Statement of Work.docx

PWS SOW for MATHC Signage PWS Page 2 of 15

Indian Health Service

Mid-Atlantic Tribal Health Center

MATHC Sign

Performance Work Statement for the MATHC Road and Building Exterior Sign

10/09/2025

Document Revision History

Performance Work Statement (PWS) for the MATHC Sign Statement of Work Mid- Atlantic Tribal Health Center Signage

The mission of the Mid- Atlantic Tribal Health Center (MATHC) is to raise the physical, mental, and spiritual health of the Native American population that lives in the geographic area. The mission is implemented by developing Direct Care Services and administering the Purchased/Referred Care (PRC) program.

This action will provide the MATHC, who is moving to direct care services, a road and building sign to identify the clinic.

1.2 Objective

The requirement is to contract with a vendor who can plan, design, and install the signage described within the contract according to the primary objectives for Mid-Atlantic Tribal Health Center.

1.3 Scope of Work

The Mid-Atlantic Tribal Health Center is a two-story clinic with over 25,000 square feet of office and treatment space. The clinic is in need of an aesthetically pleasing road sign and building signs for the clinic.

1.4 Background

The clinic’s ground was ceremoniously broken November, 2022. Once the construction began, the clinic was erected and occupancy was awarded March, 2025. Since then, a skeleton staff has been working in the clinic preparing to provide direct care to the Indigenous People in the area.

As this clinic is and will be providing full family care medical and dental services. The location of the clinic is easily missed on the busy roadway. A sign is much needed on the roadway as well as the clinic for identification purposes.

1.5 Type of Contract Contemplated

The service unit is seeking a firm fixed price agreement that will encompass planning, design, and installation of a road sign and building sign.

1.6 Period of Performance

The expected Period of Performance is for the entire project to be completed within 150 days of award.

2.1.1.1 The contractor is encouraged to visit the site to help determine what would work best with the spacing of the drive to the main road.

2.1.1.4 It is the contractor’s responsibility to verify and confirm all measurements prior to starting any work. After award of contract The Contractor is permitted to schedule a site visit to confirm dimensions and develop deployment and installation plan. The site visit will be coordinated with the COR five at least five business prior to visit.

2.1.1.5 The contractor is encouraged to perform a site visit prior to placing a bid. This should be scheduled with the COR prior to visit.

2.2.1.1 The service unit wishes to install dimensional lettering on the east facing exterior wall. The contractor shall design and install this lettering. The lettering should be at least 12”-15” tall. The contractor is encouraged to plan a site visit for the sign design. Other than dimensional lettering for building signage will be taken into consideration.

2.4 Inspection

2.4.1. Installation is subject to inspection by the contracting officer (CO), COR or his/her authorized representative(s), who may require the Contractor to correct any defect(s) or workmanship without cost to the Mid-Atlantic Tribal Health Center.

2.4.2 On a daily, the area must be cleaned of any debris, tools, or trash of any kind.

2.4.3 The Contractor will not invoice the MATHC for supplemental services unless a signed Changed Order by the COR has been received and until all the work described in the Changed Order has been completed to the satisfaction of the contracting officer. The MATHC will incur no obligation for work that is not authorized in advance with a signed Change Order and/or contract modification.

3.0 Ability to Perform

4.0 Materials, Equipment, and Supplies

5.0 Standards/ Delivery Terms:

Installation, testing and acceptance of this contract must be complete by 150 days from award of contract. The Contractor shall provide a preliminary schedule within 14 days of award with a final schedule required 30 days after preliminary schedule acceptance.

The contractor must meet or exceed all requirements included in the statement of work.

6.0 Warranty Requirements Comment by Carr, Paul A (IHS/NAS/AO): FAR Clause for warranty

52.246-21 Warranty of Construction. | Acquisition.GOV All contractor provided products must have a minimum 12-month warranty included with the Firm Fixed Price which provides for the repair ofThe Contractor shall provide warranty for all work and equipment that was provided under the scope of work. This 12-month warranty will start after the site acceptance is complete. In accordance to FAR 52.246-21 Warranty of Construction of the terms and conditions of this requirement

7.0 Data

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

7.0 Invoice Submission and Payment

Invoices will be approved based on the completion of 100% of the required services in the task order on a monthly basis.

Invoices shall be submitted through IPP, a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis. The use of IPP shall take precedence over previously established invoicing procedures in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Request, The IPP website address is: https://www.ipp.gov. If you require assistance registering or require IPP account access, please contact the IPP helpdesk at (866) 973-313 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

Failure to include the required may delay payment.

Notice to contractors:

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

Pictures South facing exterior wall

Clinic Front

East Facing Exterior Wall

North Facing Road Entrance

Source Selection Information—See FAR 2.101 and 3.104 [This footer applies during internal development of the PWS. Remove the footer when officially releasing the PWS to vendors as a draft for comment or in the formal solicitation] Source Selection Information—See FAR 2.101 and 3.104 Developed by Virtual Acquisition Office™ for federal government use and customization.

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