Statement of Work.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD BASE PORTSMOUTH

FACILITY ENGINEERING DIVISION

SPECIFICATIONS

FOR

ENERGY RECOVERY IN AHUS

U.S. COAST GUARD BASE

PORTSMOUTH

4000 COAST GUARD BLVD

PORTSMOUTH, VA 23703-2199

August 2024

TABLE OF CONTENTS

GENERAL REQUIREMENTS

TABLE OF CONTENTS (cont.)

GENERAL REQUIREMENTS (cont.)

HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

DIVISION 1

SECTION 01 11 00

SCOPE OF WORK

1. WORK SUMMARY: Project scope consists of installation of an energy recovery system in AHU-1 and AHU-2 located on the first and second floors of the UPH Building in Base Portsmouth (Portsmouth, VA). Energy recovery system shall be Wrap-Around Heat Pipes installed around the cooling coil within the AHUs. Major items of work shall include the following:

1.1 BASE WORK:

1.1.1 Assess the AHUs and take required measurements to appropriately size the Wrap-Around Heat Pipes. Install Wrap-Around Heat Pipes in AHUs. Wrap-Around Heat Pipes shall be four-row coil wrap around and include coated fins, stainless-steel casing, and a drain pan.

1.2 Work associated with these items are described in the following specification sections and/or are shown on the contract drawings. Incidental work items not listed above and necessary for completing the project shall be included.

2. CONTRACT DOCUMENTS: Drawings and the accompanying specifications are the property of the Government and comprise legal documentation that pertains exclusively to this project. Drawings will be made available in a format determined by the solicitation method. CEU Cleveland will not provide hard copies of drawings.

CEUC Equipment Enrollment Form.xlsx

SECTION 01 11 16

WORK BY OTHERS

1. WORK NOT INCLUDED IN THE CONTRACT: Non-contractor personnel will accomplish the following work items necessary for completion of the project. However, the contractor must coordinate accomplishment of these work items with the appropriate parties noted below in accordance with Section 01 14 16, “Coordination”.

1.1 Work by Coast Guard Personnel: Coast Guard personnel (or other parties acting on the behalf of the Coast Guard) will install and connect communications/security and electronic equipment/radios/telephone and antennas, and pull wiring for these systems.

1.2 Work by Utility Companies: No work identified.

1.3 Work by other Contractors or Service Companies: No work identified.

SECTION 01 14 00

CONTRACTOR WORK HOURS

RAPIDGate Program Enrollment Information

1. Enroll your company by calling 1-877-RAPIDGate (1-877-727-4342)

To enroll your company in the RAPIDGate Program, please go to the following web address to fill out the enrolment forms, https://eform.rapidgate.com/ . On the enrollment forms you will need to provide your USCG Base Portsmouth Sponsor Contracting Officer Representative (COR) point of contact, including a name, phone number, and e-mail address. If unknown, please input Mr. Nathan Chappell at 757-483-8792, Nathan.c.Chappell@uscg.mil. USCG Base Portsmouth must authorize your request to participate in the RAPIDGate Program. The minimum elapsed time from company enrollment to an employee receiving his or her RAPIDGate Credential is approximately two weeks. If you would like additional information please call Eid Passport at 1-877- RAPIDGate (1-877-727-4341). A customer service representative will give you all the necessary information regarding the RAPIDGate Program.

If your company is already enrolled in the RAPIDGate Program at another installation, it may request access for its employees at this installation by calling 1-877-RAPIDGate (1-877-727-4341). Once your company is approved by USCG Base Portsmouth, your employee who already holds a RAPIDGate Credential may be able to use the same credentials at the additional installation.

2. Employees register at onsite registration stations.

Once your company has been approved for the enrollment and paid the enrollment fee your company will receive an email with you company’s RAPIDGate Company Code. Instruct your employees who need access to USCG Base Portsmouth to register at the self-service registration station located at USCG Base Portsmouth. Each employee should be ready to provide your company’s RAPIDGate company code, his or her address, phone number, date of birth, and Social Security Number. The registration station will capture the employee’s photograph for credentialing and fingerprints for identity verification.

Assisted registration at your company’s location may be available if you have 50 or more employees to register. Call 1-877-RAPIDGate (1-877-727-4341) for details.

3. The RAPIDGate Program performs background screening and credentialing.

Once your company has approved each employee for participation and paid the registration fee, the RAPIDGate Program performs identity authorization and background screening. Your company will be notified when qualified employees may pick up their personalized RAPIDGate Credentials at the USCG Base Portsmouth Pass and ID. Each employee must show proof of identity by presenting one form of identification from List A, or two forms of identification from list B (next page) to retrieve their credentials.

After activating their RAPIDGate Credentials, employees present their credentials to request entry to USCG Base Portsmouth, and must wear and display the credentials at all times while on the installation. Questions about the USCG Base Portsmouth RAPIDGate Program should be addressed to info@rapidgate.com with the subject line RE: RAPIDGate Program.

Forms of acceptable identification for picking up your credentials:

List A – one needed

· U.S. Passport (unexpired)

· Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

· Unexpired foreign passport, with I551 stamp or attached form I-94 indicating unexpired employment authorization

· Unexpired employment authorization document that contains a photograph (Form I-766, I-688, I-688A, or I668B)

List B – two needed

· Driver’s License or ID card issued by a state

· ID card issued by federal, state, or local government agencies or entities

· School ID card with a photograph

· Voter’s registration card

· U.S. Military or draft record

· Military dependent’s ID card

· U.S. Coast Guard Merchant Mariner Card

· Native American Tribal Document

· Drivers License issued by a Canadian government authority

· U.S. Social Security card issued by the Social Security Administration

· Certificate of Birth Abroad issued by the Department of State (Form FS-545 or DS 1350)

· Original or certified copy of a birth certificate issued by a state, country, municipal authority or outlying possession of the Unites States bearing an official seal.

· U.S. Citizen ID Card (Form I-197)

· ID Card for use of resident citizen in the United States (Form I-179)

· Unexpired employment authorization document issued by DHS (other than those listed in list A)

SECTION 01 14 13

PRE-BID SITE VISITS

1. GENERAL: Bidders are responsible for visiting the site to field verify existing conditions and determine actual dimensions and the nature of the work required. Failure to visit the site does not relinquish the bidder from determining the extent and scope of the work required and estimating the difficulty and cost to complete the project. Requests for equitable adjustments, in either time or money, arising from failing to field verify site conditions may be denied. Provisions regarding the site visit requirements are outlined in FAR Clause 52.236-3 “Site Investigation and Conditions Affecting the Work”.

2. SITE VISIT: Arrange pre-bid site visits to verify existing conditions with the Facilities Engineering Representative, Nathan Chappell, U.S. Coast Guard Base Portsmouth at (757) 483-8792 or (804) 384-8066 email: nathan.c.chappell@uscg.mil.

SECTION 01 14 14

PRE-CONSTRUCTION SITE CONDITIONS

SECTION 01 14 16

COORDINATION

1. INTERFERENCE WITH COAST GUARD OPERATIONS: Accomplish work in a manner that causes minimal impact on normal operations. The Contractor shall notify the Contracting Officer’s Representative at least five working days in advance of any planned outages of water, electrical, telephone, or sanitary facilities. Notify the Contracting Officer’s Representative at least one week prior to beginning construction.

2. MILITARY STATION REGULATIONS:

2.1 The Contractor, his employees, and subcontractors shall become familiar with and obey all station regulations. All personnel employed on the project shall keep within the limits of the work and avenues of ingress and egress and shall not enter any other areas outside of the site of the work unless required to do so in the performance of their duties. The Contractor's equipment shall be conspicuously marked for identification.

2.2 There shall be NO SMOKING in any Coast Guard building.

2.3 Storage Areas: The Contracting Officer’s Representative will determine exact location and boundaries of staging areas. Under no circumstances shall materials be stored in areas that will interfere with aircraft operations.

2.4 Storm Protection: If a high wind warning or higher is issued, take precautions to minimize any danger to persons and protect the work and nearby Government property. Precautions shall include, but not be limited to, temporary construction fences, barriers, closings, removing loose materials, tools and equipment, etc. from exposed locations. Remove and secure scaffolding and temporary work. Close openings in the work area if storms of lessor intensity are imminent.

SECTION 01 14 19

FIELD ADJUSTMENTS

1. The Contracting Officer’s Representative may authorize field adjustments. Field adjustments are those alterations that do not affect time, price, or intent of the contract documents. All field adjustments shall be documented in the Daily Reports and on the As-Built Drawings.

SECTION 01 18 14

BUILDING PERMITS

1. NO BUILDING PERMITS from state or local governments are required for work performed on federal property. Courtesy permits may be obtained at the Contractor's option. No payment will be made to the Contractor for any permit cost. Design changes to obtain courtesy permits, even at no cost, will not be allowed without written approval of the Contracting Officer.

SECTION 01 18 17

ENVIRONMENTAL PERMITS

1. Unless directed by other sections of this specification, the Contractor will not be responsible for obtaining environmental permits.

SECTION 01 26 13

REQUESTS FOR INFORMATION

1. SUMMARY:

A. Section Includes: Administrative requirements for requests for information.

2. DEFINITIONS:

1. Improperly prepared RFIs will not be processed by the Contracting Officer, but will be returned unprocessed.

3. CONTRACTOR’S REQUESTS FOR INFORMATION:

1. RFIs from subcontractors or material suppliers shall be submitted through, reviewed by, and signed by the Prime Contractor prior to submitting to the Contracting Officer.

2. The Contracting Officer will neither act on nor respond to RFIs received directly from subcontractors or suppliers.

4. To request different methods of performing work than those drawn and specified.

4. CONTRACTING OFFICER’S RESPONSE TO RFIs:

a. Unprocessed RFIs will be returned with a stamp or notation: Not Reviewed.

3. Answers to properly prepared RFIs may be made directly upon the RFI form with supplementary instructions as necessary.

SECTION 01 31 19

PROJECT MEETINGS

1. LOCATION: Project meetings will be conducted either on-site or with a conference call or Internet Video Conference Service. The following meetings may be held:

1.1 Pre-Construction Conference: After award of a contract, the Coast Guard will arrange a conference with the contractor, and necessary Coast Guard personnel. The purpose of this conference is to orient the Contractor to Government procedures for wage rates, contractual and administrative matters, and to discuss specific issues regarding actual construction.

1.2 Progress and Technical Review Meetings: These re-occurring meetings, to be determined by the COR, generally take place at the project site. Either party may request a meeting to review the progress of the project and/or review or clarify the technical requirements of the specifications.

SECTION 01 32 16

CONSTRUCTION SCHEDULE, SCHEDULE OF VALUES,

AND PROGRESS SCHEDULE

1. All major categories of work to be performed within the required contract completion date broken out in sufficient detail to track progress throughout the life of the contract. Major work categories should include but are not limited to mobilization, carpentry, plumbing, mechanical, electrical, roofing, concrete, site work, and demobilization. In addition to construction activities, procurement times for critical items, submittal turnaround time, mobilization, final inspection, punchlist work, and demobilization shall be shown on the schedule.

2. The duration of each work category.

3. Any concurrent work categories.

b. Schedule of Values-This schedule shall be prepared as a detailed cost breakdown of the contract price and be submitted with the Construction Schedule. This schedule shall include but not be limited to costs of materials, equipment, and labor for all major work categories shown on the Construction Schedule. The Contractor shall adhere to the following guidelines when developing the Schedule of Values.

1. Format - The line items in the Schedule of Values shall be the same as that of the Construction Schedule.

2. Bonds - Bonding costs will only be paid in a lump sum if they are broken out separately and included with the schedule of values. The Contractor shall provide evidence that he has furnished full payment to the surety.

3. Materials - To request progress payments for materials delivered to the construction or fabrication site, the particular category of work associated with the materials must be broken down into separate material and labor costs.

1. Modifications - If modifications are made to the contract, the work added shall be tracked separately from the original Construction Schedule and shall maintain its individuality on the Progress Schedule throughout the life of the contract. Progress Payment requests shall not lump modification costs into the original contract price.

SECTION 01 32 26

CONSTRUCTION DAILY REPORTS

1. GENERAL: The Contractor shall complete a Daily Report for each and every day after mobilization. The importance of an accurate, fully detailed Daily Report, promptly delivered to the designated On-Site Representative cannot be overemphasized. The report shall provide an accurate cumulative summary of the history and performance of the work. The Daily Report shall document weather; work hours; work in-place; inspections and tests conducted, and their results; dimensional checks; equipment and material checks; data on workers by classification; the mobilization and demobilization of construction equipment; materials delivered to the site; and any other pertinent noteworthy event; e.g., personnel injury, site visit by Coast Guard personnel, etc.

2. RESPONSIBILITY: The Daily Reports play an important role in settling disputes and claims for both parties. For this reason the On-Site Representative and the Contractor's Superintendent, together, shall review the report to ensure its completeness and accuracy. Each day's report shall be submitted to the On-Site Representative no later than 10:00 a.m. the following morning. The maximum allowable retainage will be enforced for late, sporadic or non-submission of Daily Reports. In the absence of an On-Site Representative the Contractor shall mail the Daily Reports directly to the Contracting Officer every Friday. Should the Daily Report indicate an accident, environmental issue, OSHA violation or any crisis the On-Site Representative deems important, the Report should be immediately forwarded to the Contracting Officer.

3. DESIGNATED ON-SITE REPRESENTATIVE RESPONSIBILITY: After a Notice to Proceed for site work has been issued the On-Site Representative shall complete a Daily Report for each day until the Contractor mobilizes. After the Contractor is at the site, the On-Site Representative shall ensure that the Contractor completes the Daily Report in accordance with Paragraphs 1 and 2 above. Any items of dispute or other notes the On-Site Representative feels appropriate shall be added to the Daily Report. The On-Site Representative is also responsible for informing the COR when the contractor fails to submit daily reports.

SECTION 01 33 00

SUBMITTAL PROCEDURES

1. GENERAL: The Contractor shall submit to the Contracting Officer all submittals required by this specification and/or itemized on the "List of Submittals" found at the end of this division.

2. REQUEST: A "CONTRACT ITEM ACCEPTANCE REQUEST" shall accompany all submittals. All items shall be individually listed and clearly identified, referencing the applicable Section and Paragraph. A copy of this form is located at the end of this division and may be reproduced as needed.

2.1 Up to eight (8) items may be listed on an individual acceptance request. Number each Contract Item Acceptance Request consecutively (Submittals # 1, 2, etc.) and re-submittals with letters (Submittal #1A is the first re-submittal of Submittal #1).

2.2 Submittals shall be forwarded to the Contracting Officer. The contractor shall allow 14 calendar days, excluding mailing time, for the review process in the Construction Schedule and all project planning. In instances where submittal review must be expedited, the Contractor may annotate the Contract Item Acceptance Request as "Urgent" for prompt return. The Coast Guard will make every effort to accelerate the review of each urgent submittal; however, the Contractor should not anticipate a reduced time schedule and shall plan project progress accordingly.

3. DEVIATIONS

3.1 Deviation from specification:

3.1.1 The Contracting Officer will consider requests for deviations/substitutions only if submitted within fifteen (15) calendar days after award.

3.1.2 Deviations may be considered when a product becomes unavailable through no fault of the Contractor.

3.1.3 The Contractor shall document each request with complete data substantiating compliance of proposed deviation with the Contract documents. Request for deviation shall not be submitted on a Request for Information (RFI) form.

3.1.4 A request constitutes a representation that the Contractor:

3.1.4.1 Has investigated proposed product and determined that it meets or exceeds quality level of specified product.

3.1.4.2 Will provide the same warranty for deviation as for specified product.

3.1.4.3 Will coordinate installation and make changes to other work which may be required for the work to be completed at no additional cost to the Government.

3.1.4.4 Waives claims for additional costs or time extension which may subsequently become apparent.

3.1.4.5 Will reimburse the Government for review or redesign services associated with re-approval by the Contracting Officer.

3.1.5 If the deviation has a lesser value than the product originally specified, the Contractor shall provide a credit to the Government.

3.1.6 Deviations will not be considered when they are indicated or implied on Shop Drawings or Product Data submittals, without a separate written request, or when acceptance will require revisions to the Contract documents.

3.2 Deviation submittal procedures:

3.2.1 The Contractor shall mark the “Deviation” block on the Contract Item Acceptance Request (CIAR) form and provide the information stated in Paragraph 3.1.

3.2.2 The Contractor shall submit shop drawings, product data, and certified test results attesting to proposed product equivalence. Burden of proof is on the Contractor.

3.2.3 The Contracting Officer will then review the “deviation” request and either accept or reject the deviation. The Contracting Officer’s acceptance of the deviation signifies that the Contractor has provided the information required in Paragraph 3.1. If a credit is due the government, the Contracting Officer will notify the Contract Specialist and the deviation will be processed utilizing the Change Request procedures for a modification to the contract/task order.

3.2.4 The Contracting Officer will notify the Contractor of acceptance/rejection of the deviation via an accepted or rejected CIAR. The Contracting Officer will notify the Contractor, in writing, if a modification to the contract is required.

3.2.5 If a request for deviation is received without the documentation stated above, the Contracting Officer will return the submittal to the contractor for the required information.

4. ACCEPTANCE: Submittals will be stamped "Accepted," "Accepted with Comments," or "Resubmit". Acceptance, Acceptance with comments or Resubmit for each item will be indicated on the Contract Item Acceptance Request form and one copy returned to the Contractor.

4.1 Prompt re-submittal of items is required. The Contractor shall furnish a new Contract Item Acceptance Request numbered in accordance with the requirements of paragraph 2.1.

5. DEFECTIVE WORK: Acceptance of Submittals does not restrict the Government's right to reject departures from contract requirements, use of damaged or improperly installed items/materials, or latent defects, nor does it prejudice the Government's rights of rejecting any work found defective at Final Inspection and Acceptance.

5.1 Work started or completed prior to submittal acceptance is solely at Contractor's risk and may jeopardize contract performance.

SECTION 01 35 29

SAFETY PROGRAM

1. GENERAL: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. (see Section 01 56 00, “Lights, Signs & Barricades”) as well as complying with the requirements of all applicable Federal, State and Local safety laws, rules and regulations.

SECTION 01 51 00

TEMPORARY UTILITIES

1. GENERAL: All temporary utility connections shall be compatible with existing materials and equipment to provide safe and efficient installation, operation and removal.

2. ELECTRICITY AND WATER: Electrical power and water are available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded or compromised. The Contractor is responsible for installing and removing all connections to existing systems and shall ensure work and materials are in accordance with local codes. The use of the electricity shall be limited to tools that can be operated on 60 Hertz, single phase, 20 ampere, 120-volt circuits.

3. TELEPHONE: Telephone services will not be available for use by the Contractor.

4. WATER HOOKUP: All connections to the water system shall be equipped with back flow protection. Temporary potable water pipes and hoses shall be sterilized before being placed in operation and every time the system is opened to the atmosphere for repair or relocation.

5. SANITARY FACILITIES: It shall be the Contractor's responsibility to furnish and maintain approved portable toilet facilities for all Contractor personnel. The On-Site Representative will designate the physical location for the facility and the Contractor shall maintain the toilet facility to the satisfaction of the Government. Contractor personnel are forbidden to use toilet facilities within existing buildings.

SECTION 01 51 13

EQUIPMENT/UTILITY LOCKOUT AND TAGOUT REQUIREMENTS

1. GENERAL: The Contractor shall comply with OSHA 29 CFR 1910.147, “The Control of Hazardous Energy” (Lockout/Tagout). The Contractor shall provide a Lockout/Tagout Plan to the Contracting Officer prior to starting any work affected by the energy in the equipment/utility system.

2. APPLICATION: The Contractor shall be responsible for locking out and tagging out of service, all equipment/utility systems involved in the work under this contract. After the Contracting Officer’s Representative has approved an outage, Government personnel and the Contractor shall independently secure the equipment/utility system and tag the respective system out of service. The Contractor shall provide their own locks and chains that are required to secure the equipment/utility systems; e.g., steam, water, air, and/or electricity.

SECTION 01 55 29

STAGING AREAS AND ACCESS

1. LOCATION: The Contractor shall store materials and operate equipment within the confines of the staging area identified by the Government. Storage of materials outside of the staging area will not be permitted.

2. COORDINATION: Two weeks prior to construction, the Contractor shall contact the Facilities Engineering Representative, Nathan Chappell, U.S. Coast Guard Base Portsmouth at (757) 483-8792 or (804) 384-8066 email: nathan.c.chappell@uscg.mil., to verify the condition of the staging area.

3. ADJACENT AREAS: The Contractor shall ensure that all land and vegetation adjacent to the staging area and access drive remain undisturbed and undamaged; all damages shall be repaired at no cost to the Government.

SECTION 01 65 00

RECOVERED MATERIALS NOTICE

1. GENERAL: It is the intent to comply with the requirements of Section 6002 of the Solid Waste Disposal Act as amended by the Resource Conservation and Recovery Act (RCRA or the Act) as amended, 42 U.S.C. 6962 and Executive Order 12873 as they apply to the procurement of the materials designated in paragraph 2.

2. DESIGNATED RECOVERED MATERIALS: It is the purpose of this section to designate items that are or can be made with recovered materials. These designated items can be found at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products.

3. CONTRACTOR RESPONSBILITY: The contractor should provide recycled materials to the extent practical, provided the materials meet all other requirements of the applicable specification section.

SECTION 01 66 13

HAZARDOUS WASTE

1. GENERAL: The Contractor shall comply with all federal, state, and local environmental regulations dealing with the generation, management, storage, and disposal of solid, toxic, and hazardous wastes. The Contractor shall ensure that all wastes are properly containerized, labeled and placarded, managed, tested, stored, documented/manifested, transported and disposed of in accordance with all applicable regulations.

2. METALS: Unless noted otherwise, scrap metal shall not be landfilled or treated as hazardous waste. Recycle all scrap metal by smelting or any other acceptable recycling process. Scrap metal includes ductwork, light fixture housings, pipe, mechanical and electrical equipment, doors and frames, etc.

3. SUBMITTALS: The Contractor shall provide the Contracting Officer with signed and fully executed originals of all hazardous waste profiles, test results, hazardous waste manifests and/or other shipping papers, electric lamp disposal documents and all other required documentation. Maximum payment retention shall be withheld until this documentation is received.

SECTION 01 66 16

SAFETY DATA SHEETS AND MATERIAL HANDLING PROCEDURES

SECTION 01 74 00

GENERAL CLEANUP & SITE RESTORATION OF WORK AREAS

1. GENERAL: The Contractor shall remove and properly dispose of all trash and debris incidental to the contract work from the limits of government property, as well as all adjacent affected areas. The Contracting Officer shall determine the extent and interval of these cleanups.

2. WORK AREA CLEANUP: At the end of each day the entire work area and all adjacent affected areas shall be thoroughly cleaned by removing all trash, debris, dust, etc. caused by the contract work. Any floor, wall or ceiling surfaces that may have been stained or soiled by the contract work shall be restored to pre-construction condition.

3. POST CONSTRUCTION CLEANUP: Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains. If the job site appearance is not to the satisfaction of the Contracting Officer’s Representative, final acceptance will not be approved.

SECTION 01 78 00

AS BUILT DRAWINGS

1. GENERAL: Maintain one full size set of contract drawings to record variations from the original design. All deviations shall be neatly and clearly marked in RED and clouded to indicate any markups/changes on these drawings to show work and/or materials actually provided. As Built drawings shall be updated as work progresses and kept at the work site for the duration of the contract. These drawings shall be available for Contracting Officer Representative review upon request.

2. DISCOVERED UTILITIES: Indicate the exact location of any underground utility lines discovered in the course of the work on the As-Built drawings.

3. PERMITTED VARIATIONS: As Built drawings shall reflect the actual construction and materials provided when alternative materials or work methods are allowed in the specifications and/or drawings or if the scope is altered by award of bid items, subsequent changes or modifications.

4. STANDARDS: Variations shown on As Built drawings shall be neat, clear and conform with standard drafting practices. Mark-ups shall include supplementary notes, legends, and details necessary to convey the exact representation of construction actually provided. To comply with Computer Assisted Design (CAD) practices, only full size AS BUILT drawings are acceptable.

5. SUBMITTAL: Submit As Built drawings for Contracting Officer acceptance upon completion of the contract. Final payment will not be until all required As-Built drawings are accepted. Maximum retention shall be withheld for late or incomplete As Built drawings.

SECTION 01 78 23

OPERATING INSTRUCTIONS AND TRAINING

1. MANUALS: Upon completion of the work, but before the work is accepted by the Government, the Contractor must forward two complete bound sets of instructions, tabbed and identified for reference, for all equipment and/or systems provided under this contract. The instructions shall include component parts, manufacturer's certificates, warranty slips, parts lists, descriptive brochures, and manufacturer's maintenance and operating instructions.

2. TRAINING: The Contractor shall provide two hours of training, which shall explain to the Government’s personnel all procedures necessary to operate and maintain all equipment and systems on a continuing basis. A verification of training shall be provided.

SECTION 01 80 00

FACILITY PREVENTATIVE MAINTENANCE PROGRAM (FPMP)

1. GENERAL: The intent of this section is for the Contractor to complete the Equipment Enrollment Form (EEF) spreadsheet for systems that have been installed or demolished under this project and are listed in the USCG Approved Equipment Enrollment Catalog. Both the USCG Approved Equipment Enrollment Catalog and Equipment Enrollment Form (EEF) are provided as Reference Documents in the solicitation.

At a minimum, the following items require UNIFORMAT II Level 4 designations if the components are used in the contract.

2. REFERENCES: The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM E 1557 Standard Classification for Building Elements and Related Sitework – UNIFORMAT II

3. SUBMITTALS: Submit hard copy prints and electronic MS-Excel files of Equipment Enrollment Form (EEF) for Contracting Officer acceptance upon completion of the contract for each Real Property asset that has equipment to be enrolled as part of the FPMP.

3.1 Equipment Enrollment Form (EEF) Requirements:

3.1.1 Form Fields: The following fields are listed on the form and shall be completely filled out except where otherwise noted on the Equipment Enrollment Form. The actual equipment attribute list below may change slightly prior to the actual start of this enrollment task.

1. UNIFORMAT II Level IV Classification

1. Component Type (Assigned from USCG Approved Equipment Enrollment Catalog (column D))

1. Physical Location, broken down by Floor, and Room #.

1. Manufacturer Name

1. Model Number

1. Serial #

1. Installation Date

1. Purchase Price (Cost of equipment, labor, shipping)

1. Replacement Costs (Cost of equipment only)

1. Warranty Expiration Date

1. Equipment Attributes (Name Plate information typically indicating Size, Flow, Volume, Pressure, etc.)

3.1.2 Only equipment from a single building and/or structure is allowed per Equipment Enrollment Form (EEF).

3.1.3 Equipment identified for maintenance by O&M manuals but not listed in the USCG Approved Equipment Enrollment Catalog shall also be cataloged per ASTM E 1557 and listed on the Equipment Enrollment Form. If the equipment is not listed in ASTM E1557, consult the Coast Guard for the proper naming convention.

P/N 13710515

LIST OF SUBMITTALS

P/N XX-CXXXX

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