Statement of Work.docx

Section C - Statement of Work

JOHN DEER PARTS, MECHANICAL SERVICES, AND TRACTOR RENTAL

General Intent:

It is the intent of this solicitation to result in a (3) three year, Firm Fixed Price, Indefinite Delivery/Indefinite Quantity Type Contract, regarding John Deere Maintenance and Mechanic Services, by a certified John Deere Service Technician and Parts for UNICOR LOMPOC’S John Deere Fleet. Solicitation number is EL1031-23 and is issued as a Request for Proposal (RFP).

Background:

UNICOR FPI Lompoc Farm (LOFM) is a farm and dairy operation located at the Lompoc, CA Correctional Institution. LOFM utilizes 3,600 acres for crop production and pasture, to supply feed for 850 head beef herd. LOFM utilizes an outside contractor to provide parts and service.

Objectives:

· Maintain John Deere tractors and John Deere Equipment in an efficient manner.

· Improve quality of repairs to minimize fleet down time.

· Create a working relationship with LOFM staff to develop a maintenance program that is efficient and effective.

Scope:

Provide OEM John Deere parts and services in a streamlined ordering process. Services to be provided by an OEM licensed John Deere service technician, with extensive parts and service knowledge; which will enable LOFM to operate within applicable regulations and guidelines.

Estimated number of Tractors and Equipment to be cared for:

· To provide parts and service for John Deere Tractors, with horsepower from ranging horsepower from 35hp-230hp (see attachment of equipment)

· John Deere Gators parts and service

· John Deere equipment parts and consumables

It is imperative for the Contractor to be available for emergency Service calls as needed. Contractor must be able to provide required parts for downed equipment. Emergency service technician must be available within 24 hrs from notification by the Government, Monday – Saturday.

TASK AREAS:

Task 1. Farm Service Call.

Task 2. Emergency Service Call Charge.

Task 3. Hourly Repair Rate of Equipment Task 4. Monthly Rental Rate (1 tractor) Task 5. Monthly Rental Rate (1 tractor) Task 6. % Increase From John Deere OEM Parts Catalog

TASK DESCRIPTION:

Task 1 – Within 7 days (preferably sooner), travel to/from LOFM to physically examine Tractor and or Equipment. Diagnose tractor or equipment. Document Diagnostic results and provide to LOFM Staff with repair recommendation. Provide LOMPOC staff with part quotation. Await issuance of delivery order from Administrative Contracting Officer.

Task 2 – Physically examine Tractor within 24 hrs of notification, Monday through Saturday. Document Diagnostic results and provide to LOFM Staff. Provide LOMPOC staff with part(s) quotation. Await issuance of delivery order from Contracting Officer. Do NOT include travel costs to/from LOFM unless it is transported by Contractor.

Task 3 – Hourly Repair rate is from arrival at Lompoc Farms to departure from Lompoc Farms.

Task 4 - Provide Monthly Rental Fee/Terms (1 each 230hp - 410hp John Deere Tractor, 4wd, weighted or tracked.

Task 5 – Provide Monthly Rental Fee/terms (1 each 100hp – 230hp John Deere Tractor, 4wd, weighted or tracked.

Task 6 – Provide LOMPOC Farm staff part(s) pricing for approval. Pricing is then forwarded to the Contracting Officer for processing. Delivery Order is processed by Contracting Officer, then forwarded to Farm Manager and Awardee.

Delivery:

1. Contractor shall coordinate all tractor repairs with LOFM Staff.

2. Contractor must maintain complete records of services provided on the LOFM Tractors.

3. Contractor shall communicate to LOFM Staff the services provided to LOFM Tractors.

4. Service example:

a. Contractor goes to LOFM to perform service call.

b. Contractor performs service.

c. Contractor will invoice for 1- service call and hourly rate, plus part(s)s invoice.

5. Invoice must be provided at the time of service. Invoice to include:

· Line item quantities of service provided.

· Signature and date of Contractor performing the service.

· Signature and date of LOFM staff.

· Pricing must align with contractual agreement.

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI):

LOFM staff can provide historical information available regarding tractors and equipment.

Security:

Given this is a Federal Bureau of Prisons institution, guidelines and procedures are strictly enforced. Upon arrival to Lompoc Correctional Institution, contractor shall report to the main entrance gate. Contractor will follow instructions provided by the staff member. Contractor shall proceed to the dairy office and check in with dairy staff.

Travel:

Travel (other than to/from the LOFM) is not required for the Contractor to perform the work.

Special Material Requirements:

None

Other Unique Requirements Due to being a correctional institution, DOJ Residency Form is required before onsite contract performance occurs.

Period of Performance:

This contract will begin on award EFFECTIVE date. Maximum period of performance (POP) is 36 months. Requirement is being issued as an indefinite delivery/indefinite-quantity type of contract. The Government is only obligated to purchase the guaranteed minimum of $3500.00, throughout contract performance. Maximum amounts are listed under schedule.

Invoice/Payment:

Contractor shall submit invoices to the Factory Manager for approval. This shall include the following:

1. Date of services;

2. Hours worked;

3. Parts Invoicing, as applicable.

4. Contract number/delivery order number

Payment shall be NET 15 upon receipt of an acceptable approved invoice by Central Accounts Payable. Invoice can be emailed to accountspayable.central.unicor.gov

This is a contractual arrangement and not a personnel appointment; Payment is based on the provision of an end product or the accomplishment of a specific result; Contractor will not be subject to government supervision, except for security-related matters. However, Contractor performance will be monitored closely; and this service does not constitute an employer/employee relationship.

The contractor agrees to adhere to all regulations prescribed by the institution of the safety, custody, and conduct of inmates. The Government may observe the services as rendered by the contractor.

The Government will not withhold any taxes and the contractor is not entitled to any fringe benefits. Results to be obtained will be entirely within the contractors own unsupervised determination.

EL1031-23 Statement of Work