Statement_of_Work.pdf

DIVISION 1 - GENERAL REQUIREMENTS SECTION lA- GENERAL

REQUIREMENTS

lA.1 Summary of Work. The Contractor is required to furnish all labor, materials, services, equipment, tools, and insurance to perform purchasing, installation, and electrical upgrades for mini split ale systems in all offices of BIA Administration Building 2. The project is located at 2 Weaver Drive Crow Agency MT 59022.

lA.2 Scope of Work. These specifications, together with other referenced documents, standards, cover the requirements for all work associated with installation. Contractor will work with the COR or Designated Representative to meet the project scope, ensuring deliverables are met. All related work must be in conformance with BIA policies, U.S. Occupational Safety and Health Administration (OSHA) regulations and all applicable state and local regulatory requirements.

lA.3 Mini Split Heat Pump Criteria: Provide cooling and heating for 40 offices with staff members conducting daily operations. The mini split heat pumps will range in size (BTU) according to square feet of the office space. A higher BTU rated mini split can be utilized for multiple offices with zone capabilities. The systems will have capability to operate as an ideal heating and cooling source year-round. They should provide a suitable climatized working environment for the staff and clients with the ability to operate efficiently within -15 F to 110 F ambient temperature range. The systems should be sized according to the square feet of the working space and zoned with separate temperature controls to allow the staff member climate control of their work zone. The systems will have a high-quality rating along with a 12-year parts warranty from the manufacturer.

The following sizing criteria shall be adhered to:

Size of Office Mini Split Capacity Total Offices in Size Range

100-300 sq. ft. 6000BTU 33

301-450 sq. ft. 9000BTU 4 (Zones Range from 1-3)

450-650 sq. ft. 12,000 BTU 2 (4 Zones in Each Space)

Note: Contractor shall utilize zoning options for best efficiency.

lA.4 Electrical Service Upgrades: All wiring and conduit shall adhere to National Electric Code (NEC) and Montana Department of Labor and Industry guidelines. Admin building 2 has electrical distribution panels on both northern and southern basement sections. Due to the size of the building both panels would need to be utilized. Size and type of mini split will determine the electrical requirements. Adherence to the manufacturer's specifications is required to determine the correct electrical requirements for your system.

Ensure the ductless mini-split systems have a dedicated circuit only used to power the mini-split system and no other electrical devices. The circuit will be grounded and protected by a circuit breaker or fuse.

All wiring and conduit shall adhere to National Electric Code (NEC) and Montana Department of Labor and Industry guidelines.

lA.5 Installation Requirements: Evaporator location inside each office will be away from direct sunlight, doorways and sources of dust. Line set hole must slope slightly downward to the outside to allow condensate from the evaporator to drain outside. The condenser will be mounted on a pad or attached to the side of the building away from any obstructions or where ice and heavy snow fall could cause damage. Placement will be discussed with the COR or Designated Representative before installation. All thoroughfare passages will be properly insulated and sealed with all- weather silicone or recommended sealant. All line sets shall be properly insulated and covered for protection from outdoor weather elements. Drainage shall be directed away from the building to prevent moisture buildup along the foundation.

SECTION 1B - SPECIAL REQUIREMENTS

1B.1 Coordination. All contracts between the contractor and BIA shall be coordinated through the Contracting Officer Reprehensive (COR) or Designated Representative.

1B.2 Pre-Construction Conference. As soon as practical after the award of the contract, the Contracting Officer will set a date for a pre-construction conference between the representatives of the Government (ATO, NATCA and PASS will be invited to attend) and the contractor at a location agreed upon by the Contracting Officer and the contractor. The contractor shall attend the conference and shall abide by all agreements reached at the conference regarding:

• Detailed procedures for administration of the project.

• Identity of the COR, or Designated Representative of the Government/Contracting

Officer, and the contractor's superintendent(s).

• Contractor's telephone number.

• Detailed procedures for submittals.

• Available storage areas for contractor's materials and equipment.

• Compliance with BIA safety practices, general operating procedures, and security regulations.

• Availability of on-site power for use by the contractor as determined by the COR.

• The BIA Pre-Construction and Maintenance Project Safety and Health Checklist, form

3900-8 will be reviewed and filled out during the meeting.

• Contractor shall provide copies of all MSDS for any products and restoration materials to --be used.

• In addition to the foregoing, other subjects pertinent to the contract may be discussed.

1B.3 Working Hours. [Provide working hours for the project] 8:00am-5:00pm Monday thru Friday.

1B.4 Ingress and Egress to Work Area. The COR shall direct all ingress and egress to the work area. Security precautions against unauthorized entrance will be maintained.

1B.5 Security Requirements. The contractor shall coordinate this with the Contracting Officer through the COR. The contractor shall examine the premises and satisfy himself/herself as to the existing conditions under which he/she will be obligated to perform the work included in this contract.

The contractor will provide a list of all personnel, which will be entering the facility to do work, to the Contracting Officer/Contacting Officer's Technical Representative/ COR.

The contractor shall maintain a logbook documenting entry into and out of the regulated work area. The contractor shall not allow unauthorized personnel access to the site. Authorized personnel include the contractor and his/her workers, Contracting Officer and his/her representatives, the Environmental Monitoring contractor, representatives of regulatory agencies having jurisdiction over the project, and fire or medical response personnel in the event of emergency. No other person(s) may enter the areas occupied by the contractor or his/her equipment without permission.

1B.6 Property Damage. The contractor shall take all precautions to avoid damage to Government property or equipment. Any damage to Government property or equipment by the contractor shall be repaired by the contractor to its original state or better condition at no additional expense to the Government.

1B.7 Parking of Contractor Vehicles. All personnel will park their vehicles away from the building and all access doors or as authorized by the COR. Materials and tools may be offloaded at the work site by arrangements with the COR.

1B.8 Storage of Materials. The contractor shall store all materials in a manner to protect them from all elements of the weather. Storage of reasonable quantities of material, supplies and tools on site is permissible providing the COR authorizes the location. The BIA is not responsible for the security of the materials, supplies and tools owned by the contractor.

1B.9 Site Visit. The contractor shall take steps necessary to ascertain the nature of the work and satisfy themselves to the conditions that can affect the work. No subsequent extras will be allowed due to any claim oflack of knowledge for conditions that can be determined by examining the site. Site visits can be arranged by contacting the Facility Manager (Michael Schafer at 406-679-0131 ), at least 24 hours prior to the planned visit.

1B.10 Compliance with Local Codes and Other Codes. The contractor shall comply with local and other codes of standard trade practices adopted by these contract documents. Where the requirements of the specifications exceed those of the local and adapted codes, the contractor shall comply with the requirements of the specifications.

1B.11 Fire Protection. The contractor shall have an equivalent of two 20 lb. Class A, B and D fire extinguishers in the work area through the progress of the job.

1B.12 Cleaning. The contractor shall keep the working area in a clean and proper condition. All rubbish and waste resulting from the execution of the work shall be removed at the end of each day or as directed by the COR. Immediately after unpacking, all packing materials shall be removed from the building and the premises. Upon completion of work and before final inspection, the contractor shall remove his/her working tools, equipment, debris, rubbish, and unused materials from the building site. Disposal of rubbish and debris will be offsite and at no additional cost to the BIA or as directed by the COR.

1B.13 Non-interference with Existing Facility Operations. Access to the facility shall be always kept unobstructed. If any interference with existing facility operation or access seems to be unavoidable, the contractor shall advise the contracting officer through the COR twenty-four hours before such interference. BIA reserves the right to stop work at any time if the operation of this facility is jeopardized by the contractor's work.

1B.14 Other Contracts. The Government may undertake other contracts for additional work at or near the site of the work under this contract. The contractor shall fully cooperate with other contractors and with the Government employees and shall adapt scheduling and performing the work under this contract to accommodate the other work. The contractor shall not commit or permit any act that will interfere with performance of work by any other contractor or by Government employees.

1B.15 Contractor's Liability. Damage to the existing facility or equipment caused by the contractor shall be immediately reported to the BIA COR without delay. The contractor shall be responsible for repairing or having repaired all damaged areas of the facility or equipment directly caused by contractor related work. All repairs shall be accomplished, without delay, at the • contractor's expense to the satisfaction of the COR.

1B.16 Permits. The contractor shall be responsible for obtaining all city, county, etc. permits, if required, to complete the project, at no additional cost to the Government.

1B.17 Material. All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. References in the specifications to material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The contractor may, at his option, use any equipment, material, article, or process that, in the judgment of the COR, is equal to that named in the specifications, unless otherwise specifically provided in this contract.

1B.18 Workmanship. The contract shall be accomplished by workers experienced in each trade in accordance with the highest standards of the various trades involved. The BIA COR must approve all details to assure the professional and complete project, whether stated in the specifications or not. The COR may require, in writing, that the contractor will remove from the work site any employee the COR deems incompetent, careless, or otherwise objectionable.

1B.19 Superintendence by the Contractor. At all times during the performance of this contract and until the work is completed and accepted, the contractor shall directly superintend the work on site or assign and have on site a competent superintendent who is satisfactory to the COR and has the authority to act for the contractor.

1B.20 Warranties. The contractor shall guarantee that all work performed under this contract to be free from defects in all materials and workmanship for a period of 12 months from the date of final acceptance by the Government.

1B.21 Responsibilities. If within the warranty period, such parts or work performed under this contract is found to be defective in materials or workmanship, that portion of work shall be replaced by the contractor immediately without any additional cost to the Government.

SECTION lC - SUBMITTALS lC.1 Introduction. Each product required for use in the contract specifications must meet the actual minimum needs of the Government as demonstrated· in the salient characteristics for that product. If a brand name product is used in the specifications, it should be regarded as a "known acceptable source." The product used can be identical or equal to the brand name product or known acceptable source in meeting the salient characteristics, but it need not exceed the actual minimum requirements. Any brand name product or known acceptable source mentioned will, however, not be required for use to comply with the specification unless those documents make it clear that the brand name product is required, and substitution is prohibited.

1C.2 Requirements. Each product that a Contractor wishes to use that is not a known acceptable source must be approved before use, by the Contracting Officer or his/her designee. To gain approval, the Contractor must submit documents and/or samples that will demonstrate the product clearly will meet the Governments minimum needs and demonstrates appropriate salient characteristics. All submittals must be in writing. The Contracting Officer shall have the right to require submittals from the Contractor where the Contractor makes an unsolicited change proposal.

lC.3 Submittal Review. When submitting before the Notice to Proceed date, the Contractor shall send the submittal package directly to the Contracting Officer. When submitting after contract work has begun, the Contractor shall give submittal packages to the COR, who will forward them promptly to the Contracting Officer. In either case, the submittal will return directly from the Contracting Officer to the contractor, with the Contracting Officer's approval, approval with comments, or disapproval.

1C.4 Submittal Time Frame. To provide adequate time for document transmission and submittal review, the BIA reserves the right to take [ten days] to complete a review, transmission date to transmission date.

lC.5 Submittals. The contractor shall submit all the following:

1. Detailed Work Plan

2. Emergency Response Plan

3. Safety Program

4. Respiratory Protection Program

5. Certificate of training, accreditation, qualification

6. List of Employees

7. Proof of Insurance

8. MSDS for all chemical products

9. Copies of all notifications to federal, state, or local regulatory agencies

1C.6 Work Plan. The contractor shall prepare a detailed work plan for this project. This work plan shall cover all the procedures that the contractor will use to complete the project. This document shall be provided to the BIA before any HVAC work begins and must include a specification of:

1. The area designation where work will be performed.

2. Configuration of the work area enclosures.

3. Proposed location for installation and mounting of each mini split unit.

4. Listing of equipment proposed.

5. Personal protective equipment use.

6. Any other standard operating procedures required by law.

SECTION 1D WORKERS

1D.1 Worker Safety. Contractor is responsible for assessing and ensuring employees wear the proper PPE for the job.

1D.2 Worker Training. All workers involved with installation and mounting of the mini split units shall be properly trained. All workers handling refrigerant will meet EPA requirements with a section 608 certification regardless of refrigerant type based on the type of appliance (Type I, Type II, Type III, or Universal). Workers shall be familiar with all relevant federal, state, and local codes and standards.

SECTION lE WASTE lE.1 Waste Disposal. The contractor is responsible for proper packaging, temporary storage, transport, and disposal of all waste generated as the result of this project.