STATEMENT_OF_WORK.docx

STATEMENT OF WORK

FOR EVENT RENTAL EQUIPMENT AND SERVICES

USS HARRY S TRUMAN (CVN 75) - NAVAL STATION NORFOLK

INTRODUCTION

The purpose of this Statement of Work (SOW) is to define the requirements for the rental, delivery, setup, breakdown, and removal of event equipment in support of USS HARRY S. TRUMAN (CVN 75) Homecoming Service at Naval Station Norfolk, Pier 14 on Tuesday, 20 May 2025. The Contractor shall provide all labor, materials, tools, transportation, and supervision necessary to fulfill the requirements outlined in this document.

SCOPE OF WORK

The Contractor shall furnish, deliver, set up, and remove rental equipment as specified below. Services shall be performed at Naval Station Norfolk, Pier 14, with delivery and set-up occurring on Friday, 16 May 2025, and breakdown and pickup occurring on Wednesday, 21 May 2025.

REQUIREMENTS

A. Rental Items The Contractor shall provide the following items:

Tents

· Three (3) 40 ft. x 100 ft. Each tent shall have a tent cover and sufficient weights to secure it down. There shall be asphalt plugs for all tents states that are removed.

· Five (5) 30 ft. x 30 ft. Each tent shall have a tent cover and sufficient weights to secure it down. There shall be asphalt plugs for all tents states that are removed.

· Three (3) 15 ft. x 15 ft. Each tent shall have a tent cover and sufficient weights to secure it down. The 15 ft. x 15 ft tent shall have Solid Keder sides. There shall be asphalt plugs for all tent states that are removed.

· Three (3) 10 ft. x 10 ft. Each tent shall have a tent cover and sufficient weights to secure it down. Three (3) of the 10 ft. x 10 ft tents shall have Solid Keder sides. There shall be asphalt plugs for all tents states that are removed.

Generator

· Four (4) 20KVA Generator IVO Pier 14

Distribution Panels

· Four (4) Distribution Panels IVO Pier 14

Portable PA Systems

· Two (2) Portable PA Systems IVO Pier 14

Portable Toilets

· Thirty-Five (35) Regular IVO Pier 14. Each shall have adequate toilet paper for the day.

· Five (5) Handicap IVO Pier 14. Each shall have adequate toilet paper for the day.

Hand Wash Stations

· Ten (10) Hand Wash Stations IVO Pier 14. Each shall have adequate water, Soap, and paper towels for the day.

Trash Cans

· Twenty-Five (25) Trash cans IVO Pier 14. 33 gallons with liners inside each.

Bleachers

· Six (6) Bleachers IVO Pier 14. 250 person capacity.

Pedestal Fans

· Twenty (20) Pedestal Fans IVO Pier 14

Folding Chairs

· Five Hundred Twenty-Five (525) IVO Pier 14 White Shell Back Barricades

· One Hundred and Fifty-Six (156) IVO Pier 14 Crowd Control Fence

· Two Hundred and Four (204) IVO Pier 14 White Picket (6 ft)

Setup shall be completed no later than 16 May 2025 at 1800 local time. Breakdown and removal shall be completed no later than 21 May 2025 at 1800 local time.

DELIVERY DESTINATION AND PICKUP LOCATION

All rental items shall be delivered to:

Norfolk Naval Base, Pier 14 USS Harry S. Truman (CVN 75) on Friday, 16 May 2025 . The Contractor shall coordinate delivery and setup with the designated point of contact (POC) from USS Harry S. Truman Ship’s Force to ensure access and placement of rental equipment.

SITE-SPECIFIC REQUIREMENTS

1. Security Access: Delivery drivers and setup personnel must have Norfolk Naval Base access. The Contractor is responsible for obtaining all necessary base access credentials prior to delivery.

2. Tent Location: Tents shall be set up on the pier and shall not impede vehicle traffic.

3. Equipment Handling: The Contractor is responsible for securing all items against weather conditions and ensuring proper installation per safety and structural requirements.

CONTRACTOR RESPONSIBILITIES

1. Deliver all rental equipment to the designated location on 16 May 2025.

2. Complete setup of all rented items by 1800 local time on 16 May 2025.

3. Provide all necessary labor and equipment for the setup and removal of tents, bleachers, portable toilets, and hand wash stations.

4. Remove all rental items from the site by 1800 local time on Wednesday, 21 May 2025.

5. Maintain compliance with all applicable safety and security regulations while on site.

GOVERNMENT RESPONSIBILITIES

1. Provide a designated point of contact (POC) to coordinate access and placement of rental equipment.

2. Provide crane operations for lifting items from the pier onto the ship if required.

3. Provide crane operations for lifting items from the ship onto the pier if required.

4. Ensure the designated setup area on the pier is clear and accessible prior to the Contractor’s arrival.

PERIOD OF PERFORMANCE

· Delivery Date: Friday, 16 May 2025

· Secondary Delivery Date: Saturday, 17 May 2025

· Setup Completion Deadline: 17 May 2025 at 1400 local time

· Pickup Date: Wednesday, 21 May 2025

POINT OF CONTACT (POC)

A designated Government POC will be provided upon contract award to coordinate layout and logistics.

QUALITY ASSURANCE

The Government reserves the right to inspect all equipment upon delivery to ensure compliance with contract specifications. Any non-conforming items shall be replaced or corrected at no additional cost to the Government.

INVOICING AND PAYMENT

Payment shall be made in accordance with the terms of the contract and upon completion of services. Invoices shall be submitted through the designated invoicing system specified by the contracting office.

APPLICABLE REGULATIONS AND GUIDELINES

The Contractor shall comply with all applicable federal, state, and local laws, as well as U.S.

Navy and Naval Station Norfolk regulations while performing work under this contract.

SAFETY REQUIREMENTS

The Contractor shall follow all OSHA, DoD, and base-specific safety guidelines, ensuring proper installation and securement of all equipment to prevent hazards.

CONTRACT AWARD CRITERIA

The contract will be awarded based on the best value to the Government, considering price, technical capability, past performance, and ability to meet the required schedule.

MODIFICATIONS

Any modifications to this Statement of Work must be approved in writing by the Contracting Officer.

ACCEPTANCE CRITERIA

Successful completion of this contract will be determined based on the timely delivery, proper setup, functionality of all rental items, and adherence to pick-up deadlines.

Point of Contact: