Statement of Work.docx

30 MAR 2026

ANNISTON ARMY DEPOT

Project: Haas Maintenance and Repair STATEMENT OF WORK This statement of work is for preventive maintenance and repair of the following Haas Computer Numerical Controlled (CNC) machines, located at Anniston Army Depot (ANAD).

1. SCOPE - The contractor shall provide all, labor, materials, parts, and equipment necessary to performpreventative maintenance and emergency repairs on these Haas CNC machines unless otherwise stated in this statement of work.

2. APPLICABLE DOCUMENTS

Documents applicable to the statement of work are listed below. These documents are mandatory and the contractor is obligated to follow them. Supplements or amendments to these publications may be issued during the life of the contract, and shall be considered to be in full force and effective immediately upon receipt by the contractor.

29 Code of Federal Regulations (CFR) 1910 Occupational Safety and Health Administration (OSHA) Standard for General Industry

3. DUTY HOURS - Maintenance Services shall be performed during ANAD’s normal duty hours of operation, PRINCIPAL PERIOD OF MAINTENANCE (PPM): PPM shall consist of 8 hours on weekdays, Monday - Thursday, 0700 AM till 1530 PM, Fridays 0700 AM till 1530 PM alternating every other Friday ANAD is closed. No hours on Saturdays or Sundays, or Holidays.

4. REACTIVE MAINTENANCE SERVICE - The contractor shall provide reactive maintenance services through technical support via telephone or email, onsite certified maintenance technicians and replacement parts delivery. The contractor’s certified personnel shall arrive on site within forty-eight hours (two calendar days), after notification that onsite emergency repairs are required. The contractor shall coordinate planned arrival dates with the ANAD Contracting Officers Representative (COR). The technician shall notify the COR or ANAD Maintenance Point of Contract (POC) upon arrival at ANAD. The contractor shall provide a budgetary estimate for the proposed repairs based on the symptoms presented at the time the service to repair is requested. The contractor shall make every attempt to have the necessary repair parts needed to complete the repairs onsite upon arrival of the service technician. Repair parts that have to be identified through onsite diagnostic services shall be approved by the COR. If additional replacement parts are required to complete the repairs the technician shall provide a budgetary estimate for the components by part number, cost and delivery time. The COR and the Contracting Officer (KO) will authorize purchase or repair by the method most advantageous to the Government. The contractor’s certified technician shall continue to attempt to complete the emergency repairs necessary to make the Haas equipment operational. If the needed repair parts are unavailable or no further progress can be made the technician shall notify the COR or ANAD Maintenance POC. Any repair parts supplied but not required to complete the repair shall be returned by the contractor’s technician for full credit to the Government. The Contractor shall submit charges associated with emergency repairs including travel, labor, transportation, repair parts, mileage, etc., shall be invoiced to the Government on a cost reimbursable basis. All prices shall be consistent with the Contractor's published prices that are in effect at the time of services. Only new OEM repair parts or components, or certified replacements of equal quality, shall be used to repair the equipment. Any replacement part or parts shall be approved by the Contracting Officer, Anniston Army Depot prior to installation. All replaced parts shall become property of the Government, unless there is a rebate available from the contractor for such parts.

4.1 ESTIMATED CHARGES for REACTIVE MAINTENANCE SERVICE – The contractor shall provide a budgetary estimate as part of their quote for all reactive services to include emergency repairs. The reactive maintenance service rates and budgetary estimate will be defined for each contract year and will be based on the company’s current published commercial service rates charged to the public. The contractor shall also provide with their initial contract quote three invoices for commercial service where the same rates were applied for three commercial customers. The invoices shall show the current service rates charged as well as equipment parts sold that are comparable to the equipment owned by the Government.

4.2 Cost of Travel and Lodging: If travel, lodging and per diem expenses are not covered under a firm-fixed rate the contract shall submit a service report for each reactive maintenance service call visit that outlines the cost of travel, lodging and per diem for each service call visit. The charges submitted shall be in accordance with the authorized Government Per Diem Rates in effect at the time of the service.

4.3 Support Outside Normal Period of Support (SONPS):

On-call emergency maintenance support shall be made available to the Government outside the Normal Period of Support (NPS) (including Federal holidays and weekends) at a fixed hourly rate (or rates), as specified in this contract. The rates shall be consistent with the company’s current published commercial service rates charged to the public and current rates defined by the current contract for theservice provided during the defined contracted period of performance.

4.4 REPORT- At the end of each reactive maintenance service visit, the contractor shall provide the CORwith a written report within 10 days of visit. The written report shall contain the following.

a. Status of the machine upon arrival

b. Corrective Action Statement: Description of malfunction. Corrective action. Repair time. Replacement parts required. Cost of required repair parts and labor to complete the job.

5. Contractor’s Point of Contact: The Contractor shall provide the Contracting Officer with a point of contact and a telephone number for the Government to make any arrangements needed. Telephone recording devices and/or voicemail systems are acceptable. The Contracting Officer (KO) will supply the Contractor with the name and telephone number of his/her designated technical representative. The Contracting Officer’s Representative (COR) will be authorized to request maintenance support services.

6. WARRANTY OF PARTS/MATERIALS - The Contractor shall warrant all workmanship and parts in accordance with standard commercial practices.

7. REQUIREMENTS - The contractor’s certified personnel shall perform complete preventative maintenance on each Haas CNC machine once per calendar year in accordance with the machine classification. These services shall be accomplished within ANAD’s normal duty hours. The contractor shall coordinate planned arrival dates with ANAD COR. All preventive Maintenance (PM) shall be scheduled and accomplished in a period of six (6) week consecutives during Twelve (12) month calendar period.

8. ANNUAL PREVENTATIVE MAINTENANCE- The contractor’s certified technician shall perform preventive maintenance in accordance with the Statement of Work and all major maintenance checks recommended by Haas Automation, Inc. as well as backup machine parameters and apply software updates. The following shall also be accomplished during the specific preventative maintenance (PM) visit."

8.1 MECHANICAL SYSTEM- The contractor shall perform the following, at a minimum, preventative maintenance tasks:

Check to ensure machine is level. Level machine if required. Verify spindle squareness with axes.

Check gear shift operation.

Check spindle lubrication and Spindle air blast. Check spindle orientation alignment.

Check shot pin operation. Change gearbox oil.

Check backlash in X, Y, and Z-axis. Inspect drive belts.

Inspect and adjust tool changer system. Inspect spindle taper condition.

Inspect way cover wipers. Check draw bar height.

Inspect rigid tap encoder operation. Check tool change operation.

Clean/lubricate tool changer. Inspect counterbalance system. Inspect lines, hoses, and cables.

8.1.1 During the PM or Performance Assessment – The contractor shall attempt to correct all deficiencies or tolerance issues and related conditions on the machine that can be corrected through adjustment via control parameters or mechanical adjustment of the machine. If the condition cannot be corrected through these means the technician will note the condition and make a recommendation for the repairs need along with a budgetary estimate of time and replacement parts required to complete the reactive repair.

8.2 WAY LUBRICATION SYSTEM- The contractor shall perform the following, at a minimum, preventative maintenance tasks:

Clean filters.

Inspect lines and fittings. Check operation.

Verify way lubrication and pump operation. Inspect each axis ways for indications of wear.

The Government will provide containers for the collection and disposal of all used way lubricants to be removed from Government owned Haas equipment. The COR or ANAD Maintenance POC will be notified to coordinate the removal of any coolant, oils and fluids. The Government will be responsible for the disposal of any used fluids generated from the Preventive Maintenance of the Haas Equipment.

8.3 COOLANT SYSTEM- The contractor shall, at a minimum, remove/check pump and motor.

The Government will provide containers for the collection and disposal of all used coolant to be removed from Government owned Haas equipment. The COR or ANAD Maintenance POC will be notified to coordinate the removal of any coolant, oils and fluids. The Government will be responsible for the disposal of any used fluids generated from the Preventive Maintenance of the Haas Equipment.

8.4 AIR SYSTEM- The contractor shall perform the following, at a minimum, preventative maintenance tasks:

Replace filters.

Check pressure/adjust regulator. Inspect system for leaks.

8.5 ELECTRICAL SYSTEM- The contractor shall perform the following, at a minimum, preventative maintenance tasks:

Check voltages.

Inspect connections/terminals.

Replace tool change relays. Inspect grounds.

Check limit switches/safety locks.

Clean electrical motor brushes for dust build up where applicable from electrical brushes.

8.6 BALL BAR CALIBRATION- The contractor shall at a minimum, test circularity and verify the position accuracy.

8.6.1 The contractor shall, at a minimum, verify the turret/spindle and tailstock alignment. If the turret/spindle and tailstock alignment is out of tolerance the alignment shall be corrected. The service report shall indicate the before and after.

8.7 Vibration Analyzer Test- The contractor shall, at a minimum, perform vibration analysis to verify machine vibration against established criteria.

8.8 TRAINING - During the PM Service the contractor shall be available to answer any questions regarding the operation, maintenance, or cutting of the machine.

9. REPORT- At the end of each preventative maintenance visit, the contractor shall provide the COR with-a written report within 10 days of visit. The written report shall contain the following.

a. General Condition of machine.

b. Status of the machine.

c. Corrective Action Statement: Status of system and description of malfunction. Location of system. Estimated repair time. Estimated time for parts to be received. Cost of required repair parts and labor to complete the job.

d. Ball Bar Test: A copy of the ball bar test results shall be included with the service report with a narrative prepared by the technician outlining the results/findings of the test.

e. Vibration Analysis: A copy of the results of the vibration analysis shall be included with the service report with a narrative prepared by the technician outlining the results/findings of the test.

10. Cost of Travel and Lodging: If travel, lodging and per diem expenses are not covered under a firm-fixed rate the contractor shall submit a service report for each preventive maintenance service call visit that outlines the cost of travel, lodging and per diem for each service call visit. The charges submitted shall be in accordance with the authorized Government Per Diem Rates in effect at the time of the service.

11. Scope Changes: The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

12. Surveillance/Communication: All technical surveillance of onsite repair services will be performed by the COR. After correction of each malfunction, the Contractor shall notify the COR named in this contract. Communication of all technical matters pertaining to this contract shall be in writing directly between the contractor and the KO, Anniston Army Depot, ATTN: ACC-ANAD, 7 Frankford Avenue, Building 35, Anniston, AL 36201-4199.

13. Inspection - Anniston Army Depot maintenance personnel will monitor the contractor’s performance by physical inspection, review of reports/documents.

14. Government Furnished Materials: The Government will provide materials to be defined as coolant, oils and lubricants for Haas equipment on an as needed basis.

14.1 The contractor shall provide a list thirty (30) days in advance of any services that will require fluids such as oils and lubricants, etc. The contractor shall provide the name brand and one substitute for each material request. The contractor shall provide in detail the quantity of each material and the intended machine where it will be used. The contractor shall provide this information requested for materials along with the initial contract bid proposal and upon the Governments request anytime during the period of performance. The contractor shall notify the Government thirty (30) days in advance of any changes to the material list.

14.2 The contractor shall provide a quote for materials defined as oils and lubricants for Haas equipment to the Government upon request as needed to repair and maintain the Government owned Haas Equipment.

15. Hazardous Waste: The Government will provide containers for the collection and disposal of all waste to be removed from Government owned Haas equipment. The COR or ANAD Maintenance POC will be notified to coordinate the removal of any coolant, oils and fluids. The contractor shall make every effort to prevent spills.

15.1 Hazardous Waste Disposal: The Government will be responsible for the disposal of any used fluids generated from the Preventive Maintenance or repair of the Government Owned Haas Equipment.

16. Facility Access - The contractor shall upon notification of contract award complete the Request for Visitor Access Form 380-2. The contractor shall maintain as a minimum three (3) certified technicians cleared for access to ANAD at all times during the performance period of the contact. The Contractor’s Personnel shall complete any and all forms and training required for access to Anniston Army Depot thatis deemed necessary during the contract period of performance.

17. Access and General Protection/Security Policy and Procedures:

17.1 The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In additionto the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

17.2 Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

17.3 Contractor shall acquire and need to return all issued U.S. Government installation badges, and/or access passes.

17.4 Contractor shall adhere to environmental regulations and practices in relation to Generation of Hazardous Waste, Prevention of Spills, Pollution Prevention/ Hazardous Waste Minimization.

17.5 Hours of Operation:

18.0 Shipping Address – The Ship to Address for deliveries less than 70 pounds is as follows:

Anniston Army Depot, 7 Frankford Avenue, Anniston, Alabama 36201-4199 Building 140 Attention: Blake Greenwood (520) 669-6721 All others: Anniston Army Depot, 7 Frankford Avenue, Anniston, Alabama 36201-4199 Building 140, Contract Number, Attention: Blake Greenwood (520) 669-6721