Statement of Work.docx

Statement of Work (SOW) U.S. Department of Commerce / NOAA / NWS Radar Operations Center Generator Preventative Maintenance & Repair

PR# 142082-26-0336

1.0 Project Scope and Objectives

1.1 Scope of Work

The Contractor shall provide emergency on-call services, repair, and preventative maintenance (PM) services for five (5) Generators at the Radar Operations Center (ROC) and Radar Compound.

1.2 Objectives

The Contractor shall provide all personnel, transportation, equipment, tools, supplies, materials, PM parts, and personal protective equipment (PPE) required to perform services. All work must be performed in accordance with Original Equipment Manufacturer (OEM) recommendations.

Preventive maintenance plans and inspection checklists shall be submitted in accourdance with Section 5.0 Deliverables. This plan must include a standardized multi-point inspection checklist for each asset type (HVAC, Generator, UPS, etc.) to ensure consistent service quality.

Work must be accomplished without disruption to daily government operations unless pre-planned and approved. The Contractor shall report only to the assigned Government Point of Contact (GCP), Contracting Officer (CO), or Task Manager (TM).

1.3 Place of Performance

The site of the work will be performed at:

Radar Operations Center, Norman, OK 73069

1200 Westheimer Drive (Building 375), 1313 Halley Circle (Building 600), 1424 Halley Ave (Building 366), 1167 Westheimer Drive (Radar Compound)

2.0 Equipment Inventory

The following equipment is covered under this Statement of Work:

3.0 Technical Requirements & Maintenance Schedule.

Service Level Checks – Semi-Annual Planned Maintenance

99-POINT INSPECTION – TO BE PERFORMED SEMI-ANNUALLY:

3.1 Engine Electrical (Starting System) –

· Batteries – Check battery water level, age, specific gravity & perform load test. Clean batteries externally including cables & posts.

· Alternator – Visually inspect alternator & alternator belt. Measure & record alternator DC voltage output.

· Glow Plugs – (where applicable) – Check for proper operation.

· Battery Charger – Visually inspect, measure & record DC voltage output.

· Starting Motor – Visually inspect, test for proper operation (Performed during engine start)

· Spark Plugs (where applicable) – Check spark plugs & spark plug wires condition & annotate recommendations for repair or replacement

· Distributor Cap – (where applicable) – Inspect. Annotate recommendations for repair or replacement.

3.2 Generators:

· Windings – Visually inspect windings.

· Bearings – Inspect for proper lubrication.

· Brushes/Diodes – Visually inspect for wear.

· Leads/Connections – Visually inspect for wear.

· Circuit Breaker – Test for proper operation.

· Mounts/Bolts – Visually inspect for wear and/or damage.

· Noise – Annotate operational noise indicators of mechanical malfunctions.

3.3 Safety Controls / Control Panel:

· Voltage – (where applicable) – Measure & record loaded & unloaded AC voltage

· Frequency (where applicable) – Measure & record loaded & unloaded Hertz frequency.

· Amperage (where applicable) – Measure & record loaded amperage.

· Auto Start/Stop – Check for proper operation. If allowed, check for automatic start.

· Shutdowns – Visually inspect for wiring deterioration. Verify proper operation of shutdowns.

· Pre-alarms – Verify proper annunciation of pre-alarms.

· Remote Annunciator – (where applicable)

3.4 Instrumentation:

· Oil Pressure Guage – Check for proper operation. Measure & record oil pressure PSI.

· Water Temperature Guage – Check for proper operation. Measure & record water temperature in degrees Fahrenheit.

· Ammeter – Check for proper operation. Measure & record amperage in DC amps.

· AC Electric Meters – Check for proper operation. Measure & record readings.

· Control Panel Wiring – Visually inspect for signs of wear & correct observed loose connections.

3.5 Air Induction & Exhaust:

· Precleaner – Visually inspect condition & clean when necessary.

· Air Filter – Inspect & Clean air filter. Recommend replacement when necessary. Note condition of filter housing.

· Intake – Visually inspect & note condition of intake piping & gaskets.

· Turbocharger – Visually inspect turbocharger for leaks, physical condition, & annotate auditory indicators of wear.

· Exhaust/Silencer – Visually inspect for leaks & proper operation including rain cap (where applicable). Annotate anomalies in exhaust smoke.

3.6 Lubrication System:

· Lubrication Oil – Check for proper oil level.

· Crankcase Breather – Clean breather (where applicable). Annotate condition & any excessive blow by.

· Governor – Check oil level.

· Tubes, Lines, Seals & Gaskets – Visually inspect for deterioration or indications of wear.

3.7 Cooling System:

· Radiator – Visually inspect radiator core condition, annotate indications of coolant leakage or core blockage. Check coolant level.

· Radiator Cap – Check for indications of wear.

· Coolant – Measure & record antifreeze freeze point & PH level.

· Hoses – Visually inspect hoses, clamps, gaskets & connections.

· Fan Assembly – Visually inspect fan, fan bearing, pulleys & belts for indications of wear. Measure belt tension for proper operation.

· Water Pump – Visually inspect for proper operation, leaks, or audible indications of wear.

· Jacket Water Heater – Inspect for proper operation, indication of wear on heater & associated hoses & clamps.

· Thermostat – Check for proper operation

3.8 Fuel System:

· Fuel Lines & Connections – Visually inspect for proper operation & indications of deterioration.

· Priming Pump (where applicable) – Verify proper operations & inspect for seal damage or deterioration.

· Fuel Filters – Visually inspect for damage, leaks & proper operation.

· Governor & Controls – Inspect controls & linkage for proper operation.

· Carburetor/Mixer – Visually inspect & verify proper operation.

· Day Tank/Fuel Call – Visually inspect for leaks & check for proper operations. Make note of water in fuel cell & level of fuel.

3.9 ATS:

· Wiring & Contacts – Visually inspect.

· Connections Temp. – Check temperature of connections with infrared temperature gun.

· Contractor Operations – If allowed, perform simulated power failure to test operation of contactor.

· Timers & Controls – Observe all time delays during simulated test.

99-POINT INSPECTION & ENGINE SERVICE – TO BE PERFORMED ANNUALLY

3.10 Engine Services Includes:

· Fuel System – Fuel filter & fuel/water separator filter replacement. Check for proper seal & operation.

· Lubricating System – Replace oil filters. Inspect all gaskets & seals. Remove existing lubricating oil & dispose. Fill with fresh engine oil. Oil sampling analyzed by independent laboratory.

· Generator – Lubricate bearings if applicable.

4.0 Repair & Replacement Requirements

4.1 Defective Parts:

All defective parts replaced by the Contractor become the property of the Contractor and shall be disposed of off-site in accordance with local and state regulations.

4.2 Quality of Replacement Parts/Components and Service Call Parts:

All parts and materials supplied by the Contractor shall be new OEM or OEM equivalent. No refurbished parts will be accepted.

4.3 Painting:

Painting shall be as approved by the POC. Galvanized coatings which are damaged during work under this contract shall be touched up by application of a high zinc-dust content paint. All waste paints and solvents must be disposed of off-site in accordance with local and state regulations.

4.4 Warranties and Guaranties:

Contractor shall provide a written one-year guarantee for all work (labor and materials) done under this contract as a repair or emergency repair.

5.0 Operational Requirements

5.1 Hours of Operation & Scheduling

· Standard Hours: 8:00 AM – 4:00 PM, Monday through Friday, excluding federal holidays. Advance notice of 24 hours must be provided to Michelle Collier (TM) for any regular service visit.

5.2 Emergency 24/7 On-Call Services

· Response Time: The Government will initiate service calls when the system is not functioning properly. Qualified personnel shall be available to provide service to the system. A telephone number where the service supervisor can be reached always shall be provided. Service personnel shall be at the site within three (3) hours after receiving a request for service.

5.3 Repairs Outside of PM Scope

No additional service or repairs outside the scope of scheduled PM shall be completed until approved by the Government POC or Contracting Officer.

· Under $2,500: Shall be approved by the government POC; paid via Government Purchase Card.

· Over $2,500: Requires a formal modification to the Purchase Order by the Contracting Officer.

· Pricing: Contractor will be compensated at the pre-determined hourly rate; materials shall not exceed published price listings.

5.4 Initial Repairs Assessment and Quote

· The contractor shall review the existing generator deficiencies identified and provide a repair quote for all currently known repairs requiring corrective action. The quote shall include:

· ONAN 50kW – Model DGHE-5564560 – Generator needs the following:

· Drain coolant, replace faulty block heater hoses, refill with new coolant, and verify there are no leaks

· Replace the generator air filter

· Replace the faulty Automatic Transfer Switch (ATS) display and verify proper operation of ATS main control board after installation.

6.0 Deliverables

1. Maintenance Schedule: Adherence to the schedule for each equipment piece.

2. Preventive Maintenance Plan & Checklists: Detailed plan and standardized inspection sheets (submitted with quote).

3. Monthly Reports: Written test and analysis reports for all work performed, including discrepancies and recommendations for correction. Reports are due within five (5) business days of work completion.

7.0 Contractor & Security Requirements

7.1 Qualifications

All work shall be performed in compliance with all federal, state and local laws. In addition, work shall meet equipment manufacturers and generally accepted industry standards of good workmanship. A certified technician having an Electrical Generating Systems Association (EGSA) Certificate. Use of a EGSA certified technician to perform the preventative maintenance action is a requirement of the SOW.

7.2 Security & Access

· Personnel is required to sign in and out with the Security Guard upon arrival to the ROC and obtain a visitor’s badge. The Guard is located at 1200 Westheimer Drive, Norman, OK.

· Personnel must present a REAL-ID compliant form of identification for entry. Approved forms of government-issued photo identification are:

· Passport

· Real-ID Driver’s License or ID

· Federal employee, military, or veteran identification card

· The C&A requirements of clause 73 do not apply and a Security Accreditation Package is not required.

8.0 Administrative Details

8.1 Period of Performance

The contract includes one (1) 12-month Base Year and four (4) 12-month Option Years.

· Base Year: August 01, 2026 – July 31, 2027

· Option Year 1: August 01, 2027 – July 31, 2028

· Option Year 2: August 01, 2028 – July 31, 2029

· Option Year 3: August 01, 2029 – July 31, 2030

· Option Year 4: August 01, 2030 – July 31, 2031

8.2 Points of Contact

· Task Manager (TM): Michelle Collier | michelle.collier@noaa.gov | 405-573-8821

· Government Contact Point (GCP): Erika Mays | Erika.mays@noaa.gov | 405-573-3300