STATEMENT OF WORK.docx
DOCX document 29 KB Posted
- Attached to
- Janitorial Services Federal contract opportunity
- Solicitation number
- 12305B24Q0167
About this file
This document is a Statement of Work for custodial services at the USDA-ARS-New England Plant, Soil and Water Lab (NEPSWL) in Orono, Maine. The contractor will provide twice-weekly cleaning services, including sweeping and mopping floors, emptying trash, dusting, and cleaning bathrooms, kitchens, and conference rooms. The contractor must provide all necessary equipment and supplies. The performance period is from September 2024 to September 2028, with three one-year option periods. The work is set aside for small businesses under NAICS code 561720, with a $22.0M size standard. The related federal contract opportunity is a solicitation (12305B24Q0167) for janitorial services at the NEPSWL facility. Quotes are due by August 19, 2024, and the award will be made on a lowest-priced technically acceptable basis, with price as the most important factor, and technical capability and past performance as equal secondary factors.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| STATEMENT OF WORK.docx | DOCX document | |
| Questions and Answers for SAM.docx | DOCX document | |
| Contract Terms and Conditions.docx | DOCX document | |
| Past Performance.docx | DOCX document | |
| Wage Determination 2015-4001 Rev. 27.pdf |
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Text version
STATEMENT OF WORK
Contractor will furnish all necessary transportation, supervision, and labor to provide custodial services at the USDA-ARS-New England Plant, Soil and Water Lab (NEPSWL) at Portage Road, University of Maine, Orono, ME 04469 during the normal business hours of the location. NEPSWL requires services on Tuesday and Friday of each week. A minimum of three hours of services are required for each scheduled day of cleaning. Prior approval is needed if a service has been determined to need to be done after normal hours.
A. Contractor will furnish supplies and equipment, to include:
| 1. | Vacuum cleaner and other necessary carpet cleaning equipment and supplies |
| 2. | Window cleaning equipment and supplies |
| 3. | Floor cleaning equipment and supplies |
| 4. | All paper goods, trash liners, hand soap, disinfectants, hard surface cleaners and germicidal detergents |
B. Cleaning Specifications for twice weekly unless specified differently
| Foyer | |
| Sweep and mop floors with appropriate cleaning solution to remove all dust, dirt, and scuff marks. | |
| Clean glass windows with appropriate cleaning solution to remove dust and streaks. | |
| Low dust all horizontal surfaces to hand height, including ledges. | |
| Verify that front entrance door is locked, and lights are turned off after services are completed. |
| Office Areas | |
| Empty trash and recycling containers, change liners as needed and clean containers if dirt/moisture is present. | |
| Dust all furniture including desks, tables, and counters as needed. | |
| Low dust all horizontal surfaces to hand height, including windowsills, ledges, moldings, picture frames, heating units, etc. (once weekly) | |
| Spot clean walls and doors | |
| Vacuum all carpets and rugs present including in hallway. | |
| Sweep and mop hallway floors with appropriate cleaning solution to remove all dust, dirt, and scuff marks. | |
| Ensure office lights in unoccupied areas are turned off, and windows and doors are locked after room has been serviced. |
| Kitchen and Conference Room | |
| Empty trash and recycling containers, change liners as needed and clean all surfaces if dirt/moisture is present. | |
| Refill empty paper towel dispenser. | |
| Clean and sanitize sinks (two) and countertops. | |
| Clean and sanitize the exposed surface of large table and coffee maker table. (kitchen only) | |
| Clean exterior surfaces of refrigerator and other small appliances. | |
| Low dust all horizontal surfaces (except glass covered tables in conference room) to hand height including storage units, sills, ledges, moldings, picture frames, heating units, etc. (once weekly) | |
| Spot clean walls, doors, and cabinets. | |
| Vacuum chairs (as needed for kitchen and conference room). | |
| Vacuum conference room carpet and rugs/runners. | |
| Sweep and mop kitchen floor with appropriate cleaning solution to remove all dust, dirt, and scuff marks. | |
| Turn off all lights and appliances (e.g., coffee maker and toaster oven) if the room is unoccupied. | |
| Ensure that windows are locked, shades are down, and conference room exit back door is locked and bolted if unoccupied. | |
| Report any dripping faucet and water leaks to building manager. |
| Bathrooms (three in Main building) | |
| Empty wastebaskets and trash receptacles in stalls, change liners and sanitize if dirt/moisture is present. | |
| Refill all paper towels, toilet paper and soap dispensers to normal limits. | |
| Clean and polish mirrors. | |
| Clean and sanitize sinks. | |
| Clean and sanitize toilets. | |
| Spot clean walls and doors. | |
| Sweep and mop floors with appropriate cleaning solution to remove all dust, dirt, and scuff marks. | |
| Report any dripping faucet and water leaks to the building manager. |
| Greenhouse (Entrance, Office, and Bathroom) | |
| Sweep and mop bathroom floors only. (no service to remainder of greenhouse) | |
| Vacuum carpet runner at front entrance | |
| Empty trash containers, change liners, clean, and sanitize containers in the bathroom and headhouse. | |
| Clean and sanitize bathroom toilet, sink, vanity, and mirror. | |
| Clean and sanitize shower stall (once every two weeks) | |
| Spot clean walls and doors | |
| Refill all paper towels, toilet paper and soap dispensers to normal limits. | |
| Report any water leakage. | |
| Turn off lights in bathroom and any lights controlled by main entrance light switches when services are completed, and areas are unoccupied. | |
| Secure building by verifying the front entrance doors is pulled shut and locked |
| Disinfect High Touch Surfaces -Applies to Main Building & Main Greenhouse’s Office/Headhouse | |
| Door handles/ Push plates/ Door bars | |
| Light switches | |
| Sink faucet handles. | |
| Phone receivers |
| Monthly Services | |
| Spot clean walls and doors (all areas) | |
| High dust above hand height (all areas) | |
| Remove cobwebs from corners of ceilings (all areas) |
| Annual Services | |
| Shampoo/steam clean carpets. (Conference and Office rooms) | |
| Strip and wax tiled floors. |
| Emergency Calls | |
| Vendor must be available for emergency calls. |
C. Safety and Security
a. The contractor shall, at all times, exercise care and caution in performing the duties described in the statement of work so as not to cause injury to themselves or other people. The contractor shall perform the assigned tasks and duties in a safe manner in accordance with USDA, ARS and OSHA regulations and policies. The contractor shall provide evidence of insurance coverage, as well as evidence that employees performing work under the contract are bonded or otherwise insured against theft, damage, and loss.
b. Access to the site by the Contractor shall be coordinated with the Contracting Officer’s Representative (COR).
c. If any service is determined to need to be completed after normal business hours of the location, the contractor is responsible for the safekeeping of building keys. Lost keys must be reported immediately to the building manager. The contractor must ensure its employees do not prop building entrance and exit doors open or allow doors to remain open. When the contractor is providing custodial services outside of normal work hours, the contractor i). is responsible for contacting 911 for emergencies, ii). does not allow non-staff to enter any of NEPSWL buildings, iii). is responsible for ensuring all doors, including all office and entrance/exit doors, are locked and lights are turned off after services are completed.
D. Federal Holidays
| a. | The following is a list of the federal holidays. Work is normally not conducted on federal holidays; however, additional work hours may be authorized for the convenience of the Contractor upon written approval of the COR(s). | |
| b. | Normal Hours of Operation: Monday through Friday, 8:30 AM to 4:00 PM, excluding Holidays. | |
| c. | Federal Holidays: The Federal Holidays observed by the Federal Government are: | |
| New Year’s Day | January 1 | |
| Martin Luther King Jr. Day | Third Monday in January | |
| Presidents’ Day | Third Monday in February | |
| Memorial Day | Last Monday in May | |
| Juneteenth | June 19th | |
| Independence Day | July 4th | |
| Labor Day | First Monday in September | |
| Indigenous Peoples’ Day | Second Monday in October | |
| Veterans Day | November 11 | |
| Thanksgiving Day | Fourth Thursday in November | |
| Christmas Day | December 25th |
When one (1) of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday by the U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a Federal Holiday.
E. Estimated Period of Performance
Base Yr September 2024 - September 2025 Option Yr 1 September 2025 - September 2026 Option Yr 2 September 2026 - September 2027 Option Yr 3 September 2027 - September 2028
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