Statement of Work.docx

U.S. MARSHALS SERVICE

STATEMENT OF WORK

JPATS AVIATION SECURITY OFFICER (ASO)

INITIAL & ANNUAL “FIT-FOR-DUTY” MEDICAL EXAMS

Objective

The Justice Prisoner Air Transportation System (JPATS) is responsible for the safe, secure and efficient transportation of federal and non-federal prisoners, aliens and military prisoners. The objective of this contract is to provide for the initial and annual medical certification and drug tests of JPATS Personal Services Contract Aviation Security Officers (ASO).

Description of Services

The contractor shall provide all labor, material, tools and equipment for the initial medical certifications (Fit-for-duty Exams) and drug screening of JPATS ASOs. The contractor shall have a Board Certified Physician or Nurse Practitioner ready and available to perform the certifications within 24 hours of notification. The services will be provided at the Contractor’s place(s) of business (medical office/exam room/ hospital/clinic). These facilities will be required to adhere to the relevant OSHA requirement of medical facilities.

Place of Performance

Services will be provided to ASOs in the Oklahoma City, OK, and Kansas City, MO locations.

Period of Performance

Services will be provided for a total of one (1) year or twelve (12) months beginning July 1, 2025 through June 30, 2026. JPATS estimates 110 ASOs in Oklahoma City, OK and 30 ASOs in Kansas City, MO and will require the medical certification exam annually. JPATS will only be responsible for actual numbers of examinations provided.

Medical Examinations

Prior to the execution of a personal services contract, an ASO is required to pass a fit-for-duty medical examination, drug test and a TB skin test. The purpose of the medical examination is to ensure that the ASO is in good physical condition, able to protect themselves and others, and withstand sudden emotional stress and physical exertion.

Medical Requirements

All JPATS ASOs are required to assist in the transportation (ground and air), handling, processing and security of federal and non-federal prisoners, Undocumented Noncitizens, and military prisoners. ASOs are subject to irregular hours and may be exposed to extreme climatic conditions for long periods of time. They are required to have good vision and hearing and be capable of sitting, walking, running, or riding for indefinite periods. Their general physical condition must in no way involve any defect which might become a hazard to themselves or others. The Contractor is required to make recommendations to JPATS about the ability of the ASO to safely and efficiently perform arduous or hazardous duty without undue risk of personal injury, injury to co-workers, or injury to the prisoners and detainees, both on the ground and in the air. See Attachment A - USM-600 Physical Requirements of USMS District Security Officers.

Drug Screening (Drug Test)

The US Marshals Service requires all ASOs to take a drug test prior to being issued a personal services contract. There are five (5) illegal drugs the USMS tests for: Amphetamines, Cocaine, Marijuana, Opiates, and PCP. The Contractor will ensure the drug test has been conducted during the medical exam and the results are provided to JPATS within 72 hours.

Tuberculosis (TB) Skin Test.

TB Skin Test – The TB Skin Test is required for all ASOs and will be administered during the annual medical exam at the JPATS designated health care facility. JPATS medical personnel shall be responsible for reading the test at the required time period.

Additional Requirements (Optional)

Flu Shots – The Flu Shot is optional for all ASOs. If the ASO elects to have a flu shot, the Contractor shall administer the shot to the ASO. If the ASO elects to not have the shot, the Contractor shall have the ASO sign a “refusal” form and provide this form to JPATS. The Contractor will only invoice for the Flu Shots actually given.

Functional Requirements

All JPATS ASOs must be able to perform the following without restriction: Heavy lifting (45 lbs. and over); Heavy carrying (45 lbs. and over); reaching above the shoulder; Use of fingers; Use of both hands; Use of both legs; Climbing (use of legs and arms); Operation of motor vehicle; Ability for rapid mental and muscular coordination simultaneously; Ability to physically manipulate firearms; Ability to stand for unusually prolonged periods of time; Ability to sit for unusually prolonged periods of time; and, Ability to function normally with irregularly scheduled intake of food. See Attachment A.

Environmental Requirements

All JPATS ASOs must be able to perform under the following conditions without restriction: Outdoor environment; Indoor environment; Excessive heat; Excessive cold; Excessive humidity; Excessive dampness or chilling; Dry atmospheric conditions; Working around moving objects or vehicles (to include aircraft); Slippery or uneven walking surfaces; Unusual fatigue factors; Working closely with others; Working alone; Prolonged or irregular hours of work; and, Aggressive law enforcement activities. The ASO work environment may require the use of hearing protection. See USM Form 600.

Mental Demands The ASO will not report to work under any condition which impairs their ability to perform as expected. The ASO must be mentally alert at all times and capable of performing the full range of duties.

Contracting Officer’s Representative

JPATS Aviation Enforcement Officers (AEO) will serve as the designated Contracting Officer Representative/Designated Representative (COR/DR) for the purpose of this contract.

Contractor’s Responsibilities

The Contract Physician must be registered/licensed with the state in which the services will be provided. All licensing requirements/certification/accreditation of the Contractor’s staff must be maintained during the period of performance with proof being submitted at the request of the Government. The Contractor is responsible for maintaining their own malpractice/ professional liability insurance and general liability insurance.

Specific Performance Tasks

#1. JPATS Contracting Officer’s Representative or Designated Representative (COR/DR) will notify the Contractor when an Initial or Annual certification is required. The COR/DR will provide the Contractor the name, address and telephone number of examinee (candidate or ASO). The Contractor will consult with the COR/DR to schedule all ASOs as soon as possible, but not later than 24 hours and provide the COR/DR and ASO with the Date, Time and Facility Location of the medical certification appointment. The contractor shall notify the JPATS COR/DR if they are unable to schedule the examinee after three (3) documented attempts. The contractor will only take requests from the JPATS COR/DR.

#2. The Contractor shall provide JPATS COR/DR with the results of the medical certification within 48 hours after the scheduled appointment. The contractor will be provided with a Form USM-600 to fill out as part of the medical certification. The contractor shall complete the Form USM-600 legibly and thoroughly to provide JPATS assurance whether the ASO is fit for duty. The Contractor will provide any and all documentation of the results of the assessment, screening, examination or referrals as required by the COR/DR.

#3. The Contractor shall administer the drug screening/test to all ASOs and ensure the results are provided to JPATS within 72 hours.

#4. The contractor will submit semi-monthly (twice a month) invoices for payment. The invoices shall include, the name of the examinee (ASO) and exam date/time and location, date/time and location of the drug test, and if the TB Test and/or Flu Shot were administered, date/time and location. Invoices shall be submitted to the COR/DR and the JPATS.AcctPay@usdoj.gov mailbox.

NOTE: JPATS is only responsible for payment for the medical certifications “fit-for-duty” exams, drug screening, and optional TB Skin Test and Flu Shot. The ASO is financially responsible for any medical treatment or care provided beyond the required medical certification and drug screening.

Regulatory Compliance

The Contract Physician shall perform these services in accordance with all federal, state and local rules and regulations. The Contractor is solely responsible for compliance with OSHA standards. The Contractor shall ensure specific safety requirements are complied with by all personnel.

The Contractor is required to adhere to any and all application federal, state and local laws, rules and regulations governing the security, use and disclosure of protected health information, sensitive information, patient confidentiality and information security.

Contract Manager

The Contractor shall identify a “Contract Manager” in both Oklahoma City OK and Kansas City, MO who shall be responsible for the performance of work. The name of this person, and an alternate(s) who shall act for the Contract Manager when absent, shall be designated in writing to the Contracting Officer and COR/DR. The Contract Manager (or alternate) shall have full authority to act on behalf of the Contractor on all contracting matters relating to daily operation of this contract.