STATEMENT_OF_WORK.pdf

KITCHEN EXHAUST HOOD(S) CLEANING SERVICES

STATEMENT OF WORK

Subject: SEMI ANNUAL KITCHEN EXHAUST HOOD CLEANING SRVS.

The Federal Bureau of Prisons intends to establish a contract for the provision of Kitchen Exhaust Hood(s) Cleaning Services.

Services are to be performed on-site at FCI Fort Dix, NJ.

Place of Performance

FCI Fort Dix

5756 Hartford Road

Joint Base MDL, NJ, 08640

Schedule

The contractor shall provide Kitchen Exhaust Hood(s) Cleaning

Service(s) at the scheduled times below. The contractors bid will specifically reflect cost for maximum of one building service per day. (Contractor will deploy work crew four (4) days per service.) No more than one food service building will be cleaned per day. The specific days for performance of these services will be established after contract award. The contractor will be required to provide two services, typically every six months. The services performance period will be FY25

October 1, 2024 through September 30, 2025 between the hours of

6:30 pm - 11:45 pm, Monday through Friday, excluding Federal holidays. Hours of operation are required based on the daily prison food service operations. The times may be adjusted slightly based on the overall food service operation.

The interval between cleanings will be determined by,_______, Engineering Technician, and/or the Facility Department at 609-

723-1100 extension 6461.

Specific Requirements

All material removed shall be disposed of in accordance with all applicable federal, state, and local codes, laws and regulations.

The contractor shall furnish an invoice for each service upon completion. Each service cleaning(s) / extractions will be verified and signed for by the authorized representative.

The contractor will be licensed/ permitted by the State of New

Jersey. All work to be completed in compliance with Air Vent and OSHA, and NFPA standards. All disposals must be in accordance with all current Federal, State, and local codes, laws, and requirements.

Supplies and Equipment

The contractor shall provide all necessary labor, materials and equipment to clean all kitchen exhaust hoods and complete exhaust systems including all hoods, hood filters, vertical and or horizontal plenums, and rooftop exhaust vent hoods units in

Food Service Buildings 6695, 5810, 5840, and 5730.

Description of Duties

The contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in the Statement of Work as long as the requirements are met in accordance with the policies described above.

The services, although not directly supervised, shall be reviewed by institution staff to ensure contract compliance.

Contractor performance will be monitored by the COR and evaluated in accordance with FAR Part 42.

The contractor shall provide kitchen exhaust hood system cleaning service. The Kitchen Exhaust Hood Systems includes hoods, hood filters, vertical and or horizontal plenums, and rooftop exhaust vent hood:

Food Service 5810 2 Exhaust Hood systems - 8'0" x 15'0"

Degreasing of the following - Fan bell, Fan blade, Ductwork, Canopy, Plenum, Stainless Steel Walls.

Food Service 5840 2 Exhaust Hood systems - 8'0" x 15'0"

Food Service 5730 8 Exhaust Hood systems - 6'0" x 10'0"

2 Exhaust Hood systems - 6'0" x 10'0"

Food Service 6695 1 Exhaust Hoods - 4'0" x 16'0"

1 Exhaust Hoods - 4'0" x 12'0"

Total number of 16 Exhaust Hoods.

The above mentioned are the amount, size, and locations of all institution kitchen exhaust hoods that will be serviced.

Material removal becomes the property and responsibility of the contractor to dispose of in a lawful manner.

Institution Security

Prior to entering the institution, the contractor and or all representatives entering the institution must complete a

National Crime Information Center (NCIC) form to determined eligibility to enter the institution. The National Crime

Information Center (NCIC) is a computerized nationwide information system which provides criminal justice agencies

(local, state, and federal) throughout the country with access to documented criminal justice information related to people and property. The Government reserves the right for security reasons to prohibit certain vendor employees from entering the facility.

The contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates.

Access to the area(s) will be available only during the scheduled hours, unless prior approval of the COR is obtained.

While on institution grounds and prior to departure, the operator, equipment, and vehicle shall be subject to security checks and inspections. The Government reserves the right for security reasons to prohibit certain vendor employees from entering the facility.

Due to the nature of the correctional setting, delays in performance of work are expected. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or security matters. When the contractor reports to the institution on the scheduled work to be performed day, but is unable to perform service(s) due to such delays, the contractor will be paid for their time in the form of a predetermined trip fee. The unperformed day may be rescheduled at the BOP's discretion or may be performed on the next regular business schedule. Charges for the trip fee should be represented as separate line item charge(s) on each invoice.

Please remit to for payment(s):

All invoices should be mailed in original format to the following address:

US Department of Justice

Federal Bureau of Prisons

FCI Fort Dix

P.O. Box 38 (Business Office/Accounting)

Joint Base MDL, New Jersey 08640

(609) 723-1100 X 5526

Fax: (609) 723-8703

E-mail: FTD-PurchaseRequirements-S@bop.gov mailto:FTD-PurchaseRequirements-S@bop.gov