Statement of Work_Box_Meals.pdf

Statement of Work (SOW) Provision of Full Box Meals for ICE Facility – Broadview, IL

1. Purpose The purpose of this Statement of Work (SOW) is to outline the requirements for the preparation, packaging, and delivery of 70 full box meals three times per day to a detention facility. These meals must meet the USDA Recommended Dietary Allowance (RDA) guidelines to ensure detainees receive nutritionally balanced meals.

2. Scope of Work The contractor shall provide 70 full box meals for breakfast, lunch, and dinner daily, meeting the following requirements:

2.1 Nutritional Standards

• All meals must comply with the USDA Recommended Dietary Allowance (RDA) for caloric intake, macronutrients (protein, carbohydrates, fats), vitamins, and minerals.

• Meals must be balanced and include:

o Breakfast: A source of protein, whole grains, fruit, and dairy.

o Lunch: A protein entrée, whole grains, vegetables, fruit, and a beverage.

o Dinner: A protein entrée, whole grains, vegetables, fruit, and a beverage.

• Meals must accommodate dietary restrictions, including vegetarian, low-sodium, and allergen-free options (e.g., gluten-free, nut-free).

2.2 Packaging

• Meals must be individually packaged in disposable, eco-friendly containers suitable for single-use.

• Packaging must maintain food temperature and quality during transportation.

• Containers must be labeled with meal type (breakfast, lunch, dinner) and date of preparation.

2.3 Delivery Requirements

• Meals must be delivered three times daily to the designated facility at the following times:

o Breakfast: 6:00 AM o Lunch: 12:00 PM o Dinner: 6:00 PM

• Deliveries must be made in temperature-controlled vehicles to ensure food safety.

• The contractor must ensure timely delivery and provide a delivery confirmation for each drop-off.

3. Contractor Responsibilities

• Prepare meals in a licensed and inspected kitchen facility that complies with local, state, and federal food safety regulations.

• Ensure all staff involved in food preparation and delivery are trained in food safety and handling.

• Provide a weekly menu plan to the facility for approval prior to meal preparation.

• Maintain records of meal preparation, delivery, and compliance with USDA RDA guidelines.

4. Government Responsibilities

• Provide the contractor with any dietary restrictions or special requirements.

• Review and approve weekly menu plans.

• Ensure access to the facility for timely meal deliveries.

5. Period of Performance The period of performance will be three (3) months from date of award with the possibility of extension based on performance and mutual agreement.

6. Quality Assurance The contractor must implement a quality assurance plan to ensure meals meet nutritional standards, are prepared in a sanitary manner, and are delivered on time. The government reserves the right to inspect meals and delivery processes at any time.

7. Payment Terms Payment will be made on a monthly basis upon receipt of an invoice and verification of services rendered. The invoice must include the number of meals delivered and confirmation of compliance with the SOW requirements.

8. Security Requirements The contractor must comply with all security protocols of the facility, including background checks for delivery personnel and adherence to facility access procedures.

9. Additional Requirements

• The contractor must notify the government contact immediately of any issues affecting meal preparation or delivery.

• Any substitutions or changes to the menu must be approved by the government contact in advance.