STATEMENT OF WORK Door Replace.docx

Statement Of Work For USCG South Portland ANT Door Replacement 259 High St.

South Portland, ME 04106 Date Prepared: 08/26/2026 Introduction/Background The USCG requires localized operational maintenance for the turnkey replacement of designated interior and exterior doors at the South Portland ANT facility. Upgraded, weather-tight, and secure doors are intended to provide for the safety, security, and wellbeing of the crew while extending the service life of the facility. Contractors shall provide all applicable services, materials, and equipment to provide fully functioning entryways in accordance with all applicable state and federal codes.

Scope of Work The Contractor shall safely remove specified doors, including frames, sills, and associated hardware, and install new "like-and-kind" units to enhance the facility's weather resistance, security, and energy efficiency. The contractor will be responsible for the proper disposal of all debris and removed materials off-site.

Specific Performance Requirements:

· Interior Doors: Turnkey replacement of ten (10) single interior doors and one (1) double interior door.

· Exterior Doors: Turnkey replacement of eight (8) single exterior doors and two (2) double exterior doors. Exterior openings must achieve a complete and watertight seal. Replace door frames where needed due to their current conditional state.

· Hardware: Install commercial-grade hardware, including a BEST key lock system with a 7-pin core, and pin code manual locks with mechanical keypads on designated doors.

· Safety Compliance: All new doors must meet applicable fire ratings with the rating tags clearly adhered to the door.

All work shall be accomplished to code in the specified fields and with the best standard practices. Workman shall be thoroughly experienced and certified in the required trades. Supervisor contact and qualifications shall be submitted for approval and record.

Period of Performance All work shall take place within 30 days of Notice to Proceed (NTP). All work will be continuous on-site with no more than incidental pauses in production between trades. Work shall be performed between Monday-Friday 0700-1530 (excluding Federal Holidays). Any work that needs to be done outside these times shall be brought to the attention of the Contracting Officer’s Representative (COR) 48 hours in advance for approval. All work dates must be confirmed 24-48 hours in advance with the COR.

The contractor may reschedule up to 2 business days in case of inclement weather. Scheduling of the date of repair shall be made in best efforts to avoid this. All Contractor and Subcontractor personnel performing work on Coast Guard property must be U.S. Citizens or legally authorized to work in the United States. All contractor employees must carry a valid, government-issued photo identification (e.g., REAL ID driver's license, passport) on them at all times while working on U.S. Coast Guard property.

Place of Performance Work will take place at: USCG South Portland ANT, 259 High St., South Portland, ME 04106. Contractors may require a government employee escort while working in designated secure areas of the facility. The Contractor shall coordinate with the COR daily to ensure proper access and minimize disturbances to the routine of USCG operations.

4.1 Pre-Bid Site Visit

During bidding, contractors are highly encouraged to make a site visit to determine existing conditions, verify door dimensions, frame conditions, and logistical requirements prior to submitting a bid. Failure to inspect the site will not relieve the Contractor from responsibility for successfully executing the work for the proposed price.

All contractors must contact the COR to schedule a site visit.

Contracting Officer’s Representative (COR):

CWO3 Anthony R. Sanchez Facilities Engineer Sector Northern New England, U.S. Coast Guard Office: 571-607-1035 Work Cell: 207-318-2485 Email: Anthony.R.Sanchez@uscg.mil Work Requirements All work done shall be performed IAW OSHA Safety and Regulations. Any equipment that is left on-site shall be properly secured if left overnight.

Unauthorized Work and Modifications:

The Contracting Officer (KO) is the ONLY person authorized to approve changes in any of the requirements of this contract. The Contractor shall not perform any extra work, deviate from the SOW, or incur additional costs without prior written authorization/modification from the KO. In the event the Contractor effects any change at the direction of any person other than the KO (including the COR or local unit personnel), the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.

Schedule A schedule shall be decided after contract award. A pre-commencing meeting shall take place either in person or phone conference before any work is scheduled.

Acceptance Criteria Work will not be signed as COMPLETED and ACCEPTED, until inspected by the designated COR. The COR will identify any work that is not performed in accordance with the Statement of Work. The Contractor shall demonstrate full system operation (hardware function, weather seal) via a functional test with the COR prior to final acceptance.

Warranty: The Contractor hereby warrants for a period of one (1) year, commencing from the date of final project acceptance, that all work performed, structural integrity, functionality, and all materials supplied, shall be free from defects in materials and workmanship. The Contractor shall promptly repair or replace defective work at its sole expense upon written notice from the COR.

· Removals All waste created as a result of fulfilling these specifications shall be removed from the site daily at contractor’s expense. No flammable materials shall be left inside the buildings overnight.

Hazardous Materials: Contractors must conduct standard localized testing on existing frames/paint prior to demolition. No abatement is included in this scope. If suspect materials (lead/asbestos) are identified that require abatement to proceed, all work in that area shall immediately pause, and the COR shall be notified.

· Smoking and Restrooms Contractor/employees shall not smoke cigarettes, e-cigarettes, cigars, pipes or chewing tobacco in any of the Unit buildings. Smoking and vaping are strictly prohibited inside the building and within 50 feet of any entrance, window, or ventilation intake. Smoking outside the building will be permitted in designated exterior areas determined during the pre-construction meeting. Contractor shall be responsible for maintaining a clean environment in the designated area.

Restroom Facilities: Contractor personnel are authorized to use the designated visitor restrooms located in Building 5.

· Protection of Existing Structures and Utilities The contractor shall supply and maintain protective measures against damage to existing structures, utilities or interruption of any service. Failure to do so may result in cessation of all work. All damages or interruption of utility services resulting from failure to take necessary precautions shall be repaired or restored, at no additional cost to the government. The contractor shall remove all scraps and debris generated by this operation by the end of each working day. Equipment or material (removed or new) shall not be stored in hallways or stairways. The area shall be cleaned upon job completion. All flooring shall be vacuumed, mopped, or swept completely. All damages to existing material condition of rooms, including walls and paint, resulting from failure to take necessary precautions shall be repaired or restored. All debris shall be removed and disposed of in accordance with applicable City, State and Federal Laws.

Submittals The Contractor will submit standard manufacturer product data and/or standard shop drawings for the new doors and hardware prior to mobilization for COR approval. (No PE stamped structural plans are required). The contractor shall provide submittals as pdf or word documents. The contractor must receive in writing from the U.S. Coast Guard that the submittals are approved prior to ordering the associated materials.

Award A. It is the government’s intent to make award to the low-cost responsive offeror through issuance of a firm fixed price contract.

1. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in (SAM) shall result in Contracting Officer proceeding with next successful registered contractor. Website: www.sam.gov

7. Invoicing A. Invoices shall be uploaded to the Invoice Processing Platform (IPP) an account can be created at https://www.ipp.gov. To ensure proper payment, all invoices shall have requisition number/purchase order number, company name and address, UEI number, invoice number and date clearly indicated on your invoice. It is recommended that the contractor attach a copy of the Purchase Order (PO)/Contract to their invoice(s).

1. The contractor shall itemize invoices with the appropriate corresponding CLIN as listed on the PO.