Statement_of_Work_-_Chain_Link_Fence_Repair.pdf

Cuyahoga Valley National Park Brecksville, OH 44141

STATEMENT OF WORK:

Chain Link Fence Repair

DATED:

12/11/2020

NATIONAL PARK SERVICE

INTERIOR REGIONS 3/4/5

OHIO MAJOR ACQUISITION BUYING OFFICE

Statement of Work (SOW)

1. Background:

Cuyahoga Valley National Park is seeking the repair of 120 linear feet of chain-link fencing. This fence serves as a security barrier at the Fitzwater train depot for the Cuyahoga Valley Scenic Railroad.

2. Objectives:

A. Repair 120 Linear Feet (LF) of chain-link fencing.

B. Install a 10-foot cantilever sliding fence gate.

C. Remove/haul away damaged fencing.

3. Place of Performance:

Cuyahoga Valley National Park Fitzwater Maintenance Facility 7600 Canal Rd. Valley View, OH 44125

4. Period of Performance:

60 days after issuance of Notice to Proceed (NTP).

5. Scope:

Remove damaged fencing and replace/install 120 linear feet x 8 feet tall chain-link fencing with 3 strand barbed wire, to include 1 (one) 10-foot-wide cantilever sliding gate with 3-strand barbed wire.

6. Tasks:

Remove existing damaged chain-link fencing and replace with new.

A. Install 120 Linear Feet; 8 foot tall chain-link fence with 3-stranded barbed wire.

B. Install a 10 foot long, 8 foot tall cantilever sliding gate with 3-strand barbed wire.

C. Remove existing damaged fencing and haul away.

SOW Chain-Link Fence Installation

7. Examination of the Site:

All bidders are urged to visit the job site and examine existing conditions before submitting bids. All bidders will be held to have the same knowledge concerning the site and the on-ground conditions as if they had inspected the job site. No change orders will be approved for work obvious during a site visit. Please see FAR 52.236-27 - Site Visit (Construction).

8. System Requirements:

All product/materials contained in the below sections are subject FAR Clause 52.211-6 Brand Name or Equal.

Brand name or equivalent product must use manufacturer’s instructions and recommendations for product installation/application.

A. Chain link fence must be 9 gauge galvanized - commercial grade.

B. 2”x2” mesh – 9 gauge galvanized chain link fence fabric C. Concrete for uprights posts to be installed per fence manufacturer guidelines.

9. Delivery:

A. The contractor is responsible for delivering any supplies or parts required to complete installation.

B. Contractor will ensure all delivery of materials, tools and supplies to specified locations as outlined in the contract. Storage on-site of the above items will be at the discretion of the COR.

10. Quality Assurance Requirement:

The contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the critical areas identified in this statement of work. The government will periodically evaluate the contractor’s performance in accordance with the statement of work.

11. Submittals:

11.1 General Submittal Procedures: Submittals shall be prepared and provided for the individual Specification Sections. Types of submittals are indicated in individual specific sections. CM-16 Transmittal Form: All submittals shall be transmitted via email using National Park Service form CM-16 form. The form will be provided by the Contracting Officer. No action will be taken on a submittal item unless accompanied by the CM-16 transmittal form.

Contractor shall submit to Contracting Officer (CO) and Contracting Officer Representative

(COR).

A. Documents to be submitted to Contracting Office before Notice to Proceed (NTP) will be issued (all are due 10 calendar days after notice of contract award):

1. Signed Contract

2. Alternative Payment Protection - Must provide either a Payment

Bond or Irrevocable Letter of Credit for construction contracts greater than $35,000, but not greater than $150,000

a. Payment Bonds - Must be provided for construction contracts exceeding $150,000

b. Performance Bond - Must be provided for any construction contracts exceeding $150,000

3. Certificate of Liability Insurance

4. Letter Designating the Project Manager and Site Superintendent and their authority as it pertains to this project

5. Safety/Accident Prevention Plan – must be approved before work can commence/start

If all of the documents listed above have not been received, Notice to Proceed will not be issued, and the Contracting Officer will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued.

B. Documents to be submitted to Contracting Office after NTP has been issued and work can be performed on-site/begin (all are due 10 calendar days after issuance of NTP or otherwise specified in the table below):

The following submittals shall be submitted with a CM-16 transmittal cover sheet to the CO/COR and submitted for approval as outlined below:

1. Work/Project Schedule -- delineating the various stages of work by phase (milestones)

2. Contractor shall provide, when applicable but not limited to, copies of product specifications, manufacturer’s literature and installation instructions of all materials and products to be furnished and installed. COR will verify that product specifications meet contract requirements.

3. Quality Control Plan

4. Schedule of Values (if applicable)

5. Documentation of licensing or certifications as an approved installer by manufacturer of materials for each individual product submittal and shop drawing (if required)

6. List of individuals working on the project

7. SF1413 – Statement of prime contractor/acknowledgement of subcontractor

8. Safety Data Sheets (SDS) for each individual product submittal and shop drawing (if required)

C. The following submittals are required to be submitted before final payment is made:

1. Unless otherwise specified in the specifications, Contractor is required to provide at the end of the project a series of before, during and after pictures of what was completed. The pictures will include all areas the contractor is authorized to work on.

2. Manufacturers recommended care and cleaning requirements (if applicable)

3. Receipts from recycling companies showing quantity of material being recycled.

4. Warranty documentation for workmanship (as outlined in the

Specifications/Statement of Work: Start date of warranty will be the date shown on the Final Inspection Checklist/Report)

5. Product warranties (if applicable)

6. Pay applications

7. Certified payrolls – should be sent weekly

8. Contractor quality control daily reports (any outstanding)

9. Release of Claims - must be for the full amount of the contract (to include modifications)

10. SF1413 (any outstanding) - Statement of prime contractor/ acknowledgement of subcontractor

11. Drawings/pictures (if applicable), etc.

12. Testing Reports (if applicable)

13. Final Inspection Checklist/Report (initiated by the COR, all parties sign once complete)

D. Submittal List: A submittal list has been attached to the end of this Specification Section.

The intent is to provide an overall summary of submittal requirements and not a comprehensive list. The requirements of the individual Specification Sections, terms and conditions of the Contract still apply regardless of what is shown on the submittal list.

E. The items in the Submittal List shall be submitted in accordance with the “Date Completed” column. If all of these documents have not been received in the timeframe outlined in the column, the Notice to Proceed will not be issued, and the Contracting Officer will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued. Contracting Officer will notify the Contractor of tentative date for the Pre-Construction Conference after contract award.

Description Quantity/ Format

Date Completed

Signed Contract.

Electronic Copy

10 calendar days after Notice of Award

Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

Electronic Copy

10 calendar days after Notice of Award

Letter designating Project Superintendent and Site Superintendent and their authority as it pertains to this project.

10 calendar days after Notice of Award

Project Schedule Electronic Copy

10 calendar days after Notice to Proceed

List of individuals working on the project

10 calendar days after Notice to Proceed

Safety/ Accident Prevention Plan Electronic Copy

10 calendar days after Notice to Proceed;

before any work is conducted/begins

Product Specifications manufacturer’s literature and installation instructions of all materials (when applicable)

Electronic Copy

10 calendar days after Notice to Proceed

List of all subcontractors Electronic Copy

10 calendar days after Notice to Proceed

Written statements from subcontractors certifying compliance with applicable labor standard clauses (SF1413).

Electronic Copy

10 calendar days after Notice to Proceed

Safety Data Sheets (SDS) for all applicable materials (if applicable)

Electronic Copy

10 calendar days after Notice to Proceed

Required photographs - before, during and after pictures of what was completed.

Electronic Copy

At the time of contract acceptance/completion or as specified in the specifications

Manufacturers recommended care and cleaning requirements (if applicable)

Electronic Copy

At the time of contract acceptance/completion

Receipts from recycling companies showing quantity of material being recycled (if applicable)

Electronic Copy

At the time of contract acceptance/completion

Warranty documentation for workmanship

Electronic Copy

At the time of contract acceptance/completion

Product warranties (if applicable) Electronic Copy

At the time of contract acceptance/completion

Pay applications Electronic Copy

At the time of contract acceptance/completion or as needed for progress payments

Certified payrolls Electronic Copy

At the time of contract acceptance/completion or as needed for progress payments

Contractor quality control daily reports (any outstanding)

Electronic Copy

At the time of contract acceptance/completion or as needed for progress payments

Release of Claims - must be for the full amount of the contract (to include modifications)

Electronic Copy

At the time of contract acceptance/completion

SF1413 (any outstanding) - Statement of prime contractor/ acknowledgement of subcontractor

Electronic Copy

At the time of contract acceptance/completion or as needed before and throughout the life of the contract

Drawings/pictures (if applicable), etc.

Electronic Copy

At the time of contract acceptance/completion or as specified in the specifications

Testing Reports (if applicable) Electronic Copy

At the time of contract acceptance/completion or as specified in the specifications

Final Inspection Checklist/Report Electronic Copy

At the time of contract acceptance/completion

Technical Section specified documents as outlined in the Specifications/SOW

Electronic Copy

As required to maintain the project schedule and with product lead times

11.2 Shop Drawings, Product Data, and Samples: Contracting Officer will provide sample cover sheet in the form of the CM-16 transmittal cover sheet.

A. Shop Drawings: See technical specifications

B. Product Data: See technical specifications

C. Samples: See technical specifications

D. For submittals specified above, forward submittals to CO and COR: See technical specifications

E. Submittals are to be provided electronically, except in the case of otherwise specified physical color or materials samples (if required). After approving submittals, Contracting Officer will return one copy of the approved submittal to the Contractor. If submittals are not approved, Contracting Officer will return copy of the disapproved submittal that was provided electronically, not to include color and material samples submitted, to Contractor with reasons for rejection. Contractor will be required to resubmit, correcting the identified reasons in the returned disapproved submittal. Any work done before approval shall be at Contractor's own risk.

11.3 Approved Equals: If an item in this solicitation is identified as “brand name or equal” or lists more than 3 manufacturers, the product description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation or relevant specification.

A. For each item proposed as an “approved equal,” submit supporting data, including:

1. Drawings and samples as appropriate.

2. Comparison of the characteristics of the proposed item with that specified.

3. Changes required in other elements of the work because of the substitution.

4. Name, address, and telephone number of vendor.

5. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

B. A request for approval constitutes a representation that Contractor:

1. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

2. Will provide the same warranties for the proposed item as for the item specified.

3. Has determined that the proposed item is compatible with interfacing items.

4. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

5. Waives all claims for additional expenses that may be incurred as a result of the substitution.

C. Approved Equals will be evaluated and approved/disapproved during the submittal process.

11.4 Project Schedule: Within 10 calendar days after issuance of NTP and before beginning any work, submit Project Schedule. Contracting Officer Representative and Contracting Officer will review the Project Schedule for format and content. Submit Project Schedule electronically (normally in Gantt Chart format) showing estimated starting and completion dates for each part of the work. The first progress payment will not be issued until an acceptable project schedule is submitted. The following information must accompany submission of project schedule prior to processing any pay application:

A. Daily/weekly progress reports during construction as part of the administration process.

12. PROJECT CLOSEOUT

12.1 Description: The work of this section consists of final cleanup, closeout submittals, final inspection procedures, and safety precautions.

12.2 Cleaning: Remove all tools, equipment, surplus materials, and rubbish. At time of final inspection, project shall be thoroughly clean and ready for use.

12.3 Final Inspection/Project Closeout: Submit written certification that project is complete, and a final inspection must be requested to the Contracting Officer and/or Contracting Officer Representative in writing. The Contracting Officer or designee will inspect within 10 days of receipt of request or at a mutually agreeable time.

A. If the work is determined to be complete, following the final inspection, the Contracting Officer Representative will prepare and complete the Final Project Closeout Checklist/Inspection document and provide acceptance of the work to the Contracting Officer. Contracting Officer will then make final approval of the Final Project Closeout Checklist/Inspection document issuing final acceptance of the project.

B. If the work is not determined to be complete following the final inspection, the

Contracting Officer and/or Contracting Officer Representative will notify Contractor in writing and prepare the Punchlist Items on the Final Project Closeout Checklist/Inspection document. Contractor shall request a new final inspection after completing the work. Re-inspection costs may be charged against the Contractor in accordance with the Inspection of Construction contract clause.

C. Contractor shall complete the Punch List items as documented on the final project closeout checklist/inspection document.

D. If Contractor completes all items of work on the Punch List and all contractually required items, Contracting Officer will issue documentation of final acceptance/project completion of the work by issuing final approval on the Final Project Closeout Checklist/Inspection document, resulting in issuing final acceptance of the project.

E. If the Contractor fails to complete the work within the time frame, the Contracting

Officer may correct the work with an appropriate reduction in contract price or charge for re-inspection costs in accordance with the Inspection of Construction contract clause.

F. Disposition of any permits and warranties required by the specifications in this section.

12.4 Final Acceptance: After all deficiencies have been corrected, a Letter of Acceptance will be issued. Contractor will be required to submit all items as outlined in the submittal section above before final payment will be approved and finalized.

12.5 Warranty

A. 1-year Construction Warranty on all labor and workmanship shall be based on date of final acceptance. This is determined/issued by COR/CO and contractor during the project closeout phase. This warranty does not include the individual manufacturer’s part or product implied warranties.

B. Provide All Warranty information of products installed organized by Division. All contact information, extents and conditions shall be clearly noted as well as date of overall final acceptance/project completion.

C. Information shall include operation and maintenance manuals for each warranted material.

13. Government-Furnished Property (GFP):

No government furnished property, material or equipment will be provided. Government furnished information will be limited to that provided in this solicitation of detailed plans and specifications. No water or electricity is available on site.

14. Security Considerations:

The contractor will be responsible to secure the work area after hours. If needed, gates can be locked with contractor furnished lock and NPS lock.

Allowable work times and days are as follows:

Monday - Friday: 7:00 AM – 4:00 PM.

Saturday - Sunday: No work permitted.

15. Travel:

The contractor’s proposal will incorporate all travel required, and this will not be paid as a separate line item.

16. Special Material Requirements:

Recycled aggregate content meeting the required ODOT specifications is preferred. All efforts shall be made to reutilize or recycle materials prior to depositing in a landfill or other location.

Goal of contact is to have zero waste.

17. Quality Assurance Requirement:

The contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the critical areas identified in this statement of work. The government will periodically evaluate the contractor’s performance in accordance with the statement of work.

18. Protection of Cultural and Natural Resources:

This area is a unit of the National Park Service. Consequently, all work by the Contractor will be performed with the utmost care to ensure the cultural and natural qualities for which the area was established are not impaired or damaged.

19. Preservation of Natural Features:

Confine all operations within the work limits of the project. Exercise special care to leave the natural surroundings undamaged. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

20. Equipment Restrictions:

Use only equipment that can safely negotiate area to be worked in. The contractor shall maintain all equipment in safe condition.

21. Stockpiling and Storage Restrictions:

Material may be stockpiled and stored in designated areas approved by the Contracting Officer’s Representative (COR). No woody vegetation shall be disturbed and any such staging area will be graded, seeded and mulched at no cost to the Government.

22. Hauling Restrictions & Permits:

Comply with all legal load restrictions in the hauling of materials on public roads beyond the limits of the project. All permits needed for construction to be acquired from local jurisdictions prior to commencing work.

23. Disposal:

Dispose of excess excavated material that cannot be used in construction outside the park. All efforts shall be made to reutilize or recycle materials prior to depositing in a landfill or other location. Unless otherwise specified by Contracting Officer, all removed material becomes the property of the Contractor. Contractor to submit recycling plan including recycled content aggregate proposed prior to start of project and disposal records showing percent of debris diverted from landfill prior to close out. Goal of contact is to have zero waste.

24. Protection of Existing Utilities:

Before construction begins, the Contractor shall locate all utilities in the vicinity of any ground disturbance. The Contractor shall be responsible for complying with all regulations pertaining to utilities in the State of Ohio. The Contractor shall assume all risks for all utilities located in the vicinity of his work, whether above or below the surface of the ground. The Contractor shall also be responsible for all damages and assume all expense for direct or indirect injury, caused by his work, to any of the utilities, or any person or property by reason of injury to them, whether such utilities are or are not shown on the drawings, once they have been uncovered by the work.

25. Traffic Control:

The Contractor shall provide, erect, maintain and subsequently remove all traffic control devices required to gain access to the site and/or complete the work. The traffic controls shall be in accordance with the “Ohio Manual of Uniform Traffic Control Devices for Streets and Highways”. Traffic control devices shall be provided with suitable supports of sufficient strength and stability. Providing traffic control shall be considered incidental to the completion of the project and no separate payment shall be made for this work. The contractor shall complete the project so as to minimize the disruption of traffic flow within the work area.

26. Field Verification:

Field verify new and existing dimensions affecting the work of this contract before ordering products.

27. References:

All work will conform to relevant sections of Ohio’s Construction and Material Specifications, latest edition indicated here as ODOT.

28. Accident Prevention:

28.1 Description: The work of this section consists of establishing and implementing an effective accident prevention program and providing a safe environment for all personnel and visitors.

A. It is the Contractor's responsibility to require all those working on or visiting the site to wear hard hats and other necessary personal protective equipment in good repair at all times. As a minimum, maintain four hard hats and all other APP required equipment.

28.2 Submittals:

A. Accident Prevention Program: Prior to any work commencing on site, contractor must submit (as outlined below in Submittal section) an accident prevention plan. This plan must be submitted and approved. The Plan shall be written to comply with OSHA and project requirements (a generic plan is not acceptable) including but not limited to the following:

1. Name of responsible supervisor to carry out the program

2. First aid procedures

3. Training, both initial and continuing

4. Planning for possible emergency situations

5. Contractor to identify nearest location of medical facility for emergencies

6. Recognition that work will be performed in remote areas with limited communication or cell phone coverage

B. Meeting and Inspection Reports: Safety Meetings: As a minimum, conduct 15 minute "toolbox" safety meetings. These meetings shall be conducted by a foreman and attended by all construction personnel at the worksite. Submit a report of safety meetings and inspections. The Contractor shall document the “toolbox” meetings through the daily logs.

28.3 Qualification of Employees:

A. Ensure that employees are physically qualified to perform their assigned duties in a safe manner to include operators of vehicles and equipment. Provide operating instructions for all equipment.

B. Do not allow employees to work whose ability or alertness is impaired because of drugs, fatigue, illness, intoxication, or other conditions that may expose themselves or others to injury.

28.4 Accident Reporting: The Contractor shall report all accidents to the Contracting Officer or designee as soon as possible and assist the Contracting Officer and other officials as required in the investigation of the accident.

28.5 First Aid Facilities: Provide adequate facilities for the number of employees and appropriate to the hazards associated with the types of ongoing construction work at the site.

28.6 Emergency Instructions: Post telephone numbers and reporting instructions for ambulance, physician, hospital, fire department, and police in conspicuous locations at the work site.

28.7 Personal Protective Equipment (PPE): It is the Contractor's responsibility to require all those working on or visiting the site to wear necessary protective equipment at all times.

A. PPE must meet requirements of applicable ANSI standards. Selection shall conform to OSHA 29CFR 1926 Subpart E.

B. A hard hat use area shall be designated by the Contractor. The hard hat area shall be posted by the Contractor in a manner satisfactory to the Contracting Officer.

C. It is the Contractor's responsibility to require all those working on or visiting the site to wear hard hats and other necessary PPE. All PPE will be serviceable at all times.

28.8 Hazardous Materials: It shall be the responsibility of all operators and contractors, functioning within the park to properly cleanup, mitigate and remediate if necessary, all unauthorized discharges of hazardous materials or non-hazardous chemical and biological products released from fleet and/or other support vehicles or stationary sources. Response shall be consistent with guidelines established by federal, state and local regulations, and as outlined within the operator's Safety or Hazardous Materials Business Plan.

A. If a spill, leak or other release occurs, the operator shall as soon as possible, without impeding cleanup, notify the National Park Service Emergency Dispatch.

29. Special Precautions/ Conditions:

A. All National Park Service property is a drug-free and alcohol-free environment. The use, possession, or acting under the influence of drugs or alcohol while on the National Park Service property is forbidden. Any person violating this rule will be immediately removed from the National Park Service property at the discretion of the Contracting Officer.

B. No work shall take place on holidays or weekends without prior approval of the Contracting Officer.

30. Project Meetings:

Before the start of this project, the Contracting Officer (CO) will arrange a pre-construction meeting with the contractor and the park COR. Items to be covered may include park rules and regulations, authorized representatives, correspondence, procedures, labor standards/ provisions, payroll reports, modifications, payments to contractor, acceptance/ rejection of product, subcontractors, documents required under the contract, submittals, allowable work times/ days (weekdays 7:00am – 4:00pm no weekend work), non-interference with public visitation, special events, OSHA compliance, reference materials, contractor quality control, liquidated damages, notice to proceed, tentative construction schedule, etc.

31. Green Requirements:

A. To the greatest extent possible, provide products and materials that have a lesser or reduced effect on the environment considering raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, and/or disposal of the product.

B. All worker trash generated on the job shall be removed from site including food containers and cigarette butts.

C. The contractor shall dispose of all materials according to state/local regulations.

Appendix 1 – Site Photos

Statement of Work (SOW)