Statement of Work Central Vacuum Explosive Add-Ons.pdf

STATEMENT OF WORK

For

C22-004 Explosive Add-Ons

Prepared By:

OC-ALC/OBCA

19 November 2021

C22-004 Explosive Add-Ons, 19 November 2021

1. SCOPE

This Statement of Work (SOW) defines the effort required for the purchase of Explosive Add-On parts to include delivery, installation, calibration, and performance verification in Building 9001, Post E-14 at Tinker Air Force Base OK.

The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the Explosive Add-On upgrade to the Central Vacuum System at the Oklahoma City-Air Logistics Complex (OC-ALC). The equipment is listed in Appendix A.

2. REQUIREMENTS

2.1 General: Installation, Calibration, and Performance Verification shall be accomplished within five (5) business days, or as agreed on by all parties involved, of delivery. The Contractor shall be responsible for ensuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and SOW.

2.2 Item Description: Explosive Add-On parts needed to upgrade the Central Vacuum System located in Building 9001, Post E-14 at Tinker Air Force Base OK.

• One (1) 10” IsoFlap Passive Isolation Valve with Control Module

• Two (2) Size 645 ENV2.0 Flameless Vents with Controls

• One (1) Sprinkler Port

• One (1) XP Products Drum Isolation Kit with Level Sensor

• One (1) Copper Grounding Staps for pipe joints

• One (1) Mechanical Installation and Electrical Field Wiring

• One (1) Engineering Redesign and Materials to Modify the Collector Body

• Contractor shall provide installation, calibration, and performance verification IAW the SOW.

• Contractor shall meet all requirements listed in the SOW.

2.3 Contractor Requirements

• The Contractor shall deliver Explosive Add-On parts needed to upgrade the Central Vacuum System located in Building 9001, Post E-14 at Tinker Air Force Base, OK.

• The Contractor shall provide Delivery, Offloading, Installation, Calibration, and Performance Verification.

• The Contractor shall make all necessary adjustments to the Explosive Add-On parts until item is fully operational in accordance with (IAW) the Original Equipment Manufacturer (OEM) specifications and to what is stated in this SOW.

2.4 Installation: The Contractor shall be responsible for equipment delivery to Building 9001, Post E-14 at Tinker Air Force Base, OK 73145. The Contractor shall be responsible for offloading equipment and moving equipment to installation area Building 9001, Post E-14. The government shall provide power to the area that the Explosive Add-On Parts will be installed. The Contractor shall install the provided

Explosive Add-On Parts to the equipment that is listed on Appendix A/Equipment list, and ensure that the installation meets or exceeds the OEM’s specifications. The Contractor shall be responsible for all parts, labor and materials to fully complete the installation of the Explosive Add-On Parts, and ensure that the completed system is fully functional for Performance Verification/Acceptance Testing.

2.5 Calibration: The Contractor shall provide commercial calibration and certification on the Explosive Add-On parts needed to upgrade the Central Vacuum System located in Building 9001, Post E-14 at Tinker Air Force Base, OK.

2.5.1 The calibration of the equipment and the associated calibration certificate must meet International Organization for Standardization (ISO) 17025 requirements. The Contractor shall place a calibration sticker on Explosive Add-On parts after the calibration is completed.

2.5.2 Certificate of Traceability: The Contractor shall provide to the Contracting Officer Representative (COR), a Calibration Certificate of Traceability for Explosive Add-On parts. The Calibration Certificate shall meet ISO 17025. The certificate shall include the following information as a minimum:

a) The title, e.g. “Calibration Report” or “Calibration Certificate.”

b) The name and address of the laboratory and the location of where the calibration was completed if it is different from the equipment location of Bldg. 9001, Post E-14, OC-ALC, Tinker Air Force Base (AFB), Oklahoma (OK).

c) Unique identification of the calibration report or certificate (e.g., the serial number) on each page as an identifier to ensure the page is recognized as a part of the calibration report or certificate. Each page of the calibration report or certificate shall also be numbered, if applicable, as page one (1) of XX pages. The end of the report or certificate shall be annotated clearly on the last page “End of the Calibration Report/Certificate”.

d) The name and address of the customer. Note: A requirement for the name and address may be waived with customer coordination/concurrence.

e) Identification of the method used to perform the calibration of the equipment. Note: The calibration report or certificate shall identify the method used in a manner similar to the following examples: A calibration procedure number; an American Society for Testing and Materials (ASTM), International Electro-technical Commission (I EC) or other standard specification, or a narrative description of the method used (i.e. compared with laboratory standard X at 10 points (between 10% and 100% of full scale).

f) A description of the condition of the equipment and an unambiguous identification of items calibrated.

g) The date of the receipt of calibration items where this is critical to the validity and application of the results and the dates the calibration was performed.

h) Reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to the validity or application of the results. Note: The calibration report of certificate might not reference a sampling plan as sampling plans rarely apply to calibration;

sampling plans normally are used in testing laboratories.

i) The calibration results with, where appropriate, the units of measurement. Note: Units of measurement would be appropriate if needed by the User (calibration factors, correction factors, etc.) to operate the Test, Measurement and Diagnostic Equipment (TMDE).

j) The printed names and functions as well as the legible signatures or equivalent identification of the persons authorizing the calibration report or certificate.

k) Where relevant, a statement to the effect that the results relate only to the items calibrated.

l) The conditions (e.g., environmental) under which the calibrations were completed which may have an influence on the measurement results.

m) The uncertainty of measurement or a statement of compliance with an identified metrological specification or clauses thereof. Note: A calibration report or certificate which contains a statement of compliance to the original manufacturer’s specifications (with any exceptions or limitations noted) may satisfy this requirement.

n) Evidence that the measurements are traceable to the National Institute of Standards Technology (NIST). This evidence shall be so stated on the calibration report or certificate.

2.5.3 Completion of Calibration Services: The Contractor, upon completion of the calibration services, shall demonstrate to the COR and Government Subject Matter Expert (SME) that all aspects of the system are calibrated and are properly functioning IAW the manufacturer’s specifications, industry standards and this SOW.

2.6 Performance Verification: After installation, the contractor shall demonstrate that the Explosive Add- On parts meets or exceeds all OEM specifications and the requirements listed in section 2.2 of this SOW.

Contractor shall be present for entirety of acceptance testing. The length of time for Acceptance testing should not exceed one (1) day.

2.7 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0600 - 1600. If work hours are required outside the hours stated, the Contractor shall contact the Government Point of Contact for approval from the Contracting Officer. Upon approval from the CO, the SME or GPOC must escort Contractor personnel at all times.

2.7.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

2.7.2 If work hours are required outside the hours stated, the Contractor shall contact the Government Point of Contact for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or Government POC must be present with the Contractor.

3. ON-BASE REQUIREMENTS

3.1 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

Contractors shall be compliant with Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan (TAFB HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32- 101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

3.1.2 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” by official correspondence. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

3.1.3 Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this SOW on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten

(10) calendar days after contract award date all Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, SDS Information Sheet. The Contractor shall receive approval from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012): product identifier;

signal word; hazard statement(s); precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

3.1.4 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the contractor shall certify “NO Hazardous Waste Generation” by official correspondence. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

Appropriate penalties for the contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

3.1.5 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the COR within ten (10) days after award. The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

3.1.6 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The Contractor shall provide official correspondence ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

3.1.7 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.)

and whether 911 was called and which agencies responded.

3.1.8 Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

Contractor personnel performing duties in the service of this SOW shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this SOW to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFB HWMP, “Hazardous Waste Management”.

3.2 Reserved

3.3 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this SOW.

3.4 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel through areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the GPOC or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

3.4.1 The Contract Manager shall provide written certification to the GPOC for each employee within ten

(10) business days after the contract award date. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the GPOC prior to the employees starting work in the OC-ALC shops. Every thirty-six (36) months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the GPOC.

3.5 Tool Control and Accountability: N/A

3.6 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

3.7 Visitors Pass: The Contractor shall contact the Government POC seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The Government POC will http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.youtube.com/watch?v=tYcbodjFPnM assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate, which is South of I-40 off Air Depot Blvd. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

3.8 Foreign Nationals: The Contractor shall notify the Government POC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

3.9 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91- 203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, Government POC, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, Government POC, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

3.10 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.