TV shall be equipped with two speakers, three HDMI ports and two USB ports.

4.1.3.2. HDMI input jack, wall plate and cable mounted at countertop of workstation.

4.1.4. Exterior Accessories

4.1.4.1. Exterior lighting package: Ten 6” x 10” LED 12 VDC scene light fixtures with chrome flange mounted on perimeter, near the top of van body. Four light fixtures shall be located on the street side, four light fixtures on the curb side, and two light fixtures on the rear.

4.1.4.1.1. The two scene lights on the rear shall also serve as back up lights to be activated along with the standard reverse lights when the transmission is placed in the reverse gear.

4.1.4.1.2. The scene lights will be two-way switched from the electrical control panel and cab dash.

4.1.4.2. Dry Erase board, at least 3’ x 4’, with bracketry (magnetic, pending exterior surface material) to enable temporary attachment of board to exterior of van body.

4.1.4.2.1. Zippered storage bag for dry erase board.

4.1.4.3. Roof top ladder rack with drop-down mechanism to accommodate one extension ladder. Mounted to street side of van body roof.

4.1.5. Emergency Equipment

4.1.5.1. Vehicles shall meet CA lighting requirements (Solid/steady burn red to the front, no flashing white light to the rear)

4.1.5.2. Windshield mounted interior light bar must have CA steady burn red light on driver’s side.

4.1.5.3. All grill and exterior mounted lights must have smoked/tinted lens for improved concealment.

4.1.5.4. Front end lighting:

4.1.5.4.1. Wig-wagging headlights

4.1.5.4.2. Corner LED’s, alternating red and blue in each corner for frontal side warning.

4.1.5.4.3. Grill lights, red and blue LEDs mounted behind the grill.

4.1.5.5. Interior mounted light bar across the top and sealed to the windshield; Red on driver side, blue on passenger side, one LED CA steady burn on driver side;

white take down lights within the bar.

4.1.5.6. Side warning lighting, blue and red LEDs in each, mounted on the body molding at the B pillars and behind rear wheels on each side of vehicle.

4.1.5.7. Rear window lighting: Red and blue LED flashing lights facing rearward, one light bar mounted across the top and sealed to the interior of each rear door window.

4.1.5.8. Red and blue LED in each backup light. ** NO flashing white lights in the rear.

4.1.5.9. One Taillight Flasher with 12-wire - must be for red taillights only. No white lights flashing to the rear.

4.1.5.10. All emergency lighting must have illumination visible from 1000 feet in a daylight environment.

4.1.5.11. One handheld remote siren/emergency lighting control unit for use with all lighting equipment, to include single button arrow, flood and flicker cruise and handset mounting bracket – unit mounted within custom fabricated console in cab. Must have dual-tone sirens feature.

4.1.5.12. One composite siren speaker with universal bracket, 200 watt or greater.

4.1.5.13. Two magnetic microphone single unit conversion kits.

4.1.5.14. All radio equipment must be installed to meet Motorola installation specifications for the APX 8500 Hi-Power mobile radio.

4.1.5.15. One Motorola radio transceiver mounting bracket located vertically on cabinet wall behind driver’s seat. Motorola radio transceiver will be furnished by Government and installed upon vehicle delivery.

4.1.5.16. One Motorola hardware kit with sufficient cable for installation of Motorola 03 Handheld Control Head at custom fabricated console in cab. (See section 4.1.1.1.)

4.1.5.17. One two-way power switch for the Motorola radio shall be mounted at custom fabricated console in cab to enable the radio to be powered by the vehicle ignition or the vehicle’s constant 12 VDC system.

4.1.5.18. Three multi-band antennas compatible with Motorola mobile radio systems and complete with cabling.

4.1.5.19. Two mobile radio speaker module assemblies, 7.5 watt or greater and powered with 100-watt cable. Must be compatible with Motorola mobile radio systems. One speaker shall be mounted in driver/passenger cab area and one speaker mounted at workstation.

4.1.5.20. All electrical contacts must be covered, insulated, and secured.

4.1.6. Window Tint

4.1.6.1. AZ vehicles – 35% front door windows

4.1.6.2. TX vehicles – 25% front door windows

4.1.6.3. 30% rear window, strip of 20% across the top of the front windshield covering the emergency lights.

4.1.6.4. Window tint is to be applied to all windows as dark as is permitted by state or territorial law in the vehicle’s delivery location.

4.1.6.5. All percentages are total light transmission for tint to include any factory installed standard tinting.

4.2. Freightliner Sprinter Mobile Crime Lab Upfit

4.2.1. Driver/Passenger Cab Area

4.2.1.1. Custom fabricated console in cab for locating siren controller, police radio and/or other controls as specified.

4.2.2. Interior Accessories

4.2.2.1. Fold away shelving unit on curb side aft of control panel. Unit shall consist of two shelves, with one shelf at least 72” long x 18” wide. Shelves must have a raised lip on all four sides of at least 2” and cam buckle tie down straps spaced no more 24” apart along length of shelves.

4.2.2.2. One tall black office chair with flip-up armrests, lumbar support, footrest, five caster spider base, and adjustable height.

4.2.2.3. Strap to secure office chair to countertop at workstation while vehicle is in motion.

4.2.3. Audio/Video

4.2.3.1. 32” LED TV with wall mount bracket mounted to wall on street side aft of upper cabinets. TV shall be equipped with two speakers, three HDMI ports and two USB ports.

4.2.3.2. HDMI input jack, wall plate and cable mounted at countertop of workstation.

4.2.4. Exterior Accessories

4.2.4.1. Exterior lighting package: Ten 6” x 10” LED 12 VDC scene light fixtures with chrome flange mounted on perimeter, near the top of van body. Four light fixtures shall be located on the street side, four light fixtures on the curb side, and two light fixtures on the rear.

4.2.4.1.1. The two scene lights on the rear shall also serve as back up lights to be activated along with the standard reverse lights when the transmission is placed in the reverse gear.

4.2.4.1.2. The scene lights will be two-way switched from the electrical control panel and cab dash.

4.2.4.2. Dry Erase board, at least 3’ x 4’, with bracketry (magnetic, pending exterior surface material) to enable temporary attachment of board to exterior of van body.

4.2.4.2.1. Zippered storage bag for dry erase board.

4.2.4.3. Roof top ladder rack with drop-down mechanism to accommodate one extension ladder. Mounted to street side of van body roof.

4.2.4.4. Electric awning at least 10’ in length mounted curb side above sliding door with the following features:

4.2.4.4.1. Heavy duty motor fully contained within the roller tube, self-locks awning in travel position.

4.2.4.4.2. Knee-action design to prevent damage from sudden wind gusts.

4.2.4.5. Electric awning at least 6’ in length mounted at rear with the following features:

4.2.4.5.1. Heavy duty motor fully contained within the roller tube, self-locks awning in travel position.

4.2.4.5.2. Knee-action design to prevent damage from sudden wind gusts.

4.2.4.6. Removal of existing platform, attached to roof. Cover and seal all holes in roof from platform mounting hardware, as per current automotive standards.

4.2.5. Emergency Equipment

4.2.5.1. Vehicles shall meet CA lighting requirements (Solid/steady burn red to the front, no flashing white light to the rear)

4.2.5.2. Windshield mounted interior light bar must have CA steady burn red light on driver’s side.

4.2.5.3. All grill and exterior mounted lights must have smoked/tinted lens for improved concealment.

4.2.5.4. Front end lighting:

4.2.5.4.1. Wig-wagging headlights

4.2.5.4.2. Corner LED’s, alternating red and blue in each corner for frontal side warning.

4.2.5.4.3. Grill lights, red and blue LEDs mounted behind the grill.

4.2.5.5. Interior mounted light bar across the top and sealed to the windshield; Red on driver side, blue on passenger side, one LED CA steady burn on driver side;

white take down lights within the bar.

4.2.5.6. Side warning lighting, blue and red LEDs in each, mounted on the body molding at the B pillars and behind rear wheels on each side of vehicle.

4.2.5.7. Rear lighting: Red and blue LED flashing lights facing rearward, one light bar mounted on each of exterior rear doors near top.

4.2.5.8. Red and blue LED in each backup light. ** NO flashing white lights in the rear.

4.2.5.9. One Taillight Flasher with 12-wire - must be for red taillights only. No white lights flashing to the rear.

4.2.5.10. All emergency lighting must have illumination visible from 1000 feet in a daylight environment.

4.2.5.11. One handheld remote siren/emergency lighting control unit for use with all lighting equipment, to include single button arrow, flood and flicker cruise and handset mounting bracket – unit mounted within custom fabricated console in cab. Must have dual-tone sirens feature.

4.2.5.12. One composite siren speaker with universal bracket, 200 watt or greater.

4.2.5.13. Two magnetic microphone single unit conversion kits.

4.2.5.14. All radio equipment must be installed to meet Motorola installation specifications for the APX 8500 Hi-Power mobile radio.

4.2.5.15. One Motorola radio transceiver mounting bracket located vertically on cabinet wall behind driver’s seat. Motorola radio transceiver will be furnished by Government and installed upon vehicle delivery.

4.2.5.16. One Motorola hardware kit with sufficient cable for installation of Motorola 03 Handheld Control Head at custom fabricated console in cab. (See section 4.2.1.1.)

4.2.5.17. One two-way power switch for the Motorola radio shall be mounted at custom fabricated console in cab to enable the radio to be powered by the vehicle ignition or the vehicle’s constant 12 VDC system.

4.2.5.18. Three multi-band antennas compatible with Motorola mobile radio systems and complete with cabling.

4.2.5.19. Two mobile radio speaker module assemblies, 7.5 watt or greater and powered with 100-watt cable. Must be compatible with Motorola mobile radio systems. One speaker shall be mounted in driver/passenger cab area and one speaker mounted at workstation.

4.2.5.20. All electrical contacts must be covered, insulated, and secured.

4.2.6. Window Tint

4.2.6.1. CA vehicle – 70% front door windows

4.2.6.2. Strip of 20% across the top of the front windshield covering the emergency lights.

4.2.6.3. Window tint is to be applied to all windows as dark as is permitted by state or territorial law in the vehicle’s delivery location.

4.2.6.4. All percentages are total light transmission for tint to include any factory installed standard tinting.

5. Deliverables

The vendor shall ensure a hard copy of the following documentation be supplied to the COR at time of delivery:

5.1. One (1) set of equipment manuals and warranty cards.

5.2. Equipment specifications.

5.3. One (1) set of "as built" Computer Aided Design (CAD) plans.

5.4. Wiring ledger detailing every wire added to the base vehicle.

5.5. Detailed audio wiring schematic.

5.6. Detailed video wiring schematic.

5.7. Detailed weekly status report of production, shipping, and inventory of backordered and delivered items to Contracting Officer’s Representative (COR) by Close of Business (COB) every Friday until all items have been confirmed delivered.

5.8. Inventory list with each item that identifies components, part number/serial number of items, and barcodes applied. The serial number shall be the Vehicle Identification Number (VIN) and one barcode shall be required for the entire CLIN.

5.9. Master inventory list shall also be provided to the Government in Microsoft Excel softcopy and hardcopy for the completed shipment.

5.10. Start and stop warranty dates and specific Points of Contact for service and maintenance (technical and warranty call center support contact numbers).

5.11. Certification labeling shall be installed on the driver’s doorpost adjacent to the Original Equipment Manufacturer (OEM) certification.

5.12. An information sticker or similar semi-permanent attachment inside each vehicle is required.

5.13. Customer Support information must be on a permanent sticker or plaque posted in the operational area of the vehicle.

6. Period of Performance

6.1. Delivery is required to be completed NTE 180 days after receipt of order.

6.2. Advance delivery is acceptable; however, the complete order must be delivered no later than 180 days after receipt of order.

6.3. If options are exercised, delivery shall be no later than 180 days after receipt of modification exercising the option.

7. Place of Performance/Delivery

7.1. The vehicle, unless otherwise specified by the Contracting Officer, shall be transported to/from the vendor’s upfit location by a government representative.

8. Government Furnished Equipment (GFE)/Information (GFI)

The government will provide three (3) Mercedes Sprinter Mobile Crime Labs, one (1) Freightliner Sprinter Mobile Crime Lab and law enforcement radios. No other government property will be provided.

9. Security There are no specific security classification level requirements associated with this project.

Contractors supporting this project shall be U.S. Citizens, and free of criminal convictions.

The vendor shall provide proof of data and vehicle security in the form of a written security plan detailing at a minimum the following items:

9.2 Data Security

9.2.1 Where information gathered about CBP or other Government component vehicles is kept.

9.2.2 How information gathered about CBP or other Government component vehicles is secured.

9.2.3 Who has access to information gathered about CBP or other Government component vehicles.

9.3 Vehicle Security

9.3.1 How CBP vehicles will be secured.

9.3.2 Who will be working on CBP vehicles?

9.3.3 Who has access to CBP vehicles?

The Contractor shall submit a security plan as part of the Request for Quote response. The final security plan shall be provided via email to the CO and COR within five (5) business days of contract award, and it will be retained in the contract file. In addition, any updates to the plan shall be provided via email to the CO and COR within three (3) business days of plan update, and it will be retained in the agreement file (see section 5.0 Deliverables).

10. Other Considerations

10.1. Shipping and Handling

The Government shall provide transportation of the vehicle’s to/from the vendor’s upfit location within the continental United States. Vendor shall provide notice to COR at least ten (10) business days prior to vehicle’s completion.

10.2. Warranty

10.2.1. All conversion work shall be warranted to be free from defects in material or workmanship under normal use and service. All conversion work is warranted by the contractor for twenty-four (24) months. The chassis, the body and their associated components are warranted by their manufacturer. Major components and sub-assemblies are warranted through the warrantees of their respective manufacturer.

The warranty period for all conversion work shall begin upon acceptance by the Government.

10.2.2. The contractor shall perform all work so as not to void any manufacturer warranty if possible. The contractor shall perform no upfit outside of the scope of the Statement of Work. The contractor shall notify the Contracting Officer in advance of performing any upfit work that the contractor reasonably suspects will or may void any applicable manufacturer warranty.

10.3. Workmanship

10.3.1. All modifications and related accessories shall be installed in accordance with applicable U.S. federal regulations (NEC, NEMA) in effect at the time of performance.

10.3.2. Upon completion of all modifications, the vehicle shall be certified to be in compliance with all Federal Motor Vehicle Safety Standards as prescribed by Title 49 CFR Part 567.

10.3.3. All electric work shall conform as applicable to the National Electrical Code.

10.3.4. Equipment mounting shall be a customized permanently installed system that will provide a spacious and flowing operators area.

10.3.5. All equipment shall be installed so that it is easily recoverable and serviceable.

10.3.6. All equipment wiring shall be bundled, organized and clearly labeled on both ends of each wire, fuse/s and or other components to easily identify for field trouble-shooting and service applications.

10.3.7. The upfit shall not have any loose components, installed unlabeled wires and or any other component that would create a hazard within the vehicle while operating the platform or vehicle.

10.4. Other Terms and Conditions

10.4.1. The upfit equipment shall not exceed the maximum weight limit of the vehicle manufacturer’s recommendations for their cargo area. Furthermore, it must not affect the drivability of the vehicle for any reason.

10.4.2. Vendor must provide a before and after vehicle weight certification and shall be performed before upfit is installed and after the vehicle is completed to ensure safe operation. The documented certification shall be supplied with the vehicle’s operating documentation to be placed on file.

10.4.3. Acceptance by the Government of satisfactory products shall be made once all the terms and conditions of the order are fulfilled including data delivery requirements.

10.4.4. The vendor is subject to the inspection by the government of in-progress performance, at the contractor’s location. The Government has the right to randomly inspect, prior to final shipment of the vehicles, the progress as a means of quality assurance.

10.4.5. Upon installation of all law enforcement radio hardware and wiring, vendor shall notify the COR of the contractor's readiness for a test of the Motoroloa APX 8500 Hi- Power mobile radio. The vendor shall then ensure the Government has access to vehicle for a temporary installation and function check of the radio transceiver prior to delivery.

10.4.6. Vendor shall ensure all items have been thoroughly inventoried and tested prior to delivery.

10.4.7. The contractor shall provide recommend color selections of the Contract Acquired Property in their quote. The Government will make final color selection(s) after task order award.

10.4.8. The government will have 30 days (“Evaluation Period”) after the deliverable is provided to verify that the Deliverable or part thereof is not deficient. The Government should notify Contractor prior to the expiration of the relevant Evaluation Period if the Deliverable or part thereof is deficient in any material respect (a “Nonconformity” pursuant to the definition of done or acceptance criteria agreed upon by the parties). The Contractor will correct such Nonconformity as soon as reasonably practical but no longer than the length of one iteration whereupon. The

Government will receive an additional Iteration period (“Verification Period”) commencing upon its receipt of the corrected Deliverables or part thereof to verify that the specific Nonconformity has been corrected.” “The Contractor will also deliver the release test plan which is a step-by-step walkthrough of the functionality in the product and allows the Government to make notes and comments regarding how that functionality can be improved and made more useable or defect-free. The Contractor shall work to correct all errors and increase usability. Comments that are delivered within 60 days of the release walkthrough shall be included in the subsequent deliverable/release.

ACRONYM LIST

CAD Computer Aided Design CBP U.S. Customs and Border Protection CLIN Contract Line Item Number CO Contracting Officer

COB Close of Business COR Contracting Officer’s Representative DHS Department of Homeland Security

GFE Government Furnished Equipment

GFI Government Furnished Information

HDMI High Definition Multimedia Interface IOD Investigative Operations Directorate LED Light Emitting Diodes NEC National Electrical Code

NEMA National Electrical Manufacturers Association NTE Not to Exceed OEM Original Equipment Manufacturer OPR Office of Professional Responsibility POC Point of Contact TBD To be Determined TV Television

USB Universal Serial Bus VIN Vehicle Identification Number