Statement of Work DCR 2027 Leadership Academy.pdf
PDF 71 KB Posted
- Solicitation number
- BD-27-1020-DCRFS-DC367-135073
- Issued by
- Massachusetts
About this file
This Statement of Work is a Request for Proposal issued by the Massachusetts Department of Conservation and Recreation (DCR) for the procurement of conference facilities and related services for the agency's 2027 Leadership Academy. The RFP solicits temporary rental of conference space, catering services, and hotel accommodations to accommodate approximately 300 guests for a professional development training event scheduled for two consecutive days in early April 2027, with the day prior needed for setup. The anticipated project completion date is April 14, 2027. Responses must be submitted electronically through the Commbuys system by 5:00 PM on Tuesday, November 17, 2026, with questions due by 5:00 PM on Tuesday, November 10, 2026 and answers provided by 12:00 PM on Thursday, November 12, 2026. The estimated award date is Tuesday, November 24, 2026. The RFP is identified as Commbuys Bid #BD-27-1020-DCRFS-DC367-135073 under Contract #PRF86, Category 4 Event Planning and Event Support Services.
Evaluation criteria include the vendor's ability to meet DCR's conference space needs for up to 300 guests, prior history of providing goods and services to DCR, and competitive discount pricing for increased quantities. All deliverables must comply with accessibility standards set forth in Executive Order 614 and the Americans with Disabilities Act Title II. Vendor fee schedules must match those posted by the Office of Supplier Diversity for PRF86, and any fee schedule exceeding the posted amount will result in bid disqualification. DCR reserves the right to accept or reject any and all quotes, contract with some, all, or none of the responding vendors, negotiate with responding vendors, or cancel the RFP in whole or in part. Inquiries regarding vendor registration and system access should be directed to the Commbuys Help Desk at 617-720-3197, with primary RFP contact being Karim Glasgow at karim.glasgow@mass.gov or 857-303-1825.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Statement of Work – Request for Proposal
Accessibility Standards
Effective immediately, all deliverables related to goods and services contracts must meet the accessibility standards set forth with Executive Order 614 and the Americans with Disabilities Act Title II (ADA Title II). This applies to all vendors’ bid proposals and related documents submitted for consideration.
RFP Title: Conference Space and Catering Services for DCR 2027 Leadership Academy
Commbuys Bid #: BD-27-1020-DCRFS-DC367-135073
Contract #: PRF86
Contract Category: Category 4 Event Planning and Event Support Services
Description of need Summary: This Request for Proposal (RFP) is posted by the Department of Conservation and Recreation for the procurement of a vendor to provide conference facilities for hosting the agency’s 2027 Leadership Academy over a two day period in Spring 2027, along with catering services and hotel accommodations.
Commonwealth Eligible Entity Engaging a Vendor:
Eligible Entity Name: Department of Conservation and Recreation
Type of Eligible Entity: State Agency
Eligible Entity Mailing Address: 10 Park Plaza Ste. 6620, Boston, MA 02116
Contact Name: Karim Glasgow
E-Mail Address: karim.glasgow@mass.gov
Telephone: 857-303-1825
This Request for Proposal (RFP) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFP, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFP and to contract for some, all, or none of the responding vendors as a result of this RFP. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFP, in part or in its entirety, if it is in the best interest of the agency to do so.
Specifications sought: Please refer to the corresponding document Scope of Services DCR 2027 Leadership Academy
Project Description: DCR Leadership Academy draws staff from across the state of Massachusetts for a one day professional development training event. Facilities will also be needed for the day before, to accommodate setup.
Scope of Work: Temporary rental of conference space (such as hotels, convention centers, conference centers, etc.) with the added ability to also provide food catering services and hotel accommodations, to support DCR training and professional development conference
Anticipated Completion of Project: April 14, 2027
Evaluation Criteria: Responses will be evaluated according to the following criteria:
Ability of goods and services offered to meet DCR conference space needs for up to 300 guests;
Prior history providing goods and services to DCR;
Competitive discount pricing for increased quantities.
Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on PRF86 and have not registered on Commbuys, you are required to do so. Vendors should consult the vendor user guide at http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.
Help is available from the Commbuys Help Desk at 617.720.3197.
Please ensure that your vendor fee schedule included with this proposal matches that which is posted by OSD for this contract. If the fee schedule exceeds that which is posted, your bid will be disqualified.
Questions are Due by: 5:00pm on Tuesday November 10, 2026
Answers to Questions will be submitted by: 12:00pm on Thursday November 12, 2026
RFP Responses are due by: 5:00pm on Tuesday November 17, 2026
Estimated Award Date: Tuesday November 24, 2026
File details come from the government source that posted it. Updated .