Statement-of-Work AVCOE G2 Security Division DRAFT.pdf
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- Solicitation number
- W9124G_MaintenanceforDestructionEquipment
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This is a Statement of Work (SOW) for preventative maintenance and emergency services on a Security Engineered Machinery (SEM) brand Disintegrator & Briquettor System, Model 23/5 GVK, located at Fort Rucker, Alabama. The contracting entity is the AVCOE G2 Security Division. The contractor must perform preventative maintenance three times annually (approximately every four months) and provide emergency service calls within 10 days if equipment becomes non-operational, with one emergency call budgeted per option year as needed.
The contract period runs from April 1, 2026, through March 31, 2034, structured as a base year plus six option years. Work location is Building 9322 at Fort Rucker, AL, with the contractor required to contact the Security Division at 334-255-2200 at least 10 days in advance to schedule service. The contractor must perform 28 specific maintenance tasks including blade replacement and sharpening, bearing greasing, inspection and adjustment of all system components, hydraulic fluid checks and replacements, and evaluation reporting. Each maintenance visit includes costs for travel (airline, hotel, rental car, miscellaneous expenses, and excess baggage fees), mailing blades to Westborough, MA for sharpening and return shipping, and one emergency service call per year if needed. Acceptance criteria require the contractor to provide documentation that all work requirements have been completed to standard, subject to verification by the Contract Officer Representative. Contractor employees must complete AT Level 1 training, iWatch training, OPSEC training, and provide background check information within specified timeframes.
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STATEMENT OF WORK (SOW)
AVCOE G2, SECURITY DIVISION
453 NOVOSEL STREET, BLDG. 5700, RM. 260
FORT RUCKER, AL 36362
22 JANUARY 2026
TABLE OF CONTENTS
INTRODUCTION/BACKGROUND
SCOPE OF WORK
PERIOD OF PERFORMANCE
PLACE OF PERFORMANCE
WORK REQUIREMENTS
SCHEDULE/MILESTONES
ACCEPTANCE CRITERIA
OTHER REQUIREMENTS
INTRODUCTION/BACKGROUND
The Contractor shall be responsible to perform Preventative Maintenance services three times a year on the Security Engineered Machinery (SEM) brand, Disintegrator & Briquettor System, Model 23/5 GVK with maintenance services being conducted approximately once every four months. Contractor will provide Emergency Service Calls in the event Disintegrator & Briquettor become non-operational. The contractor will respond to Emergency Service Calls within 10 days with one emergency service call each option year if needed. This contracted service provides maintenance on the installation's destruction equipment used by all organizations and Directorates at the United States Army Aviation Center of Excellence (AVCOE), Fort Rucker, Alabama.
SCOPE OF WORK
The scope of work for the Preventative Maintenance on the Disintegrator and Briquettor System will require the contract company to perform preventative maintenance approximately three times per year. The contract company will notify Security Division of any potential problems with the destruction equipment which may include replacement belts, bolts, hydraulic fluids, filter tubes, blades, etc. and provide a cost estimate for the parts and labor. During maintenance the contract company will replace the disintegrator blades with sharp blades and once the old blades have been removed they will have them sharpened and ready for the next maintenance visit.
Specific tasks to be performed are listed in the Work Requirements section of this SOW.
PERIOD OF PERFORMANCE
FY26 Maintenance for Destruction Equipment Services Contract. This is a Base Plus 6-year contract beginning 1 April 2026 through 31 March 2034. All work must be scheduled and completed for each option year within this timeframe. Any modifications or extensions will be requested through Mission and Installation Contracting Command (MICC) and vendor contracting officers for review and discussion.
PLACE OF PERFORMANCE
All equipment is located in building 9322, Ft. Rucker, AL. Contractor will contact the Security Division, Ft. Rucker, AL at 334-255-2200 at least 10 days in advance to schedule service date and to gain access to building 9322 to perform maintenance.
WORK REQUIREMENTS
The vendor will be responsible for performing tasks throughout each scheduled Preventive Maintenance services. The following is a list of the tasks which will result in the successful completion of service:
Task to be performed:
Disintegrator & Briquettor System
1. Remove old knives from the disintegrator and replace them with newly sharpened blades.
2. Sharpen spare knives (blades) and return sharpened knives back to customer so they will be ready for the next service.
3. Install sharpened knives on disintegrator after removing blades currently on the disintegrator.
4. Once the knives have been installed, calibrate installed knives to application for optimal performance.
5. When changing out knives replace any bolts that are stripped, sheared, or require replacement due to wear or damage.
6. Grease rotor bearings on disintegrator.
7. Inspect/adjust hopper for easy opening and closing to cutting chamber.
8. Inspect rotor for excessive wear.
9. Inspect screen for proper fit and wear.
10. Inspect drive belt for wear and replace as necessary.
11. Adjust drive belt tension to factory specifications for maximum efficiency.
12. Check sheave bolt tension and set to factory specifications.
13. Inspect fan for proper operation.
14. Inspect evacuation system for leaks.
15. Lubricate and grease air system.
16. Adjust flow controls as required.
17. Inspect Filter system and filter tubes.
18. Shake filter and observe operation to ensure it is operating at optimum efficiency and specifications, empty debris.
19. Inspect all safety switches ensuring they function properly.
20. Inspect all starters ensuring proper operation.
21. Complete evaluation report with recommendations.
22. Inspect briquettor system for proper function and make necessary adjustments for efficient operation.
23. Check briquettor hydraulic system oil and replace and fill to proper level. Check for leaks and damage to hoses.
24. Check briquettor hydraulic grease and fill to proper level. Check for leaks and damage to hoses.
25. Check briquettor to ensure it is operating properly. (Briquettes are proper size, hydraulics are functioning properly, check for signs of worn/loose hoses that could cause problems, check for leaks, check paddle to ensure shredded material is properly rotating and entering the hydraulic chamber for compression into briquettes).
26. Perform a test of a sample briquette and adjust machine pressure as required.
27. Check center flow magnet to ensure it is functioning properly and removing metal particles, so they won’t get into the hydraulics and cause damage. Clean and remove metal shavings if necessary.
28. Check electrical circuits to ensure circuit breakers are working properly.
SCHEDULE/MILESTONES
Three times per year (every four months) the contract company will send a representative(s) to perform maintenance on the destruction equipment located at building 9322 Fort Rucker, AL 36362.
Each maintenance visit costs includes:
1 Apr 26 – 31 Mar 27 (Base) 3 x Cost of travel to & from Fort Rucker (Airline Fees, Hotel Fees, Rental Car Fees, Misc. travel expenses, Excess Baggage fees for tools to perform maintenance).
3 x Mailing blades to Westborough, MA for sharpening and returning the sharpened blades to Fort Rucker.
1x Emergency Service call – Only if needed. If not needed then we are not required to pay this additional cost per year.
1 Apr 27 – 31 Mar 28 (OP1) 3 x Cost of travel to & from Fort Rucker (Airline Fees, Hotel Fees, Rental Car Fees, Misc. travel expenses, Excess Baggage fees for tools to perform maintenance).
3 x Mailing blades to Westborough, MA for sharpening and returning the sharpened blades to Fort Rucker.
1x Emergency Service call – Only if needed. If not needed then we are not required to pay this additional cost per year.
1 Apr 28 – 31 Mar 29 (OP2) 3 x Cost of travel to & from Fort Rucker (Airline Fees, Hotel Fees, Rental Car Fees, Misc. travel expenses, Excess Baggage fees for tools to perform maintenance).
3 x Mailing blades to Westborough, MA for sharpening and returning the sharpened blades to Fort Rucker.
1x Emergency Service call – Only if needed. If not needed then we are not required to pay this additional cost per year.
1 Apr 29 – 31 Mar 30 (OP3) 3 x Cost of travel to & from Fort Rucker (Airline Fees, Hotel Fees, Rental Car Fees, Misc. travel expenses, Excess Baggage fees for tools to perform maintenance).
3 x Mailing blades to Westborough, MA for sharpening and returning the sharpened blades to Fort Rucker.
1x Emergency Service call – Only if needed. If not needed then we are not required to pay this additional cost per year.
1 Apr 31 – 31 Mar 32 (OP4) 3 x Cost of travel to & from Fort Rucker (Airline Fees, Hotel Fees, Rental Car Fees, Misc. travel expenses, Excess Baggage fees for tools to perform maintenance).
3 x Mailing blades to Westborough, MA for sharpening and returning the sharpened blades to Fort Rucker.
1x Emergency Service call – Only if needed. If not needed then we are not required to pay this additional cost per year.
1 Apr 32 – 31 Mar 33 (OP5) 3 x Cost of travel to & from Fort Rucker (Airline Fees, Hotel Fees, Rental Car Fees, Misc. travel expenses, Excess Baggage fees for tools to perform maintenance).
3 x Mailing blades to Westborough, MA for sharpening and returning the sharpened blades to Fort Rucker.
1x Emergency Service call – Only if needed. If not needed then we are not required to pay this additional cost per year.
1 Apr 33 – 31 Mar 34 (OP6) 3 x Cost of travel to & from Fort Rucker (Airline Fees, Hotel Fees, Rental Car Fees, Misc. travel expenses, Excess Baggage fees for tools to perform maintenance).
3 x Mailing blades to Westborough, MA for sharpening and returning the sharpened blades to Fort Rucker.
1x Emergency Service call – Only if needed. If not needed then we are not required to pay this additional cost per year.
ACCEPTANCE CRITERIA
Once all deliverables identified in the Work Requirements section of this SOW have been completed then the contractor is required to provide a document identifying that the maintenance service has been performed to standard. The Contract Officer Representative (COR) will verify that the deliverables have been met before payment is made.
Any discrepancies involving completion of project tasks or disagreement between COR and the chosen vendor will be referred to both organizations’ contracting offices for review and discussion.
OTHER REQUIREMENTS
Contractor Training Requirements:
AT Level 1 training. All contractor employees, including subcontractor employees, requiring access to government installations, facilities and controlled areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontract employs, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 training is available at the following website:
http://jko.jten.mil/courses/AT-level1/launch.html
Access and general protection/security policy procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. The contractor and all associated sub-contract employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor workforce must comply with all personal identity verification requirements 9FAR clause 52.204-9 or NAF Clause BI.142, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Conditions (FPCON) at any individual facility or installation change, the Government may require a change in contractor security.
iWatch Training: This standard language is for contractor employees with an area of performance within an Army Controlled installation, facility or area. The contractor and all sub-contractors shall brief all employees on the local iWatch program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.
OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website:
https://securityawareness.dcsa.mil/opsec/index.htm
ACCEPTANCE
Approved by:
__________________________________________ Date: ___________________ <Approvers Name> <Approvers Title>
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