Statement of Work.pdf

STATEMENT of WORK

SUPPLY and DELIVERY of CAMPGROUND EQUIPMENT

LACKAWANNA STATE PARK

LACKAWANNA COUNTY

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources (DCNR), Lackawanna State Park, requires supply and delivery of equipment for outfitting the new Ledges Campground Loop, slated to open in Spring 2023.

Any questions regarding the technical aspects of this bid should be directed to Rob Barrese at (570)945-1001 or rbarrese@pa.gov. Questions regarding the contracting or bidding procedures should be directed to Jenna English at (717)787-3278 or Jenenglish@pa.gov.

II. CONTRACT TASKS:

The following requirements must be met within the performance of this contract. Vendor must supply and deliver:

1. Twenty-two (22) ADA Compliant Campfire Rings with Cooking and Log Grate

2. Twenty-two (22) ADA Compliant Lantern Holders

3. Twenty-two (22) 8-foot Recycled Plastic Lumber Picnic Tables

4. One (1) 64-Gallon, Animal-resistant Recycling Bin Enclosure

5. One (1) Bike Rack to Accommodate 6 Bikes

Bid price to include all shipping, transportation, and any other associated charges for delivery.

III. SUPPLY SPECIFICATIONS

All assembly instructions for equipment are to be provided by vendor.

A. ADA Compliant Fire Rings Quantity 22:

1. Double wall fire ring with an overall diameter of 32" x 17" high complete with drain/draft holes

2. Constructed of 3/16” steel

3. This fire ring must have two grates that are non-adjustable and theft proof:

a) Cooking grate must be constructed from 1/2" diameter steel bars spaced 1 1/8" on centers and with a cooking area of 270 sq. inches.

b) Log grate must be constructed from 5/8" diameter steel bars spaced 2" on centers

4. Grate handle must be constructed of a 5/8" diameter steel bar with stay cool spring grips

5. Ring must be mounted so that it can be tilted back for cleaning.

6. All joints must be continuously welded

7. All exposed corners must be chamfered

8. Finish must be a non-toxic black powder coat

B. Lantern Holder Quantity 22:

1. 96 inches in height

2. 1-1/4-inch schedule 40 pipe

3. Lantern holder should include 2 lantern posts, one high post and one ADA post positioned at 56” from base

4. Anti-turn post anchor

5. Powder coat finish

6. Color: black

C. 8’ Recycled Plastic Lumber Picnic Table Quantity 22:

1. Tabletop must be composed of recycled plastic with a brown, “wood look” finish

2. Table legs will be steel, single frame, welded

3. Table must incorporate a non-tip, non-trip & walk-through design

4. A third frame must be located at the center of the table for support

5. The frame must be one-piece welded construction

6. Center, table, and seat brackets must be 1/8-inch thick 12-gauge steel

7. Diagonal cross brace (1-inch sch. 40) and end bracket (3/16-inch-thick) must allow for knee clearance

8. Assembly fasteners must be 3/8-inch galvanized steel carriage bolts

9. Plastic lumber must be predrilled with a 3/8-inch radius rounded corners

10. All exposed corners must be chamfered

D. Recycle Container Quantity 1:

1. Approximately 52” high, 39” x 42” wide

2. ADA compliant

3. Top loading chutes

4. The bag racks should pivot for trash removal

5. Door hinges must be stainless steel and corrosion resistant

6. Must be animal resistant

7. Must be welded 14-gauge steel construction

8. Must be powder coated corrosion protection

9. Color: brown

E. Bike Rack Quantity 1:

1. Must accommodate 6 bikes with a maximum tire width of 3 inches

2. Must be steel frame construction, one piece, welded

3. Vertical bars must be solid steel

4. Steel frame must have a thermoplastic coating

5. Color: black

IV. DELIVERY:

Vendor will contact Lackawanna State Park office, (570) 945-1000 at least one week prior to delivery of equipment to coordinate with on-site staff.

The delivery day and time must be between Monday – Friday, 8:00 am to 3:00 pm.

Delivery Address: Lackawanna State Park 1839 Abington Road

North Abington Township, PA 18414

V. CONTRACT TERM:

The contract will commence upon execution and receipt of purchase order and will terminate April 3, 2023.

VI. BID AWARD:

Bidder must complete and return the following with their bid submission:

A. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us, B. A properly executed Reciprocal Limitations Act Form that lists the state of manufacture for any supplies procured

C. A properly executed Worker Protection and Investment Certification Form.

Bids will be awarded based on lowest total sum.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the DCNR.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

VII. PAYMENT TERMS:

Payment will be made on a reimbursement basis following delivery and final acceptance of items.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Vendor should review Section V.22 CONTRACT-016.2 Payment - Electronic Funds Transfer of the attached Commonwealth’s Terms and Conditions for complete details and vendor’s responsibilities.

VIII. INVOICES:

Invoice format must be in accordance with the IFB – Invitation

All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option: Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information regarding the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx

B. Or mailed to the following address:

Commonwealth of PA – PO Invoice P.O. Box 69180 Harrisburg, PA 17106

All invoices MUST have the purchase order number as well as your SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and for security purposes, should not be explicitly stated on an invoice.

IX. RECEIPT AND OPENING OF BID:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed, emailed and mailed bids will not be accepted.

No responsibility will be attached to any employee of the DCNR for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.

X. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/bidtabs.aspx.

The bid results will be posted as soon as practicable. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

Attachments:

DCNR Reciprocal Limitations Act Form BOP-2201 EO 2021-06 Worker Protection Form