Appendix C Central Vacuum Explosive Add-Ons.pdf

Appx C Ver: 20200729 HR

CONTRACT SAFETY APPENDIX C

“HIGH RISK”

C22-004 Explosive Add-Ons

Safety Requirements

A. Preface

1. Commander’s Safety Intent: The safety of everyone on Tinker AFB is our top priority. All individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our collective work environment. Everyone working on Tinker AFB is challenged to find, fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each Contractor and government employee.

2. Speak Out for Safety (SOS): Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative is a partnership with Contractors and government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety. A safe workplace is everyone's business. As part of the contract team, military, civilian and Contractor personnel are empowered to Speak Out for Safety (S.O.S.) when they observe unsafe acts that present imminent danger to personnel or catastrophic damage to property. We encourage our employees to intervene to ensure continued safe operations.

B. General Safety Requirements:

1. If the Safety Plan is modified, the Contractor shall submit the proposed modification, in writing, to the Government Contract Official Representative (COR). The COR will forward a copy of the Safety Plan upon receipt to the applicable Safety Office, located on Tinker AFB, OK.

2. The Contractor shall be solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, and the protection of their employees and the public. Additionally, the Contractor is responsible for the safety and health of all Subcontractor employees, if applicable.

3. The Contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed and brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

4. The Contractor shall establish a system to identify, correct and document unsafe conditions and acts related to their contract work.

5. The Contractor shall establish a system to report unsafe conditions caused by elements out of their control (for example, public or DoD personnel adjacent process or work activity and so forth) to the Contracting Officer (CO) or COR.

6. Compliance with OSHA and other applicable laws and regulations for the protection of Contractor employees shall exclusively the obligation of the Contractor. The Government will assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. The Contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. In addition, the Contractor shall be required to communicate down the safety requirements/specification to all Subcontractors, if applicable. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The Contractor shall coordinate and perform work so as not to impact the safety of Government employees or cause damage to Government property or to the public. Contractor employees shall utilize protective equipment and associated safety equipment when necessary.

C. Specific Requirements:

The Contractor’s safety program shall clearly define procedures, personnel qualifications, facilities and required equipment necessary to fulfill the following elements as to the type of work being performed within the scope of the contract.

Element/Requirement Reference

OSHA Standards for General Industry 29 CFR 1910

OSHA Standards for Construction 29 CFR 1926

Air Force Occupational Safety, Fire, AFMAN 91-203 and Health Standards

The US Air Force Traffic Safety Program AFI 91-207

TAFBSUP; Air Force Motor Vehicle Traffic AFMAN 31-116 Supervision

Fire Prevention-Fire Protection Program TAFBI 32-2001

USAF Explosive Safety Manual AFMAN 91-201

D. Safety Plan:

1. Not more than ten (10) days after contract award, the Contractor shall submit a Safety and Health Plan for the work to be performed. The government will review the Contractor’s proposed Safety and Health Plan, and the Contractor shall promptly resolve any comments arising from government review. When requested by the Contracting Officer, DoD qualified safety and health personnel may participate in the government review of the Contractor’s proposed Safety and Health Plan. Upon the Contracting

Officer’s determination that the government’s comments (if any) have been satisfactorily resolved, the government shall approve the Safety and Health Plan in writing, and the approved Safety and Health Plan will be considered part of this contract. Unless approved in writing by the Contracting Officer, the Contractor shall not commence physical on-site work at the government installation/facility prior to approval of the Safety and Health Plan. At a minimum, the Safety and Health Plan must include:

a. Safety and Health Points of Contact. Provide names and contact information for key Contractor personnel, and alternates, who may be contacted 24-hours a day concerning safety and health matters or emergencies.

b. Application of Safety and Health Capabilities and Processes. Describe in detail how the Contractor and all major Subcontractors will manage and perform the safety and health aspects of the work accomplished under this contract, including how the Contractor and Subcontractor(s) will apply the processes, equipment, training, specialized resources, etc., that were described in the Contractor’s “safety and health capabilities and processes” narrative submitted in response to the solicitation for this contract.

c. Workplace Safety and Health Inspections. Describe how the Contractor will accomplish frequent safety and health inspections of Contractor and Subcontractor work sites, material, and equipment to ensure conformance to the Contractor’s Safety and Health Plan and the requirements of this contract.

Inspection frequency shall be at least monthly, or as described in the Contractor’s “safety and health capabilities and processes” narrative submitted in response to the solicitation for this contract, whichever is more frequent. Identify the personnel who will perform these inspections, and describe their qualifications.

Inspections shall be documented in writing and made available to the contracting officer upon request. Inspection documentation shall include the name of the inspector, date of inspection, and all identified safety and health problems and deficiencies. Follow-up inspections to ensure correction of any identified deficiencies must also be conducted and documented in inspection reports.

d. Safety and Health Deficiency Tracking System. Describe the Contractor’s

Safety and Health Deficiency Tracking System that lists and monitors the status of safety and health deficiencies, regardless of how identified, including hazards/deficiencies identified via the Workplace Safety and Health Inspection Program (see above) and by Contractor/Subcontractor employees. At a minimum, the System shall provide the following information: date deficiency identified, person who identified the deficiency, description of deficiency, description of planned/actual corrective action, person responsible for correcting deficiency, projected resolution date, actual resolution date, date the person who identified the deficiency was notified of deficiency resolution. Records of deficiencies and actions taken shall be provided to the contracting officer.

e. Safety and Health Training Program. Describe how the Contractor will implement and operate a Safety and Health Training Program encompassing all Contractor and Subcontractor employees who will work on-site at the government installation/facility. All affected employees shall be trained in accordance with the Safety and Health Training Program prior to performing work on-site at the government installation/facility, except where an alternative training schedule is approved in writing by the contracting officer. The training program shall include the following, at a minimum:

i. Written procedures and schedules for training of affected employees in the following:

1. Employee rights under the Occupational Safety and Health Act.

2. Hazardous conditions that may be encountered during the performance of work at the government installation/facility, how to recognize hazardous conditions, and the signs and symptoms of workplace related illnesses and injuries.

3. The hazard control methods, safe work methods, and personal protective equipment that will be applied to prevent work related illnesses and injuries, including the proper use and limitations of personal protective equipment.

4. Procedures to be followed in the event of a fire/emergency or fire/emergency drill, while employees are working on-site at the government installation/facility, including procedures for obtaining medical treatment/assistance when needed.

5. Responsibilities and procedures for reporting of hazardous conditions and work related accidents, illnesses, and injuries.

6. Applicable safety and health rules of the government installation/facility that must be followed by Contractor employees. (NOTE: Obtain information on applicable Safety and Health rules of the government installation/facility from the Contracting Officer)

7. For contracts involving work at a government installation/facility that is participating in the OSHA Voluntary Protection Programs (VPP), training will also include notification to affected employees of the site’s participation in VPP, and VPP fundamentals.

8. Other safety and health training as deemed necessary/appropriate by the Contractor.

ii. The methods and resources the Contractor will apply to complete the above training in a timely and satisfactory manner, including information such as descriptions of training locations/facilities, training materials to be used, sources of training and training materials, instructor qualifications, communication of training to employees who cannot communicate effectively in English, refresher training, etc., as applicable.

iii. Documentation of the training provided, including date(s) of training, name(s) of employees trained, training topic, instructor (if applicable), and means used to verify that the training was understood. This documentation shall be retained for the duration of the contract, and shall be made available to the contracting officer upon request.

f. Reporting and Investigation of Mishaps, Injuries, and Illnesses. The

Contractor shall immediately notify the contracting officer of any work related mishaps that involves, or appears that it may involve, fatality, total or partial permanent disability of any employee, inpatient hospitalization of any employee, or property damage over one thousand dollars ($1,000.00), regardless of whether such matters involve government or private personnel/property. The Contractor shall also notify the contracting officer of any illness or injury that is, or appears that it may be, an OSHA recordable illness/injury as defined by 29 CFR 1904 as soon as reasonably possible, but not later than on the first business day following the day on which the illness/injury occurred, regardless of whether such matters involve government or non-government personnel. The Contractor shall investigate all mishaps, illnesses, and injuries, report the results of such investigations, and cooperate with any government investigation of such matters, as requested by the contracting officer.

g. Inspections by Regulatory Agencies. The Contractor shall immediately notify the contracting officer of any OSHA or other regulatory agency inspection of Contractor or Subcontractor workplaces or operations at the government installation/facility, and provide the contracting officer an opportunity to accompany the Contractor during the inspection. Regulatory agency inspections shall not be delayed due to non-availability of the contracting officer. The Contractor shall provide the contracting officer with a copy of any citations/reports issued by the inspector, and any corrective action responses to the citation(s)/report(s).

h. Other Records and Reports. In addition to any other records and reports required by this contract, the Contractor shall maintain records of all illnesses and injuries experienced by Contractor and Subcontractor employees in the course performing work at the government installation/facility under this contract. At a minimum this shall include maintaining an up-to-date OSHA Form 300 or equivalent log in accordance with 29 CFR 1904. The Contractor shall also maintain records of all on-duty paid hours worked at the government installation/facility by employees of the Contractor and each Subcontractor. The Contractor shall provide a monthly report to the contracting officer including a copy of the updated OSHA Form 300 or equivalent log and the total hours worked at the government installation/facility by Contractor and Subcontractor employees. This monthly report shall only include injuries, illnesses, and work hours for work under this contract that is performed at the government installation/facility specified by this contract. Illnesses, injuries and work hours occurring at other locations shall not be included. Where the contract requires work at more than one government installation/facility, the monthly report shall be broken down by location as requested by the contracting officer. This monthly report shall be submitted to the contracting officer not later than the 15th of each month, and each report shall be updated to reflect total illnesses, injuries, and work hours for the current calendar year to date, through the end of the preceding month. The report due by the 15th of January shall provide data totals for the entire preceding calendar year.

i. Investigation and Resolution of Safety and Health Matters. In addition to any other requirements of this contract, when requested by the contracting officer the Contractor shall investigate any safety and health matter connected with the performance of work under this contract. Matters for which investigations may be requested include, but are not limited to, significant failures to control hazardous conditions, significant compliance failures, significant unfavorable mishap or compliance trends, etc. When investigation is requested, the Contractor shall complete the investigation and provide a report of investigation findings, actions planned/taken resolve the problem and/or improve future performance, and target/actual dates for action completion. This report shall be provided to the contracting officer within fifteen (15) days of the request to investigate, except when an extension is granted in writing by the contracting officer.