Statement of Work.docx

UNITED STATES COAST GUARD

Base Portsmouth

Scope of Work for

Removal of UPH E121 & E122 flooring and materials containing asbestos

MAY 2025

PSN:

Work Order:

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UPH Bldg 12, Rooms E121 & 122 4000 Coast Guard Blvd Portsmouth VA, 23703

1.0 Project Description:

This Scope of Work (SOW) outlines the requirements for the removal of flooring and asbestos containing materials (ACM) within an area of approximately 640 square feet located at 4000 Coast Guard Blvd Portsmouth VA, 23703. The specific location and type of ACM are detailed below. All work must be performed in accordance with all applicable federal, state, and local regulations, including but not limited to the Occupational Safety and Health Administration (OSHA) Asbestos Standard (29 CFR 1926.1101) and the Environmental Protection Agency (EPA) National Emission Standards for Hazardous Air Pollutants (NESHAP) regulations (40 CFR Part 61, Subpart M).

2.0 Scope of Work:

The contractor shall be responsible for the complete removal and proper disposal of the following ACM:

· Material: Carpet, 9x9 floor tile containing asbestos and mastic title adhesive containing asbestos.

· Location: Inside the Base Portsmouth Unaccompanied Personnel Housing (UPH) East Wing, Rooms E121 and E122

· Quantity: Estimated 640 sq. ft. of floor tile and mastic

· Condition: friable, damaged, tacky,

· Contractor will be responsible for providing a clean air sample for the space.

Coast Guard facility staff will provide and install new flooring once the ACM is removed.

3.0 Site Visit:

All bidders are strongly encouraged to visit the site to field verify any/all quantities before submitting bids. Interested parties shall plan for a site visit with DC1 René Peña (520)954-9538 Rene.m.pena@uscg.mil . All site visits are to be prearranged in advance. All visitors must complete visitor access request form for background check as per military security policy. Visitors with a valid Military ID will not be required to complete the access form. All other visitors must have a valid Real ID, or Passport as a method of Base entry.

4.0 DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project DC1 René Peña (520)954-9538, Rene.m.pena@uscg.mil . Inquiries concerning any phase of the specification before or after award shall be made to DC1 René Peña.

5.0 Removal Plan:

The contractor shall perform the following tasks:

· Pre-project Activities:

· Develop and submit an action plan for review and approval by the Contracting Officer Representative (COR): DC1 René Peña 520-954-9538

· Establish a regulated work area, including proper containment barriers, warning signs, and decontamination controls and methods.

· Conduct air monitoring as required by regulations.

· Removal of flooring and Asbestos Containing Material:

· Employ work practices consistent with OSHA and EPA regulations for the specific type of asbestos containing material (ACM) being removed (e.g., wet methods, HEPA vacuuming).

· Carefully remove and package all flooring and ACM in UPH E121 and 122 in accordance with regulations.

· Thoroughly clean the work area using HEPA-filtered vacuums and wet wiping.

· Project completion:

· Conduct final lab analysis to ensure clearance levels are met.

· Dispose of all asbestos waste at a permitted disposal facility.

· Demobilize the work area and restore it to its pre-demo condition.

· Submit all required documentation, including waste manifests and analysis results.

6.0 Contractor Responsibilities:

The contractor shall be responsible for:

· Providing all necessary labor, equipment, materials, and supplies to complete the project.

· Maintaining all required insurance coverage, including worker's compensation and liability insurance.

· All disposal and lab analysis expenses.

· Ensuring that all personnel involved in the project are properly trained and certified.

· Complying with all applicable safety regulations and procedures.

7.0 CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any misunderstanding or misrepresentation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, specifications or related documents.

7.1 All contractors that require Base access will have to be pre-vetted for entry prior to commencement of work. All work that exceeds a completion time greater than 10 days, may be subject presenting Real ID Passport or any other ID accepted by DHS ID policy as a method of Base entry.

8.0 AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

9.0 Project Schedule:

The project shall be completed within 14 days of the Notice to Proceed. A detailed project schedule shall be submitted by the contractor for review and approval. Project completion will be determined via final inspection by COR (René Peña)

10.0 Payment Terms:

Payment shall be made upon completion of the project as deemed by the COR and submission of all required documentation.

11.0 ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

12.0 Health and Safety:

The contractor is solely responsible for the health and safety of their workers and for ensuring that all work is performed in a safe manner. All contractors working on CG Base Portsmouth shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Manager Kelvin Smith Kelvin.K.Smith@uscg.mil (757)218-2451 prior to starting work.

13. ENVIRONMENTAL PROTECTION REQUIREMENTS:

All contractors working on CG Base Portsmouth shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist; Scott Fisher (757)483-8595 Larry.s.fisher@uscg.mil . prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit Environmental Guide.

13.1 Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Base Portsmouth. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

13.2 Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

13.3 Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES:

A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

8.0 Quality Control:

The contractor shall implement a quality control plan to ensure that all work meets the requirements of this SOW and all applicable regulations.

9.0 Communication:

The contractor shall maintain regular communication with the client and provide updates on the progress of the project.