Statement_of_Work.pdf

BUREAU OF INDIAN AFFAIRS– OFFICE OF JUSTICE SERVICES

District I - Fort Totten Agency - Corrections

Food Services

STATEMENT OF WORK

BACKGROUND

The Bureau of Indian Affairs (BIA), Office of Justice Services (OJS), Fort Totten Agency is responsible for operating a corrections facility and is required to provide food for inmates. The correctional facility is a Bureau of Indian Affairs adult correction facility located in Fort Totten, North Dakota. The facility incarcerates only adult inmates and is not equipped with a full kitchen or kitchen staff.

The Office of Justice Service Directorate of Operation is committed to providing nutritional and healthy food at OJS detention facilities that meet or exceed Tribal and national recognized standards in a safe and sanitary environment.

OBJECTIVE

The OJS, BIA, Fort Totten Correctional Facility is in need of food services, to include food preparation and delivery by the Contractor.

SCOPE OF WORK

The Contractor shall furnish three (3) nutritious meals per day, including special dietary requirements, to be delivered by the Contractor. The Contractor shall perform services in accordance with industry standards, including the most recent U.S. Food & Drug Administration Food Code.

The Contractor shall provide all personnel, equipment, supplies, facilities, supervision, and other items and non-personal services necessary to provide food services in accordance with this statement of work.

PERIOD OF PERFORMANCE

The period of performance is twelve (12) months, from October 25, 2022 to October 24, 2023, with the option to extend services up to six (6) additional months.

PLACE OF PERFORMANCE

OJS, BIA, Fort Totten Correction Facility, 105 2nd Avenue North, Fort Totten, North Dakota.

Normal hours of operation: The Contractor shall perform the services required under this contract during the hours of 8:00 a.m. to 5:00 p.m. Central Standard Time, Sunday through Saturday, including all Federal Holidays.

Recognized Holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If holiday falls on a Sunday, it is observed on Monday.

CONTRACTOR RESPONSIBILITIES

a. The Contractor shall prepare all meals in accordance with food service industry standards and package meals for transportation in proper containers to avoid food poisoning-natural borne pathogens. The Contractor shall provide breakfast, lunch, and dinner seven (7) days a week.

b. The Contractor shall ensure that all kitchen facilities, equipment, and operations are within acceptable and recognized food services industry standards governing the storage and preparation of meals.

https://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/ucm595139.htm

c. The Contractor shall provide for all food products and supplies in the preparation and presentation of meals. The Fort Totten Correction Facility will be responsible for providing the necessary utensils for inmate meal consumption.

d. The Contractor shall provide monthly invoices documenting the number of meals provided each month for breakfast, lunch, dinner, and a sack lunch, if necessary.

MEAL PREPARATION

a. The Fort Totten Correction Facility Supervisory Correctional Officer, or designee, will contact the Contractor and provide the number of meals needed by the following times:

1. Lunch - 9:00 AM, C.S.T.

2. Dinner– 1:00 PM, C.S.T.

3. Breakfast – 1:00 PM (for next day breakfast), C.S.T.

b. All meals shall be delivered to the facility by the following times:

1. Lunch - 11:00 AM, C.S.T.

2. Dinner – 4:30PM, C.S.T.

3. Breakfast – 4:30 PM (for next day breakfast), C.S.T.

c. Hot meals shall be no less than 135 degrees Fahrenheit and cold meals shall be no greater than 70 degrees Fahrenheit. These temperatures shall be maintained for no more than two hours from the time the meals are prepared to the time they are delivered. If meals are to be delivered beyond this two-hour threshold, they are to be properly stored in either a heated or cooled storage container to prevent health hazards.

d. Meal presentation shall be acceptable by normal industry standards.

e. The containers utilized for transportation shall be agreed upon by both the Fort Totten Correction Facility and the Contractor to ensure that no items can be utilized for means other than their intended purpose.

f. All meals shall meet the minimum calorie intake requirement established for an average size person.

g. The Fort Totten Correctional Facility is responsible for returning any and all containers and supplies belonging to the Contractor when the Contract expires or is terminated.

QUALITY CONTROL

The Contractor shall provide the Fort Totten Correction Facility a copy of the monthly menu. If changes are made, the Contractor shall provide a copy of the new menu. All menus are subject to review by a registered dietician. Menus are subject to change per dietician recommendations.

CORRESPONDENCE

Technical correspondence where technical issues relate to compliance with the requirements herein shall be addressed to the Point of Contact (POC) with an information copy to the Contracting Officer (CO).

All other correspondence which propose or otherwise involve waivers, deviations, or modifications to the requirements, terms, or conditions of the contract or this SOW shall be addressed to the CO with an information copy to the POC.

POINT OF CONTACTS:

Technical POC: Juanita Mount, Law Enforcement Specialist, (605) 226-7347, juanita.mount@bia.gov

Additional Contacts: Howard Wanna, Supervisory Correctional Officer in Fort Totten Agency; (701) 766-4049; howard.wanna@bia.gov mailto:juanita.mount@bia.gov mailto:leander.eckiwaudah@bia.gov