Statement of Work (Bldg 543 Wash Bay).pdf

13 March 2025

Statement of Work Refurbish 91 MXG Wash Bay

Part 1 General Information

Introduction: This statement of work is used to procure the refurbishment of the vehicle wash bay in building 543.

Background: The Vehicle wash bay is currently at about 25% operation and most components are in dire need of refurbishment/replacement.

It is an AFI requirement to keep vehicles always clean. Cleanliness is also a must to ensure an accurate inspection of the vehicle can be accomplished by our technicians as well as LRS maintenance technicians.

Furthermore, having clean vehicles prevents corrosion from occurring and spreading.

Contractor shall engineer, furnish, install and test all system components to ensure proper operation.

Part 2 Requirements

Scope: A refurbishment of the vehicle wash bay equipment that has broken from wear and usage is required by the contractor to include everything up to the connections to real property. The list below shows items that will need to be replaced:

1/4" HP Hose 1500 ft

1/4"hose x 1/4" NPT Reusable End, HP Hose

QTY: 12

Gun, Weep, KR

QTY: 6

1/2" Hose, Low Press 1500 ft

Foam Brush Handle, 40"

QTY: 4

Foamy Brush Head, Nylon

QTY: 4

Swivel,3/8"

QTY: 12

Spray Wands

QTY: 6

Nozzle, 2507, 1/8"

QTY: 6

1/4" Filter/Reg with gauge

QTY: 6

The system will be required to produce high pressure water as well as soap desperation though wands and brushes.

General Requirements: The contractor shall provide all, materials, transportation, labor, management, and other incidentals necessary to meet the requirements as stated in this Statement of Work.

Technical Requirements:

Cleaning System Fuel: Natural Gas

BTU: 430,000

Phase: 3 Volt: 230 AC Amp: 40

PSI: 3000

Currently Installed System: Coleman Hanna Model# 75025-1

All other equipment shall be capable of handling the pressure produced by the cleaning system (Pressure System).

Security Requirements:

The Contractor shall ensure that all personnel have the necessary security clearances and access to enter Minot AFB. The Contractor shall also comply with all applicable security regulations, including but not limited to:

- Air Force Instruction (AFI) 31-118, Security Awareness

- Department of Defense (DoD) Regulation 5200.2-R, Personnel Security Program Regulation Part 3 Management

Schedule: The contractor shall provide a complete milestone schedule that denotes major activities.

In-Brief: The Contractor shall conduct an in-brief with the site POC or designated representative and other site personnel before the start of site survey or implementation. The in-brief shall familiarize the customer with the purpose of the Contractor's visit and coordinate the project schedule

Project Manager on Site: The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for this project in their Site Visit Request Letter. They shall oversee all facets of the project. The Site POC or alternate(s) shall be on site during duty hours until project completion.

The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

Quality Assurance: The contractor shall provide quality assurance support for the entire life of the project.

Compliance: The contractor shall remain in compliance with all Federal, State, county, and base security and safety laws, regulations, policies, and requirements.

Clean up: At day’s end, the installer shall remove all debris and surplus materials from the workplace.

Equipment and materials required to complete the work effort may remain on site if they are organized/stored in a manner that does not cause a safety hazard.

Service Outages: The Contractor shall coordinate planned outages with site POCs.

Environmental Management: The contractor shall comply with the most stringent environmental federal, state, and local laws and regulations; and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The installer shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on Minot AFB. The Prime Contractor shall ensure their sub-contractors (if any) comply with these specifications.

Walk-Through: The contractor shall schedule a final project walk-through of all work completed prior to close out with the government Project Manager. This should be scheduled at least 72 hours prior to the event. Points of Contact:

RECORDS: All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the Work Statement, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, Air Force Manual (AFMAN) 33-363, paragraph 6.4, AFMAN 33-364, paragraph 2.13, and the Air Force Records Disposition Schedule which can be provided by the records management POC upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Records Management Office (5 CS/SCXR), 723-3529/3186, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

Part 4: Deliverables

Training: The contractor shall train the customer on proper use and periodic maintenance actions to ensure the longevity of the system.

Part 5 Warranty

The vendor shall provide a warranty when available.

Part 6 Performance

Period of Performance: The contractor shall have 60 days from contract award to complete all facets of the project including final walk thru with the government representative.

Place of Performance:

Building 543 Minuteman Drive, Minot AFB, ND 58705 The Wash Bay is in the southwest side of building 543 in room 116.

Hours of Work: The Contractor shall routinely work during normal operating hours of the site. Monday through Friday (0800 – 1700 hrs), excluding federal holidays. Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the POC at least a day in advance.

Part 7 Security

The 791 MXS/MXMU Flight Commander, or designated unit representative, will process the contractor onto base through the visitor’s center. The Contractor will provide all necessary documents, such as identification, to ensure full access. A unit member will provide full oversight of the contractor while they are present on base.

Part 8 Safety

The Contractor shall be responsible for complying with all local, state and federal safety guidelines.

Accident/Incident Reporting and Investigation: The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

Part 9 Points of Contact

Jalen Dillard, SrA, USAF jalen.dillard.1@us.af.mil

Mr. Richard Banks richard.banks.8@us.af.mil

Part 10 Photographs