Statement of Work.pdf

July 28, 2014

STATEMENT of WORK

DELIVER, PAVER-PLACE AND ROLL AGGREGATE

COOPER MILL ROAD

FOREST DISTRICT 7

UNION COUNTY

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources, Bald

Eagle State Forest (Forest District 7), requires services to deliver, paver-place and roll approximately 3,000 tons of 2RC limestone aggregate to Cooper Mill road (starting at Wildlife opening 1.5 miles south of the White Deer Creek intersection and traveling 2 miles south on

Cooper Mill Road, Lewis Township, Union County (see attached map).

This road is designated joint-use for snowmobiles and license motor vehicles and is eligible for Liquid Fuels Funds.

Questions regarding the technical aspects of this bid should be directed to John Portzline at 570-

922-3344, or Jason Hall at 717-787-3706. Questions regarding the bidding or contractual aspects of this bid should be directed to Steve Brown at 717-783-3309

II. CONTRACT TASKS:

The following tasks shall be completed in performance of the contract:

Project is to be completed as soon as possible in favorable conditions, as determined by the

District Forester, but not to exceed June 30, 2016.

Delivery

Upon receipt of a Purchase Order, vendor shall begin delivery upon five days advance verbal notification.

Forest district staff, and/or their designated representatives, shall perform quality assurance / quality control visits to the quarry to inspect the DSA for the project. This may include the testing of the DSA by DCNR, and/or their designated representatives.

The Vendor shall provide transportation or escort the staff to the DSA load site over the duration of the project.

Delivery shall be at a rate of 1200 tons per 8 hour day, unless given written permission from District Forester.

No material is to be delivered before 7:30 a.m. or after 5:00p.m, unless given permission from the District Forester.

All trucks must be driven by individuals capable of placing material in a paver.

Delivery shall continue on an uninterrupted basis.

Material

2 RC Limestone aggregate conforming to PA DOT 408 Specifications w/minimum 10% and maximum 15% clay component.

Tarps are to be used to cover 100% of the load's exposed surface from the time of loading until immediately before dumping, including standing time waiting to dump unless otherwise deemed necessary by District Forester.

Placement and Rolling

Aggregate is to be placed using a track mounted paver capable of spreading stone to a width of 12 to 18 feet in a single pass and creating a ½ inch/foot (4%) crown in the surface. Material shall be placed in a single 6 inch loose lift. This lift is to be compacted with a vibratory roller as specified.

A minimum of 4 employees of Vendor must be present during placement. Three of these employees must be operating the paver at all times during placement activities.

After placement, the material is to be compacted to an average finished depth of

4 inches using a minimum ten-ton vibratory roller capable of vibrating to a force of 20 tons using a minimum of six passes. The initial pass across the road surface with the roller must be made using the static mode and then apply the vibratory mode.

The surface of the road is to average 14 feet in width and to be crowned to DCNR's specifications.

Use of Roads

The Department of Conservation and Natural Resources does not guarantee the successful vendor the use of roads maintained by the Pennsylvania Department of

Transportation (PennDOT), townships, or other agencies or owners. Vendor must contact the PennDOT posted highway coordinator and officials of other said roads for possible weight or other restrictions that would prevent or restrict use. Vendor will be responsible for obtaining all necessary Road Use Permits and/or any associated Bonds from the PennDOT, townships, or other agencies or owners.

III. CONTRACT TERM:

Contract shall commence upon receipt of Purchase Order and terminate June 30, 2016

IV. BID AWARD:

Bidder shall complete and return the following for award of bid:

Bidder shall complete the electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us, and complete and attach the following to the electronic Invitation for Bid for award of the bid:

a. Reciprocal Limitation Act Requirements Form http://www.pasupplierportal.state.pa.us/

Bids will be awarded based on lowest total sum.

Note: The Department will only accept out to two (2) decimal points when entering your bid.

Quantities are estimated and may increase or decrease depending on the needs of the Department.

Contractor shall be paid for actual quantities used.

V. PAYMENT TERMS:

Payment shall be made upon satisfactory completion of project for actual services performed, which includes meeting the aggregate specification.

VI. RECEIPT AND OPENING OF BIDS:

A. Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed bids and mailed bids will not be accepted.

B. No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.

VII. SERVICE SLIPS:

To insure prompt payment, the Contractor must provide a service slip(s) to the District Office after the completion of the project.

VIII. INVOICES:

All invoices for this contract MUST be sent to the following address:

Commonwealth of Pennsylvania – PO Invoice

PO Box 69180

Harrisburg, PA 17106

All invoices MUST have the Purchase Order Number, as well as your SAP Vendor Number, on the invoice. Failure to provide this could result in a delay of your payment.

IX. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us. The bids will be posted the morning following the bid opening. The results are the apparent bidders and all bids are under review until final award of the purchase order.

Attachments http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/