Statement of Work.doc

Statement of Work (SOW)

Orders for Services

GENERAL INFORMATION

Title of Project:

NCCC SW DRIVING SERVICES

Statement of Need, Purpose, and/or Objective:

AmeriCorps NCCC is a national service, residential, team based program. The AmeriCorps NCCC Southwest Region has approximately 400 members serve at the campus each year.

This requirement is to create a master Blanket Purchase Agreement.

This Master BPA does not guarantee any specific numbers. Numbers listed in this request are approximations only.

AmeriCorps NCCC is in need of driving evaluation services for members driving both 15 passenger vans and cargo vans.

Background Information:

The purpose of the Van Driver Safety Assessment Blanket Purchase Agreement (BPA) is to secure behind-the-wheel driver assessments for member/driver candidates prior to being granted driving privileges. This assessment is designed to validate the candidates’ driving skills, reinforce driving laws and defensive driving strategies, and contribute to the reduction of accidents/damages to NCCC’s fleet. The NCCC Southwest Region is committed to ensuring that member/drivers that operate 15 passenger vans/cargo vehicles have the knowledge and skill to transport passengers and equipment safely.

Period of Performance:

This Blanket Purchase Agreement (BPA) has been set for One (1) Base-Period and two (2) Option Periods. Pricing shall remain in effect for the duration of the BPA, inclusive of the Base-Period and all Option Periods.

Place of Performance:

This agreement will be performed in the Aurora, CO area.

Hours of Operation:

Vendor must perform test members between the hours of 9:00 am MST – 5:00 pm MST.

Federal Holidays:

Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday –Saturday or Sunday – the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). Contractors shall follow these same guidelines. Direct billing/invoicing shall not be allowed for any Federal Government Holidays (e.g. New Year’s Day; Birthday of Martin Luther King, Jr.; Birthday of George Washington; Memorial Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day)

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below.

Specific Requirements:

The selected vendor must submit proof of a commercial driving school registered in good standing with the State of Colorado. Vendor must have proof of current and valid general liability insurance, vehicle insurance and registration, surety bond in the amount of $10,000, and worker’s compensation insurance in the form of an insurance certificate, if required by the Workers’ Compensation Act on file with the Department of Revenue. NCCC may request a copy of the insurance information upon selection as the potential awardee of this BPA.

It is the responsibility of the vendor to notify NCCC of any change in its State registration status, change in location, phone numbers and change in principal owners/agents.

Vendors must be registered or agree to register in the federal procurement system as part of the bid process.

LEVEL OF EFFORT:

All evaluators must meet the requirements for Basic Operator Skills Testers (BOST) established by the Colorado Department of Revenue, Division of Motor Vehicles, Driver Testing and Education Section Unit. These requirements cover rules, regulations and conduct of instructors eligible to test drivers within commercial driving schools within the state and evaluator qualifications including, but not limited to, training, certifications, years of experience, etc. All evaluators shall be free of alcohol, drugs or medications that could influence their performance or perception. All evaluators will have a valid driver’s license.

The selected vendor will provide NCCC with written documentation that all Driver Evaluators utilized for this BPA meet the above certification/description a minimum of three days prior to the start of each testing period. This documentation will be submitted to the Southwest Region Point of Contact identified in the BPA award.

GOVERNMENT RESPONSIBILITIES

Order POC will coordinate with vendor on specific dates and times for testing. 15 passenger vans will be provided for the testing of members. Government will ensure all vehicles are fueled and meet all safety standards.

DELIVERY OR DELIVERABLES

Each on-road Driving Evaluator will need to comply with the following lists of tasks:

· Become familiar with and enforce NCCC driving policies outlined in the Attachment - NCCC Member Handbook (attached), and NCCC Policy 571 - Vehicle Management, Usage, and Safety (provided upon request).

· Use NCCC vans for the assessments. These 10 to 15 passenger vans are registered with the Federal Motor Vehicle Registration System (sample Registration attached), have liability coverage through the Federal government, (sample Proof of Liability attached), and meet or exceed maintenance and operability set forth by the US General Services Administration.

Have a minimum of 6 evaluators to take multiple driver candidates out at a time for on-the road testing. Approximate evaluator to student ratio anticipated to be 1 to 6. Each evaluator will have a vehicle to use for the road test.

· Conduct the assessment beginning with the first driver starting at the AmeriCorps Campus and the last driver ending at the AmeriCorps campus and having the assessment routes within 15 miles of the AmeriCorps campus.

· Sit in the front passenger seat during every test, serving as an “assistant driver” during the test by directing the driver along the route and coaching the driver through the testing process.

· Ensure each driver completes the actions and skills listed on the NCCC on-road skills checklist. See Driver Skill Observation Checklist (attached), and signs NCCC Acknowledgment Form 571 (attached), accepting responsibility for driving the vehicle and liability coverage (packets provided by NCCC)

· Provide constructive feedback that increases driver awareness, reinforces driving laws, and share defensive driving strategies in a calm, courteous manner.

· NCCC drivers must have a “ground guide” when backing up the van or encountering tight spaces. Passengers in the van can serve as ground guides, but the instructor/tester may need to provide ground guiding support at times.

· Conduct on-road evaluations lasting 20 to 30 minutes per candidate unless the Evaluator stops the assessment because the driver does not demonstrate that sufficient skill, experience, or caution to continue.

· Evaluation sessions will begin at 9am and conclude at 5pm with a 30 minute lunch starting at 1pm.

· Designate the driver’s rating based on a ‘Recommend’, ‘Needs Improvement’ or ‘Not Recommend’ scale based on the provided criteria in the Observation Checklist and the make comments based on the Evaluator’s informed judgement.

· Ensure that testing forms and mileage records are fully and accurately completed and signed for authentication, and turned in to NCCC at the completion of the testing each day.

· Complete all assessments requested within 1 to 3 days depending on the number needed to be tested. Main testing will be 2 times per year with re-testing/new join will be tested 4 times throughout the year.

Allow NCCC staff to serve as observers of any/all assessments upon request. Staff observers will be NCCC approved drivers that have completed the Coaching the Van Driver course.

No person other than the instructor/tester, NCCC members and NCCC staff may ride in the vans.

REPORTING REQUIREMENTS

N/A

PAYMENT PROVISIONS:

All invoices must be submitted through IPP and will be NET 30.

OTHER CONSIDERATIONS

Travel:

No travel is required under this contract.

Key Personnel:

Non-Compliance Penalties:

Contractors shall provide a 100% satisfaction guarantee for the services and must fully meet the responsibilities outlined for Evaluator Requirements and Prerequisites, and meet the Vendor Requirements outlined above.

Information System Security Requirements:

Data Rights:

Instructions: Specify if the contractor is required to produce, furnish, acquire, or use data to meet the SOW requirement(s). Make sure to include the Government and contractor’s respective data rights and obligations (e.g. limited or unlimited).> Section 508—Electronic and Information Technology Standards:

Publications and Publicity:

Confidentiality of Information: