Statement of Work.pdf

STATEMENT OF WORK

U.S. COAST GUARD AIR STATION MIAMI

TOOL CALIBRATION PROGRAM

U.S. Coast Guard Air Station Miami 14750 NW 44th Ct Opa Locka, FL 33054

Primary POC: LCDR Michael Collet. Phone:305-953-2178 Email: Michael.J.Collet@uscg.mil Secondary POC: SK1 Benson Ndungu. Phone: (305) 415-7081 Email: Benson.M.Ndungu@uscg.mil

1.0 GENERAL.

1.1 SCOPE. This statement of work is for the U.S. Coast Guard (USCG) Air Station Miami outsourced tool calibration program. The contractor will be responsible for the pick-up, delivery, calibration, and certification of Test, Measurement, and Diagnostic Equipment (TMDE). Specifically, the contractor will be responsible for providing all necessary management, supervision, personnel, labor, materials, and equipment necessary for the tools to be calibrated and certified.

1.2 BACKGROUND. USCG Air Station Miami provides an airborne component to the greater USCG Missions of Search and Rescue, Law Enforcement, Environmental Protection, and Logistics Support. Air Station Miami’s aircraft are required to be maintained to a strict standard. The Air Station Miami Tool Calibration Program is designed to ensure the accuracy, reliability, and serviceability of the Test, Measurement, and Diagnostic Equipment (TMDE) needed to maintain USCG aircraft. The program consists of three elements: (1) Avionics Support Equipment (ASE), (2) Torque Wrenches, and (3) Precision Measuring Equipment

(PME).

The contractor shall maintain a National Institute for Standards and Technology (NIST) certification for the type of calibration to be performed and calibrate the TMDE to the standards set in this Statement of Work.

1.3 CONTRACTOR PERSONNEL.

1.3.1 Project Manager. The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this task order. The Project Manager is further designated as Key by the Government (see PWS 1.4).

1.3.1.1 The Project Manager shall be a single point of contact for the Contracting Officer and the Contracting Officer’s Representative (COR). It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. The name of Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the

Project Manager, shall be provided to the Government as part of the Contractor's proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this task order. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior acknowledgement from the Contracting Officer.

1.3.1.2 The Project Manager shall be available to the COR via telephone between the hours of 0800 and 1500 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 2 hours of notification.

1.3.2 QUALIFIED Personnel. The Contractor shall provide qualified personnel to perform all requirements specified in this statement of work. All Contractor employees supporting this task order shall be United States and able to read, write and speak English fluently.

1.3.3 Employee Identification. Contractor employees visiting USCG Air Station Miami shall wear an identification badge provided at the front security gate. Each contractor shall provide a driver’s license to the front security gate and will receive the visitor’s badge during the site visit. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and always display all identification and visitor badges in plain view above the waist. The Contractor shall return the visitor’s badge at the security gate and have their driver’s license returned.

1.3.4 Employee Conduct.

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of military uniforms, and possession of weapons) when visiting or working at USCG Air Station Miami. The Contractor shall ensure contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States, the Department of Homeland Security or the USCG.

1.3.5 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any task order awarded. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

1.3.6 Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if that employment would or would appear to cause a conflict of interest.

1.4 KEY PERSONNEL.

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced.

The Contractor shall not replace Key Contractor personnel without acknowledgment from the Contracting Officer. The Government may designate additional Contractor personnel as Key at the time of award.

1.5 SECURITY.

Contractor access to unclassified, but Security Sensitive Information may be required under this task order. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

1.6 PERIOD OF PERFORMANCE.

Period of Performance:

Base Year: 10/01/2023-09/30/2024 Option Year 1: 10/01/2024-09/30/2025 Option Year 2: 10/01/2025-09/30/2026 Option Year 3: 10/01/2026-09/30/2027

52.217-9 Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 4 years

1.7 HOURS OF OPERATION.

Contractor employees shall generally perform all work between the hours of 0800 and 1500 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this task order.

1.9 TRAVEL.

Contractor travel may be required to support this task order. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COTR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

1.10 KICK-OFF MEETING.

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer and the COTR NLT 2 business days after the date of award. The purpose of the Kick-Off Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this task order and review the Contractor's project plan. The Kick-Off Meeting will be held at the Government’s facility, or through a conference call.

1.11 Liability Insurance.

The Contractor is responsible for ensuring they have adequate liability insurance coverage under FAR provisions 28.306 and 28.307-

2. In addition, the Contractor shall provide proof of third-party liability insurance that covers personal injuries and property damages.

This insurance shall be provided with the Contractor’s proposal.

1.12 STATUS REPORTS.

The Project Manager shall provide a monthly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, an assessment of technical progress, schedule status, any upcoming travel requests and any Contractor concerns or recommendations from the previous month’s performance.

1.13 STATUS MEETINGS.

The Contractor’s project manager shall meet at bi-annually with the Contracting Officer or COR, to discuss performance problems and review Contractor corrective actions. If the Contractor fails to meet the scheduled calibration time frame or is unable to complete the calibration activity, the frequency of not fulfilling the schedule requirements may be the basis for a deduction in the termination of this contract.

1.14 GENERAL REPORT REQUIREMENTS.

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard Standard Workstation III (Windows and Microsoft Office Applications).

1.15 PERFORMANCE REQUIREMENTS SUMMARY.

This task order includes a Performance Requirements Summary (PRS). In general, the PRS sets forth the expected outcomes (objectives) of the task order, the service(s) required of the Contractor to achieve the objectives, a performance standard per outcome, and a plan for a reduction in payment in the event the Contractor does not meet the performance standard. The PRS is not an exclusive remedy and inclusion of the PRS does not preclude the Government from using any other remedy available by law or contract terms, including reductions in payment in accordance with any clause for inspection of services.

1.17 PROTECTION OF INFORMATION.

Contractor access to information protected under the Privacy Act is required under this task order. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

2.0 GOVERNMENT TERMS & DEFINITIONS.

2.1 ASE Avionics Support Equipment

2.2 COR Contracting Officer’s Representative

2.3 KO Contracting Officer

2.4 NIST National Institute for Standards and Technology

2.5 NLT No later than

2.6 PME Precision Measuring Equipment

2.7 PRS Performance Requirement Summary

2.8 SOW Statement of Work

2.9 TMDE Test, Measurement, and Diagnostic Equipment

3.0 GOVERNMENT FURNISHED RESOURCES.

The Government will provide the following equipment for off-site Contractor use in performing work under this statement of work.

4.0 CONTRACTOR FURNISHED RESOURCES.

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this task order, except for the Government Furnished Property specified in 3.0 of this work statement.

5.0 REQUIREMENTS.

The Contractor shall submit a quote to USCG Air Station Miami for review and evaluation. USCG Air Station Miami personnel shall inspect and evaluate the performance calibrations lab to ensure the lab meets the requirements specified in Section 6.0. Personnel operating the calibration equipment will be encouraged not to discuss specifics of USCG processes with personnel outside the U.S.

Government.

5.1 Tool Pick-Up and Return Schedule. The contractor shall pick-up and return calibrated TMDE every Tuesday, Thursday, and Friday from USCG Air Station Miami Hangar tool shop bldg. 103. TMDE will be returned to USCG Air Station Miami Supply within 14 days of pick-up. A representative from Aviation Engendering shall have the count being delivered verified and sign the contractor’s invoice for each individual delivery.

5.2 Tool Calibration. The Contractor will maintain a National Institute for Standards and Technology (NIST) certification for the type of calibration to be performed and calibrate the TMDE, certify the TMDE as calibrated or provide a reason for rejection of TMDE, and provide a paper certification to be sent with the TMDE returned to Coast Guard Air Station Miami.

6.0 REFERENCES.

6.1 TIMI 13640.1A Tool Calibration

6.2 FAR provision 28.306

6.3 FAR provision 28.307-2

6.4 FAR Clause 52.232-18 “Subject to Availability of Funds”

6.5 FAR Clause 52.222-41 “Service Contract Act”