Statement_of_Work.pdf

HOPEWELL CULTURE NHP

STATEMENT OF WORK

PMIS 332640

Service Contract Requirements V. 2021-10-18 Page | 1

CHILLICOTHE, OHIO

Inspections and Repair of Fire Sprinkler Systems

PROJECT STATEMENT OF WORK

NATIONAL PARK SERVICE

01/17/2024

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TABLE OF CONTENTS

Service General Requirements

1. Location and Description of Work

2. Existing Utilities

3. Contractor’s Use of Premises

4. Examination of Site

5. Submittals

6. Temporary Services

7. Project Closeout

DRAWINGS (Or PHOTOGRAPHS)

1. Figure 1: Work Areas

2. Figure 2: Maintenance Building

3. Figure 3: Maintenance Riser

4. Figure 4: Maintenance Dry Pendent Sprinklers Bay 1

5. Figure 5: Maintenance Dry Pendent Sprinklers Bay 2

6. Figure 6: Maintenance Dry Pendent Sprinklers Bay 3

7. Figure 7: Maintenance Attic Access

8. Figure 8: Maintenance Dry Pendent

9. Figure 9: Resource Management Building

10. Figure 10: RM Riser and Glycol Loops (Loop 1 is black, Loop 2 is white)

11. Figure 11: Example of RM Loop 1 Basement Area (Not all rooms pictured)

12. Figure 12: Example of RM Loop 1 Attic Area (Not all rooms pictured)

13. Figure 13: Example of RM Loop 1 Main Area (Not all rooms pictured)

14. Figure 14: RM Loop 1 Sprinkler Head

15. Figure 15: RM Loop 2 Attic Access

16. Figure 16: Example of RM Loop 2 Main Area (Not all rooms pictured)

17. Figure 17: Visitor Center

18. Figure 18: VC Riser

19. Figure 19: VC Area

20. Figure 20: VC Sprinkler Head

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SERVICE GENERAL REQUIREMENTS

PART 1 – GENERAL

ITEM 1 – LOCATION AND DESCRIPTION OF WORK

1.1 Background: Hopewell Culture National Historical Park is a United States national historical park with earthworks and burial mounds from the Hopewell culture, indigenous peoples who flourished from about 200 BC to AD 500. The buildings covered in this document support the Park’s operations. It is the intent of Hopewell Culture National Historical Park to inspect and repair all fire extinguishing systems within the park to meet NFPA 25.

1.2 Work Covered by the Contract Documents:

A. Project Location:

Hopewell Culture National Historical Park 16062 State Route 104 Chillicothe, OH 45601

1. Work consists of: There will be three locations where work will be performed: (1) Maintenance Building, (2) Resource Management Building, and (3) Visitor Center.

2. Maintenance Building (Dry System) I. Replace 18 dry pendent sprinklers in like kind II. Perform 5-year internal pipe inspection III. Perform Annual inspection and Full-Trip Test for entire system.

IV. Update labeling and tagging V. Verify System meets NPFA 25

VI. Provide COR with all documentation

3. Resource Management Building (2 glycol loops. Loop 1 protects Resource Management offices and Loop 2 protects Resource Management Collections)

I. Replace 76 corroded sprinkler heads in like kind within loop 1 II. Drain and replace approximately 180 gallons non-compliant antifreeze solution with UL listed factory pre-mixed antifreeze solution for entire system.

III. Perform 5-year internal pipe inspection for entire system IV. Perform Annual inspection for entire system V. Update labeling and tagging for entire system

VI. Verify System meets NPFA 25 VII. Provide COR with all documentation

4. Visitor Center (Wet System)

I. Perform 5-year internal pipe inspection II. Perform Annual inspection III. Update labeling and tagging IV. Verify System meets NPFA 25 V. Provide COR with all documentation

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Note 1: All measurements and quantities are approximate. Measurements and quantities should be verified by contractor before bid submission.

Note 2: Contractor will be liable for any damage or repairs required after new installation.

B. All work will be performed under a single contract.

Period of performance: Work shall be completed within 120 calendar days after date of award.

ITEM 2 - EXISTING UTILITIES

2.1 Existing Utilities: Notify Contracting Officer (CO), Contracting Officer’s Representative (COR) and utility companies to coordinate proposed locations, times for excavation and request location services prior to any digging operation.

2.2 Contractor shall be responsible for locating and preventing damage to known utilities. If contractor damage occurs, alert CO and COR as soon as safely possible, and repair utility at no additional expense to the Government. If damage occurs to an unknown utility, contact CO and COR as soon as safely possible.

2.3 Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated below:

2.3.1 Notify CO and COR not less than two business days in advance of proposed utility interruptions.

2.3.2 Hours for Utility Shutdowns: Shutdowns shall not exceed 3 hours. Temporary provisions will be needed by the Contractor for periods longer than stated allowance or if required for critical systems as determined by COR.

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent. Superintendent's Compendium - Hopewell Culture National Historical Park (U.S. National Park Service) (nps.gov)

A. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the site or within the park unless approved by the Contracting Officer.

B. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public.

https://www.nps.gov/hocu/learn/management/superintendent-s-compendium.htm https://www.nps.gov/hocu/learn/management/superintendent-s-compendium.htm

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3.2 On-site work hours: Work shall be generally performed during normal business working hours of 6 a.m. to 4:30 p.m., Monday through Thursday, except when otherwise indicated.

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the CO and COR. Submit requests for work outside of the stated normal business hours to the CO and COR for approval at least 48 hours in advance of the work.

The following Federal holidays are observed by the National Park Service:

New Year Day Martin Luther King, Jr’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday;

holidays falling on Sunday will be observed on the following Monday. The specific day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site. Limit use of premises to area of service provided as shown on site plan…. [ Figure 1: Work Areas]. Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Limits: Attached to Resource Management is a Collections Facility the COR will need 24 Hour notice for any work to be performed in that area.

C. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize use of driveways and entrances.

D. Utilities

a. General: Cost or use charges for temporary facilities shall be included in the Contract

Sum as required.

b. Water Service: Water from existing water system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Use resources wisely and minimize waste of water.

c. Electric Power Service: Electric power from existing system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Power may or https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2022 https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2022

Page | 6 may not meet your power tool requirements, provide generators if questionable. Use power in a resourceful manner and avoid excess power waste.

d. Toilets: Toilets are available at each building work is to be performed.

E. Security and Protection facilities: Some of this may be relevant and some may not.

1 Environmental Protection: Provide protection, operate temporary facilities, and conduct work in ways and by methods that comply with state and federal environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.

3.4 Storage - Staging Areas:

A. Confine Storage of materials and equipment to the project staging area noted on the plans/aerial. One bay will be made available for secure storage if needed by the contractor.

3.5 Preservation of Natural Features: N/A

3.6 Hauling Restrictions: Contractor to verify path to site and meet state and county road requirements and height restrictions for all park work/access.

3.7 Housekeeping:

A. Keep project neat, orderly, and in a safe condition at all times.

a. Dispose of waste materials and recycling legally outside the park. The contractor shall not use park dumpsters.

b. Address Recycling: Government goal is to salvage and recycle as much nonhazardous waste as possible. Use sustainable methods to extent possible during this project, recycling material as is probable with local means. Maintain accurate documentary records for submittal of all recycled materials used including fly ash and slag cement.

3.8 Photo Documentation:

Contractor must provide existing condition, progress and completion photos. All photos shall be in focus, show maximum range of depth of field general photo and then close up detail photo as needed. Shall be in JPEG digital form and submitted electronically by email within 7 days from time of taken or as approved by COR.

3.9 Fire and Life Safety:

1. Comply with the requirements of NFPA.

2 . Store and handle hazardous materials in accordance with manufacturer’s and OSHA 29CFR1926 Subpart D requirements 1926 | Occupational Safety and Health Administration (osha.gov). Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

i. Immediately report all spills of hazardous materials to the CO, COR, and park.

ii. Maintain a spill emergency response kit.

iii. Train employees how to respond to a spill and use an emergency response kit.

https://www.osha.gov/laws-regs/regulations/standardnumber/1926 https://www.osha.gov/laws-regs/regulations/standardnumber/1926

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3.10 Noise and Acoustics Management

A. Noise Control: N/A

ITEM 4 - EXAMINATION OF THE SITE

4.1 All interested contractors are urged to visit the job site and examine existing conditions before submitting quotes. Contractors will be expected to complete the work as quoted.

ITEM 5 – SUBMITTALS

5.1 General Submittal Procedures:

A. General: Prepare and submit submittals for approved equipment as specified.

1. CM-16 Transmittal Form: All submittals shall be transmitted via electronic email using

National Park Service form CM-16 form. The form will be provided by the Contracting Officer.

5.2 Shop Drawings, Product Data, and Samples: Contracting Officer will provide sample cover sheet.

A. Product Data: Provide component and specification data sheets, anchorage requirements and any other product specific data.

1. Submit Product Data according to Part 9.1 of this section to include one digital file (.PDF or .TIF) to COR.

B. Samples: N/A

C. For submittals specified above, forward submittals to Contracting Officer and COR at least 15 days before need for approval (depends on length of project).

D. After approving submittals, Contracting Officer and/or COR will return one copy to the Contractor.

If submittals are not approved, Contracting Officer will return all copies to Contractor with reasons for rejection. Resubmit, identifying changes. Any work done before approval shall be at Contractor's own risk.

5.3 Approved Equals: If an item in this solicitation is identified as “brand name or equal” or lists more than 1 manufacturer, the description of the proposed item must reflect the characteristics and level of quality that will satisfy the Government’s needs as demonstrated by the salient physical, functional, or performance characteristics that “equal” products must meet and/or exceed that as specified in the solicitation or relevant specification.

A. For each item proposed as an “approved equal,” submit supporting data, including:

1. Drawings and samples as appropriate.

2. Comparison of the characteristics of the proposed item with that specified and with the salient characteristics provided.

3. Changes required in other elements of the work because of the substitution.

4. Name, address, and telephone number of vendor.

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5. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

B. A request for approval constitutes a representation that Contractor:

1. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

2. Will provide the same warranties for the proposed item as for the item specified.

3. Has determined that the proposed item is compatible with interfacing items.

4. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

5. Waives all claims for additional expenses that may be incurred as a result of the substitution.

C. Approved Equals will be evaluated and approved/disapproved during the submittal process.

ITEM 6 – TEMPORARY SERVICES

6.1 It is the Contractor’s responsibility to provide temporary services, equipment, tools, and skilled labor as required for the chosen means and methods to perform the work in accomplishing this Contract.

ITEM 7 - PROJECT CLOSEOUT

7.1 Cleaning: Remove all tools, equipment, surplus materials, and rubbish. At time of final inspection, project shall be thoroughly clean and ready for intended use.

7.2 Completion: Contractor shall request a final inspection to the Contracting Officer and COR.

7.3 Warranties

A. Workmanship Warranty will be based on project acceptance and will remain in effect for 1 year following acceptance. The contractor will also support manufacturer warrantied items and repair work during this period.

B. Provide all manufacturer warranty information of products installed. All contact information, extent of coverage and conditions shall be clearly noted as well as date of overall final acceptance.

C. Information shall include operation and maintenance manuals for each warranted product.

END OF SECTION

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Figure 1: Work Areas

Figure 2: Maintenance Building

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Figure 3: Maintenance Riser

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Figure 4: Maintenance Dry pendent Sprinklers Bay 1

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Figure 5: Maintenance Dry Pendent Sprinklers Bay 2

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Figure 6: Maintenance Dry Pendent Sprinklers Bay 3

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Figure 7: Maintenance Attic Access

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Figure 8: Maintenance Dry Pendent

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Figure 9: Resource Management Building

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Figure 10: RM Riser and Glycol Loops

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Figure 11: Example of RM Loop 1 Basement Area (Not all rooms Pictured)

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Figure 12: Example of RM Loop 1 Attic Area (Not all rooms pictured)

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Figure 13: Example of RM Loop 1 Main Area (Not all rooms pictured)

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Figure 14: RM Loop 1 Sprinkler Head

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Figure 15: RM Loop 2 Attic Access

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Figure 16: Example of RM Loop 2 Main Area (Not all rooms pictured)

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Figure 17: Visitor Center

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Figure 18: VC Riser

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Figure 19: VC Area

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Figure 20: VC Sprinkler Head

A. Noise Control: N/A