Statement of Work-Cohort A B C Meeting 26Feb26 Edit 1.pdf

Statement of Work

OFFICE OF INSPECTOR GENERAL

DEPARTMENT OF VETERANS AFFAIRS

Title & Scope

The VA OIG plans to hold the Office of Audits and Evaluations Cohort A, B, & C Meeting from April 26 – May 1, 2026.It will consist of approximately 194 in-person attendees. This will require meeting event space, A/V, and light refreshments.

Background We plan to deploy training that will enable the staff to effectively work together to address and solve organizational issues. This will develop and maintain the staff’s professional competency by completing training hours that will go towards satisfying the mandatory continuing professional education requirements the audit staff are required to complete as stated in the Government Auditing Standards.

Objectives It is imperative for OAE senior executives, directors, managers, and staff to work in a cooperative spirit, communicate regularly, and share information. This will be an in-person event. The meeting will require input from all participants, as well as small group discussion therefore, the in-person forum provides significantly more value than virtual.

Requirements

Meeting Space (Monday -Thursday):

-1 General Session (all Cohorts together & holds at least 200 attendees, classroom style). Must be wide and not narrow to ensure people sitting in the back of the room are able to view the presentation/s.

-3 Rooms for each Cohort (Breakouts) – using the General Session space. Hold at least 70 people each.

-5 Rooms for each Division (Breakout rooms w/airwalls, if needed). Holds at least 25 people each -1 Quiet room, holds at least 10 (no A/V needed for this room) -Total of 10 rooms A/V (Monday-Thursday):

-A/V packages for all rooms (able to accommodate virtual attendees) -General Session – mainstage podium, 2 lavalier microphones, 4 handheld wireless microphones, speaker system, at least 2 screens (depending on room layout) -Cohort Breakouts – podium, 1 lavalier microphone, speaker system, 2 handheld wireless microphones, 1 screen for presentations -Division Meeting Rooms – A/V package (screen, 1 microphone) -WiFi coverage for ALL rooms Light Refreshments (Monday – Thursday):

-AM and PM Break for 30 minutes each day of the meetings

Contract Type Fixed Contract Price for meeting space rental, A/V, and light refreshments.

Administration

Place of Performance Houston, Texas

Period of Performance Meeting will be held April 26 – 1 May 2026.

Deliverables/Delivery Schedule Meeting Event Space, A/V, and light refreshments:

SOW

REQUIREMENT #

DELIVERABLE TITLE #CALENDAR

DAYS AFTER

AWARD (OR

DELIVERY

DATE)

Security N/A

Government Furnished Equipment (GFE)/ Government Furnished Information (GFI)

Packaging, Packing, and Shipping Instructions

Inspection and Acceptance Criteria

Accounting and Appropriation Data and Invoicing

Other Pertinent Information or Special Considerations Hotel availability for our selected dates and large enough meeting space for our mission requirements.

Location for this meeting is based on dining facilities within 0.5 miles due to rental cars not being authorized and weather depending on the time of year.

Post-Award Administration