Statement_of_Work_.pdf

Integrated Pest Management and Housekeeping Plan National Park Service

RFQ 140P8323Q0059

SCOPE OF WORK

INTEGRATED PEST MANAGEMENT PLAN and MUSEUM HOUSEKEEPING PLAN for

MUSEUM COLLECTIONS STORAGE at

NEZ PERCE NATIONAL HISTORICAL PARK (NEPE),

BIG HOLE NATIONAL BATTLEFIELD (BIHO),

and WHITMAN MISSION NATIONAL HISTORIC SITE (WHMI)

Part A- General Information

Purpose and Description of Work

This project entails the preparation of a combined Integrated Pest Management Plan and

Museum Housekeeping Plan for multiple National Park Service (NPS) units located in Idaho, Montana, and Washington. The projects will include required on-site inspection and assessment of facilities housing museum collections and museum collections storage at Nez Perce National

Historical Park (NEPE), Big Hole National Battlefield (BIHO), and Whitman Mission National

Historic Site (WHMI).

The purpose of an Integrated Pest Management Plan is to provide pest management guidelines to help preserve a park’s museum collections and to protect the health and safety of staff and visitors. It will provide museum collections management staff a framework with which to make responsible decisions for excluding, monitoring, identifying, and treating pests within the park facilities that house museum collections.

The purpose of a Museum Housekeeping Plan is to recommend and detail a preventative conservation program. It will provide collections management staff a framework for the consistent care of museum objects and facilities that house museum collections.

Plan covered facilities will be identified by their official name and Facility Management

Software System (FMSS) building identification number, e.g. (FMSS 12345).

Background and Description of Sites to be Surveyed

Nez Perce National Historical Park (NEPE)

NEPE park headquarters is located in north central Idaho, on the Nez Perce Indian Reservation, about ten miles southeast of Lewiston, Idaho. There are two facilities housing NEPE and BIHO museum collections, each with dedicated museum collections storage areas. One storage space is located in the basement of the NEPE Visitor Center (including the museum exhibits, museum collections storage vault, and archival collections storage vault) and the other space is in the

NEPE Maintenance Storge Building within the park’s maintenance yard complex.

1. The NEPE Visitor Center (FMSS 63570) was built in 1979. The NEPE Visitor Center is

21,894 square feet, two levels, with seven entrances/building access points. Located on the southern shore of the Clearwater River, the main floor of the NEPE Visitor Center houses the park’s main visitor contact station, museum exhibits, and offices for NEPE

Interpretation Staff. The NEPE Visitor Center basement houses two museum collections storage vaults and an archival collections storage vault.

2. The NEPE Maintenance Storage Building (FMSS 65373) was built in 1993. It is 4,018 square feet, two levels, with five entrances/building access points. The NEPE

Maintenance Storage Building is separated into three bays to store facilities equipment and supplies. NEPE’s dugout canoe collection is stored in one of the bays and a portion of another bay has a dedicated museum collections storage vault that houses the Lake

Roosevelt National Recreation Area (LARO) museum collections.

Big Hole National Battlefield (BIHO)

Big Hole National Battlefield is located in southwestern Montana, ten miles west of the town of

Wisdom. The BIHO Visitor Center (FMSS 31515) was built in 1967 and remodeled in 2010. The

Visitor Center is 3,850 square feet, single level, with five entrances/building access points. It houses park administrative offices and public visitor center spaces. The Visitor Center also houses museum collection objects in its public exhibits, public visitor center, and administrative offices. Beyond the exhibited museum collection objects, the BIHO Visitor Center has no additional museum collection storage vaults.

Whitman Mission National Historic Site (WHMI)

WHMI is located in southeastern Washington, seven miles west of Walla Walla, Washington.

The WHMI Visitor Center (FMSS 26070) was built in 1962. The Visitor Center is 8,020 square feet, single level, with six entrances/building access points. It houses park administrative offices, and public visitor center spaces. Museum collection objects are displayed in the WHMI Visitor

Center and are stored in a dedicated museum collections storage vault within the Visitor Center.

Part B- Scope of Work and Services

Scope of Work

A site visit is required. Site visits will consist of a minimum of one trip to each site. Each site visit will be a minimum of two days to carefully assess and survey the Plan’s pertinent museum collection storage spaces and to understand current and potential biological pest and housekeeping issues at each site.

The selected Contractor shall prepare and deliver a combined Integrated Pest Management and

Housekeeping Plan for three park units. The Integrated Pest Management portion of the plan must address monitoring, identification, inspection, habitat modification, housekeeping, treatment action, evaluation, and education.

Contents of the Integrated Pest Management Plan as outlined in the NPS Museum Handbook, Part I will include, at a minimum (some of these may overlap with the Housekeeping Plan):

I. Introduction and Objectives

II. Statutes and Mandates

III. Background and Site Description

A. Collections Storage Facility

B. Furnished Historic Structure

C. Visitor Center and Museum

IV. Staffing Responsibilities

V. Preventive Pest Management

A. Inspection and Monitoring

a. Routine Inspection of Structure/Area(s) Housing Collection

b. Routine Inspection of Objects in Storage and on Exhibit

c. Routine Inspection and Isolation of Incoming Objects

d. Pest Trapping Program

B. Documentation

C. Environmental Monitoring

D. Housekeeping

VI. Pest Identification and Action Thresholds

VII. Control Actions

A. Exclusion

B. Eliminating Food

C. Eliminating Moisture

D. Eliminating Harborage

E. Habitat Modification

VIII. Response and Mitigation Actions if Pests are Found

A. Responding to Infestations

B. Treatments for Infested Objects

a. Cleaning

b. Freezer Treatment

c. Anoxic Treatment

d. Fumigation/Pesticides

IX. Evaluating the IPM Plan

X. Actions Plans

The Housekeeping portion of the plan must address the following: monitoring and recording of light intensity levels, temperature, and relative humidity levels; monitoring the condition of museum objects; dusting; vacuuming; Integrated Pest Management monitoring; and application of protective waxes and prescriptive directives for cleaning specific classes of objects and unique or fragile items.

Contents of the Housekeeping Plan as outlined in Museum Handbook, Part I will include, at a minimum (the park acknowledges that there may be areas of overlap between the Housekeeping

Plan and the Integrated Pest Management Plan):

I. Title Page

II. Table of Contents

III. Narrative Section

A. Statement of Purpose

B. Locations for museum housekeeping

C. Housekeeping tasks to be performed

D. Appropriate techniques for accomplishing housekeeping tasks

E. Frequency of performing each task

F. Title and name of person(s) responsible for performing the tasks

G. Appropriate supplies and equipment required to perform housekeeping tasks

IV Reference File Sheets

A. Environmental concerns

B. Recommended equipment to monitor and control the environment

C. Supplies to monitor and control the environment

IV. Housekeeping Plan Task Sheets

V. Housekeeping Schedule

A. Daily

B. Weekly

C. Monthly

D. Quarterly

E. Semi-annually

F. Yearly

G. Cyclic

VI References

VII Appendices

VIII Author of Plan

Standards

The following published documents shall be considered the standards for which the Contractor will evaluate current pest management and housekeeping at the park sites and provide recommendations for improvements.

Government Furnished Property

The NPS documents are available for loan from the park to the Contractor upon the Contractor’s written request. The remaining documents are standard museum collections storage/management publications that are already available to the Contractor. Building maps will also be available by written request for loan to the Contractor from the NPS should they be required. Documents may be provided digitally.

Park Documents Available for Loan

• 1999 Park-wide Integrated Pest Management Plan (outdated)

• Museum Collection Emergency Operations Plan

• Emergency Action Plan

National Park Service Standards, Policies, and Documents

Techniques and recommendations within the Plan must adhere to the overall principles and best practices of Integrated Pest Management theory and museum collections preservation. Any treatments suggested for museum objects must meet the Code of Ethics and Standards of Practice of the American Institute for Conservation of Historic and Artistic Works. During the site visits, the Contractor will verbally identify and communicate serious preservation weaknesses to park museum collections staff. Communicating to the park staff instances where weaknesses could, in the Contractor’s judgment, result in imminent compromise or loss of park resources.

• NPS Museum Handbook, Part I, Chapters 5 and 7 available at http://www.nps.gov/museum/pbulications/handbook.html

• Director’s Orders (DO) available at https://npspolicy.nps.gov/DOrders.cfm o DO 24: Museum Collection Management o DO 28: Cultural Resources Management Guideline o DO 44: Personal Property Management Guideline o DO 50B: Occupational Safety and Health

• NPS Checklist for Preservation and Protection of Museum Collections, latest park checklist submitted to the National Catalog

Available at NATIONAL PARK SERVICE CHECKLIST FOR PRESERVATION

AND PROTECTION OF MUSEUM COLLECTIONS (nps.gov)

• NPS Management Policies (2006), Section 5, Cultural Resource Management

Available at http://www.nps.gov/policy/mp/policies.html

• Dept. of the Interior Policies: DM 411 “Managing Museum Property,” Chpts. 5-7

Available at https://www.doi.gov/museum/policy/DOI-Handbooks

• Dept. of the Interior, Secretary of the Interior Historic Preservation Standards and

Guidelines

Available at https://www.nps.gov/subjects/historicpreservation/standards.htm

Protection of Information

All information and documentation gathered or produced by the Contractor during this work will be held in strictest confidence and must be fully protected from access by unauthorized persons.

Any documentation furnished by the sites and retained by the Contractor during the work or thereafter must, at a minimum, be secured in a locked filing cabinet or safe. Prior to receiving any Government Property or Information, the Contractor shall provide a written plan to the museum collections staff and Contracting Officer detailing how they intend to secure any documentation furnished by the park. The Contracting Officer will have the prerogative and authority to specify when more stringent security must be provided for any documentation http://www.nps.gov/museum/pbulications/handbook.html https://npspolicy.nps.gov/DOrders.cfm https://home.nps.gov/museum/publications/MHI/App_F_2009_Checklist.pdf https://home.nps.gov/museum/publications/MHI/App_F_2009_Checklist.pdf http://www.nps.gov/policy/mp/policies.html https://www.doi.gov/museum/policy/DOI-Handbooks https://www.nps.gov/subjects/historicpreservation/standards.htm furnished to the Contractor. Documentation that cannot be secured to the Contracting Officer’s satisfaction will be furnished to the Contractor for on-site use only. Upon completion of the project, the Contractor must delete all digital files provided by the park to the Contractor in the course of the contract.

Notes and other information produced by the Contractor, including all versions and copies of the

Contractor’s reports, and any drawings that may be produced, shall be secured in a locked filing cabinet or safe, at a minimum. In the case of digital documents, the Contractor will utilize means of encryption and password that are mutually agreed upon by the Contractor and Contracting

Officer.

All documents and other work developed in the performance of this contract shall be and remain the sole property of the National Park Service/Government and NPS may use these materials in any other work without additional compensation to the Contractor. The Contractor agrees not to assert any rights and not to establish any claim under patent or copyright laws. The Contractor agrees to furnish and provide access to all retained materials on the request of the Contracting

Officer at the end of the project.

If the Government uses any of the above-mentioned materials for purposes other than those covered under this contract or other than for which it was provided, the Contractor shall not be held liable for any personal or property damage arising from such use.

Pre-Site Visit Preparation

• The contractor shall initiate a kick-off meeting with the NEPE Curator and Archivist at least 15 calendar days after the award is made, either by phone or in person, to discuss necessary topics and information including but not limited to:

▪ Scheduling and planning coordination for conducting site visits

▪ Potential Contractor need to perform any tasks after normal working hours of

Monday – Friday, 8AM to 4:30PM PST.

▪ Scheduling of necessary personnel to access and evaluate museum collections storage spaces.

▪ Communication of known hazardous or vulnerable objects in the museum collection;

other safety issues or concerns

On-Site Procedures

• The NEPE Curator and NEPE Archivist shall arrange for NPS escort and access to all spaces the contractor needs to view.

• In and out briefings at each site shall be presented to museum staff to discuss findings and corrective recommendations.

• The Contractor shall conduct a complete and thorough walk-through of museum collections storage spaces and identify and document all conditions affecting risk, both positive and negative, as deemed necessary.

Deliverables

1. The Contractor shall prepare and submit one written combined Integrated Pest

Management Plan and Housekeeping Plan for each park unit (3 reports, one each for

NEPE, BIHO, and WHMI), as detailed under the Scope of Work. The Plan shall be organized in a logical, easily comprehended manner.

a. Photographs shall be used to illustrate any adverse conditions noted as well as general facility conditions. Additional photographs will be provided to show each means of egress and any special or unusual conditions. These photos shall meet the following criteria:

▪ Photos provided in JPEG format.

▪ Image resolution will be 1440 x 960 or 960 x 1440.

▪ Digital image will be watermarked with the following information:

• FMSS ID #

• Date and time of photograph o 4 letter park Alpha code (NEPE, BIHO, or WHMI) and location within facility

b. Contractor shall submit one (1) digital copy of each draft Plan with supporting documentation, photographic evidence, and any accompanying drawings to the

NEPE Curator, NEPE Archivist, and Points of Contact for review. Clearly stamp or otherwise mark the Plan as DRAFT. The Plans will be reviewed within 30 days of receipt by park museum collections staff and returned with comments.

Contractor will be expected to incorporate each park comment into the Plan or provide an explanation why doing so will be inappropriate. One born digital copy of the second draft with comments incorporated will be sent to the NEPE Curator, NEPE Archivist, and Points of Contact for final review. Revised draft Plans may be required, if substantial revisions are necessary as a result of the review of the draft Plans.

c. Prepare the reports using Microsoft Word word-processing software or other word processing programs that are readily convertible to the Word format. Print the report on 8½ x 11 white paper (if applicable, 11” X 17” paper shall be fan-folded), single-spaced. Number pages. Use cover-stock for cover and back page.

Include the following elements:

• Project title

• Contract number

• Date submitted (e.g. April __,2021)

• Name and address including phone number of Contractor

2. Before receiving Government Property or Information, the Contractor shall provide a written plan detailing how this information will be secured.

Submit final Plans after final draft is approved by park Curator and Archivist and additional comments noted and incorporated into plans. Use the above specifications to submit final Plan with two (2) hard copies (one unbound and one wire bound) on archival bond, supporting documentation, photographic evidence, and any accompanying drawings according to the agreed upon schedule. Submit a copy of the Plan in digital format on a CD, DVD, or thumb drive, include digital copies of all supporting documentation, photographic evidence and drawings using file extensions that can be opened by NPS staff, including Microsoft Word and Adobe PDF.

Coordination and Scheduling

The Contractor is responsible for setting up a joint Kick-off meeting by contacting the

Contracting Officer (CO), Contracting Officer Representative (COR) and each Curator. The

Contractor is responsible for coordinating the onsite inspection dates with the CO. The Phase 1 site visits will occur within 30 days of the contract award and dates/times mutually agreed upon by the Contractor and NPS staff. The on-site inspection and discussions with staff will require, at minimum, two full days per park but may require more depending on the number of facilities being inspected.

A briefing by the Contractor, for the park Superintendent, Integrated Resources Program

Manager, and museum collections staff, will occur on the last day of the site visit. During the on-site inspections, the Contractor will be responsible for taking all photographs and measurements necessary to document their assessments and recommendations. Recommendations for hardware, systems and their location(s) should be accompanied by illustrations, diagrams or rough-scale drawings, as appropriate.

The Contractor will provide draft reports to the park Curator and Archivist within six (6) weeks of completion of the on-site inspections. Complete drafts will include all supporting documentation, photographs, illustrations and any accompanying drawings.

Schedule Contractor shall provide both reports during these phases.

The NPS will have 30 days to review the draft reports.

Work Element Completion Time After Award

Phase 1

Project kick-off meeting

Within 15 calendar days after contract award

On-site Park Visit Within 30 calendar days after contract award

Phase 2

Submission of first draft reports for all parks

Phase 3

Within 6 weeks of completion of the on-site inspections

Submission of second draft reports

Phase 4

Within 30 days of receiving comments on the draft reports

Submit final reports to park staff Within 30 days of receiving comments on second draft reports

Inspection and Acceptance

The Contracting Officer is the only person with the authority to act as agent of the Government under this contract. Only the Contracting Officer has the authority to:

• Direct or negotiate any changes in the Scope of Work;

• Modify or extend the period of performance;

• Change the delivery schedule; or

• Otherwise change any terms and conditions of this contract.

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and not withstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the

Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The Museum Services Program staff shall assist the Park Point of Contact and act as the COR on this project. The COR is empowered to inspect and evaluate all work of this contract for compliance with terms of this Scope of Work Statement.