COVER LETTER.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Federal Correctional Institution Fort Dix, NJ

January 26, 2024

Re: 15BFTD24Q00000008 SEMI ANNUAL KITCHEN EXHAUST HOOD CLEANING SRVS.

Dear Offerors, Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Fort Dix, New Jersey, Contracting Office, for the acquisition of commercial services for our facility. This package contains all necessary information for you to submit to the government your price quotes.

The Government shall award these services by Total 5 years CONTRACT to the lowest responsive /responsible offeror, also using previous performances (bad performances will be a reason to disqualify any vendor). This solicitation and upcoming 5 years contract ARE for 100% SMALL BUSINESS SET ASIDE, with any of and/or similar NAICS CODES; 562219, 238990, 562991, 562998, 238990, 561990. The vendor MUST BE SMALL BUSINESS IN ANY OF THESE AND/OR SIMILAT NAICS CODES. I f w e d o n o t h a v e s m a l l b u s i n e s s t o q u a l i f y f o r t h e s e r v i c e s t h e n w e w i l l t a k i n g c o n s i d e r a t i o n o t h e r v e n d o r s . All vendors awarded Purchase Orders must be registered in the SAM System (WWW.SAM.GOV) and willing to accept Electronic Funds Transfer (EFT) as a form of payment.

Please pay close attention to the delivery date(s). Please quote only on those items specified. Do not change the item specified. Do not change the item description or the unit of issue. Do not use phrases such as “Minimum Award Amount”, “All or none”, or any other phrases that would limit the Government from awarding by line item. ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT

REJECTING PART OR ALL OF THE QUOTES SUBMITTED.

Please complete the Standard Form 1449 as such: Blocks 17a, 30a, 30b, and 30c. - page 4. Please read the Statement of Work (SOW).

Please complete and return the attached Contractor Information Sheet.

You MUST email the following: your quotes (company name must be listed), SF 1449 and Contractor Information Sheet to aaponteberrios@bop.gov, and CC: jjramos@bop.gov .

with the subject line in all caps “15BFTD24Q00000008 KITCHEN EXHAUST HOOD(S) CLEANING SERVICES” no later than FEB 1, 2024 @ 11:59 PM Eastern Time. NO OTHER METHOD OF MAIL WILL BE ACCEPTED.

FAILURE TO FOLLOW EMAIL INSTRUCTIONS MAY RESULT IN REJECTION OF BID/QUOTE.

The following documentation shall be submitted:

SF-1449 (SIGN BLOCKS 30 a b and c).

CONTRACTOR INFORMATION SHEET

BID SHEET - FORM- 1449 page 4.

A receipt of your email shall be acknowledged from Mr.Ramos and/or the Contract Specialist, Mr. Aponte. If you do not receive an email from Mr.Ramos and/or

Mr. Aponte acknowledging your receipt, it is your responsibility to follow up to mailto:to%20aaponteberrios@bop.gov, mailto:jjramos@bop.gov ensure the Contract Officer has received your bid. Otherwise, your bid may be rejected post award.

All questions may addressed to Mr. Ramos jjramos@bop.gov and CC:

Mr. Arturo Aponte-Berrios at aaponteberrios@bop.gov .

Sincerely, Arturo Aponte-Berrios, Contract Specialist mailto:jjramos@bop.gov mailto:aaponteberrios@bop.gov