Statement of Work.docx

ENVIRONMENTAL EMERGENCY RESPONSE SERVICES STATEMENT OF WORK

1.1 Objective: The purpose of this subtask is to provide timely response to, and the clean-up of, hazardous material and hazardous waste spills resulting from activities performed at or by Hill AFB, either on or off-Base; to include the Utah Test and Training Range (UTTR) and associated facilities (Little Mountain, Carter Creek, etc.). This statement of work defines the range of required services as well as defining management and reporting requirements.

1.2 Background: As a result of the missions and logistic support activities performed by the Base and the UTTR, hazardous materials that could adversely affect human health and the environment are stored and used on the Base and the UTTR or in equipment operated by Base and UTTR personnel (i.e., aircraft, industrial equipment, vehicles, etc). In the event that any of these materials are unintentionally released to the environment, Hill AFB and the UTTR are required to comply with the requirements of the most current version of the Hill AFB Integrated Contingency Plan (ICP) and the UTTR Spill Management Plan (which includes state and federal requirements), available on the CAC-Enabled Intranet Site at https://usaf.dps.mil/sites/HillCEIE/spcc/SitePages/Home.aspx and is available upon request from 75 CEG/CEIE. As defined in their respective, the Hill AFB and UTTR Fire Departments perform the initial response to any spill when 911 is called. A Contractor will be used to accomplish emergency and post-emergency response actions (specifically clean-up), ensuring the procedural and regulatory requirements of the ICP and Spill Management Plan are complied with. Replacing absorbent boom in the storm water retention pond (pond 3) at Hill AFB will also be included in this scope of work. The majority of the spills at Hill AFB and the UTTR have been POL, primarily JP-8 and diesel. There are typically 3 or 4 response events per year.

1.3 Cost Structure: Due to the unpredictable frequency and size of hazardous material and hazardous waste spills, the work under this contract will be performed on a time and material (T&M) basis. As part of their proposal, the Contractor shall submit proposed labor rates, equipment rates and material costs for all work that could be accomplished under this contract. Upon contract award the Contractor’s proposed labor rates, equipment rates and material costs will become incorporated into the contract and shall serve as the basis for charges incurred under this contract.

1.4 Expenditure Limit: For the basic and each option year the Government intends to fund this contract for an amount up to $20,000. This will allow the Contractor to provide response to and cleanup of small spills throughout the year. It is the Contractor’s responsibility to closely track both invoiced and expected costs incurred against this annual expenditure limit and not to exceed the expenditure limit without appropriate authorization from the CO. If during the performance period, either due to an increased number of required response actions or a response to a larger spill, the Contractor is anticipating exceeding the expenditure limit, they shall immediately contact the CO for further guidance. The CO may, at their discretion, either request a formal proposal from the Contractor for completing the spill cleanup or issue authorization to proceed with spill cleanup if the situation warrants such emergency action. Historically, individual cleanup response event costs have varied from approximately $2,000 to up to $100,000.

1.5 Cleanup Tasking: The Contractor shall provide all manpower, equipment, and materials necessary to provide emergency and post-emergency response to Level 1 through 3 chemical spills as defined in the ICP and Spill Management Plan. The responsibilities of the post emergency response clean-up team (contractor) are defined in the ICP and Spill Management Plan.

1.6 Response Actions: The Contractor shall provide personnel, equipment, and materials to respond to the Base within one hour of notification and to the UTTR within two hours of notification. Spills are unpredictable and may occur at anytime day or night. It is the Contractor’s responsibility to have sufficient personnel available to respond at any moment.

1.7 Response Team Structure: The Contractor shall have at a minimum, two initial POCs for notification, a duty person, and a back-up. Contact must be made with an individual in the Contractor’s project team. The Contractor shall have at a minimum, two teams of response personnel that can be called upon. While one team will generally be adequate, there may be times when that team is responding to other duties and not available to this contract.

1.8 Authorized Personnel: A list of Hill AFB and UTTR personnel authorized to initiate a response action by the Contractor will be provided to the Contractor and all relevant emergency response organizations. The Hill AFB/UTTR representative will provide all pertinent information as required by the ICP and Spill Management Plan.

1.9 Response Action Requirements: The Contractor shall respond to spills as defined in the ICP and Spill Management Plan including neutralizing, deactivating, and/or adsorbing any remaining spilled material as appropriate; recover and clean up the spilled material and materials contaminated by the spill. Spilled materials shall be recovered for reuse/recycling when possible. The Contractor shall containerize contaminated soil or other media, clean exposed surfaces, decontaminate materials and equipment contaminated by the spill, and take other immediate actions intended to mitigate or eliminate long term impacts to the environment and to permit Government workers to resume normal work activities near the spill site.

1.10 Wastes: The Contractor shall ensure that wastes that may be incompatible with the released material are not treated, stored, or disposed of in the affected area until the clean-up procedures are completed. All response action material, equipment, and debris that cannot be decontaminated shall be collected and containerized for disposal. Wastes generated from the cleanup of spill response will typically be turned over of the Hill AFB Hazardous Waste Program for disposal. There may be times when the contractor will be responsible to dispose of cleanup wastes which will be included in the final invoicing. The Contractor may be tasked to sample containerized material, soils, and other possibly affected media such as air, ground water, or drinking water, as necessary to determine if the spill site is clean. The contractor shall select a laboratory that complies with applicable AF, federal, state, and local standards and requirements including certification and accreditation programs, where applicable. The contractor shall select a laboratory with analytical capabilities sufficient for the methods specified in installation environmental plans (e.g., HWMP, SWPPP, SWMP), and adequate throughput capacity to handle the project’s analytical workload during all field activities. Laboratories performing analyses in support of any requirements issued under this contract must possess the required state certification.

1.11 Safety of Area: Hill AFB Bioenvironmental Engineering shall be responsible for determining when Government workers may return to the area. 75 CEG/CEIE shall be responsible to determine appropriate disposal requirements for response action media, materials, equipment and debris that cannot be decontaminated. The Contractor will be responsible to ensure the safety of their own employees by complying with all State, local and Federal laws. Any accidents or mishaps by the Contractor shall be immediate reported to the CO.

1.12 Response Action Documentation: Upon completion of the response action, the Contractor shall provide a brief report describing the actions taken including the timeframe for these actions. A separate section shall be appended to the report containing recommendations for changes in procedures or facilities that may mitigate impacts in future events. The Contractor may be required to attend a meeting to brief the Hill AFB Technical POC, CO, Senior Fire Official/Incident Commander, and/or other personnel, to ensure transfer of all pertinent information relating to the response action to Hill AFB and UTTR personnel.

1.13 Subcontractor Management: The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflicts of Interest.

1.14 Installation Access: The Contractor shall obtain installation identification and vehicle passes for Contractor and subcontractor personnel, as appropriate, to Government installations. The prime contractor shall obtain and monitor assigned security badges. The Contractor shall monitor its employees to ensure all information remains current and to ensure all security badges or passes are returned to the base security point of contact (POC) upon expiration of the badge, upon completion of the contract, or when possession of the badge is no longer authorized (e.g. employee is no longer employed with the Contractor).

2.0 Special Requirements for Environmental Post-Emergency Response Services:

2.1 Capabilities: Critical response capabilities specific to Hill AFB include but are not limited to: incidents involving fuel (there is in excess of 6 million gallons of JP-8 in bulk storage), Mercury, Hydrazine, Polychlorinated Biphenyls (PCB), Extremely Hazardous Substances (EHS), shock-sensitive items, potential need for multiple vacuum trucks (capacity of approx. 6K gallons) and heavy equipment to include diaphragm pumps, floating skimmer, metal 25 cubic yard roll-off containers, fully equipped response vans and/or trailers, etc. The Contractor must be equipped and qualified to handle these issues/situations.

2.2 Applicability of Public Laws: Public law and statutes/departmental agency and command regulations/directives, and other federal, state, and local regulations typically regulate environmental programs. It shall be the Contractor’s responsibility to identify the applicable federal, state, and local laws and regulations for this contract and apply the procedures and protocols as required. The Contractor shall also comply with the issue or version of the DoD and AF directives, regulations, policies and other documents in effect on the date of issuance of this contract, unless otherwise noted.

2.3 Deliverables Summary for Environmental Post-Emergency Response Services: All documents will be subject to Air Force review. Native files and pdfs shall be submitted electronically to the Air Force. Any and all documents or other materials produced as part of this work shall be submitted to the Air Force and shall not be submitted directly to any regulatory agency without the express permission of the Air Force. The schedule of deliverables is listed in the Table below:

completion of cleanup. Final report due 14 days after comments received.