Statement of Work.docx

Statement of Work GIMC Hazardous Chemical Waste Collection and Disposal Author: Deanna Barber, Occupational Health and Safety Specialist Background Gallup Indian Medical Center, in Gallup NM is looking to procure services to collect and dispose of Hazardous Chemical Waste. The contractor will dispose of chemical waste and batteries in accordance with applicable federal, state and local laws and regulations.

The types of chemical waste may include a variety of chemicals used in our medical centers laboratory including but not limited to xylene, formalin methanol with stain, waste oil, and variety of batteries that are nickel hydride, Lithium ion and lead acid.

Objectives The GIMC objective is to award a contract to collect, transport and dispose of chemicals and batteries in a responsible and safe manner, following all federal, state and local laws and regulations.

The contractor shall provide collection services beginning with the execution of the contract, and then bi-monthly thereafter. The award will be one base year and for four option years if exercised.

Hazardous Chemical Waste – The Environmental Protection Agency (EPA) defines hazardous waste as any chemical whose properties are corrosive, reactive, ignitable and toxic. Definition and reference Defining Hazardous Waste: Listed, Characteristic and Mixed Radiological Wastes | US EPA. EPA’s Resource Recovery Conservation and Recovery Act Summary of the Resource Conservation and Recovery Act | US EPA

Period of Performance The period of performance will be awarded as a base plus four option if exercised.

Base year: March 1, 2026, or date of award to March 1, 2027, or 12 months after date of award.

Option year 1: March 17, 2027 to March 16, 2028 Option year 2: March 17, 2028 to March 16, 2029 Option year 3: March 17, 2029 to March 16, 2030 Option year 4: March 17, 2030 to March 16, 2031 Scope

1. GIMC expects to have hazardous chemical waste collected and disposed of in accordance agreed upon monthly schedule. GIMC also expects to have services available for emergency type calls.

2. GIMC will identify site representatives as the department point of contact to be determined at the time of award.

3. GIMC will identify a Contracting Officer Representative (COR) to be determined at the time of award.

Task

1. The contractor will call the site representative to schedule a collection. The site representative will notify security personnel, open the gate on Government Circle and open the flammable cabinet to allow removal of hazardous chemicals.

2. The contractor is expected to be prepared to collect chemical waste in liquid form (approx. 95%), others may be boxes of dried chemicals or used chemical cleanup kits.

3. The contractor will prepare a manifest and present it to the site representative before departing the facility.

4. Basic chemical hazard instructional training as necessary, as applicable.

Delivery

1. The contractor will collaborate with GIMC to schedule collection upon award. Collection site location will be at Gallup Indian Medical Center, Government Circle, 516 East Nizhoni Boulevard, Gallup New Mexico.

2. The Contractor shall determine the minimum number of storage containers/drums required for collection and disposal with the COR or designee.

3. The drum/equipment must be maintained and kept in good condition, free from holes or other foreign matter.

4. If, GIMC determines that the condition of drum/equipment supplied by the Contractor constitutes a hazard to the health, safety or welfare of GIMC Employees, patients or the general community, the Contractor shall immediately upon notice remove such items from GIMC premises.

Government-Furnished Property GIMC provides a designated secure area to store hazardous chemical waste. The storage is a flammable safe storage area for chemicals. The batteries will be picked up outside building 2010, GIMC IT building. The storage area shall be accessible to the Contractor. The chemicals are stored in original containers, in either gallon jugs or 2.7 Litter jugs. Batteries are boxed and ready for pick up.

Contractor-Furnished property Contractor shall provide storage containers/drums that meet EPA, NM Department of Transportation (DOT), and State of New Mexico requirements for hazardous chemical and battery collection and disposal. This includes the required Resource Conservation and Recovery Act (RCRA) hazardous chemical waste collection containers with proper labeling and lab packaging items required for transportation disposal.

The contractor's facilities, vehicles, and equipment shall meet the requirements of the most current state and federal laws, including OSHA regulations for workers.

The government reserves the right to conduct inspections of the contractor's facilities.

Security Requirements The contractor will call the site representative, safety program at 505-722-1312 prior to arriving on site. The site representative will have the gate opened and allow access to the flammable cabinet. The site representative will also notify security personnel on site.

Place of Performance Gallup Indian Medical Center, Government Circle, 516 East Nizhoni Boulevard, Gallup New Mexico. The waste storage space is located inside the gate, and access to the flammable container can be made through Government Circle. Battery collection site is at building 2010 directly across the flammable cabinet.