Statement of Work (Attachment 1).pdf

Attachment 1

Statement of Work

Water Treatment Services

Provide services to water systems associated with domestic/potable water supply, heat ventilation, and air conditioning (HVAC) heating and chilled water services, and steam production located at the Department of Veterans Affairs, Veterans Health Care System of the Ozarks (VHSO), Fayetteville, Arkansas.

1.0 Scope:

1.1 Contractor shall furnish all labor, materials, tools, testing equipment, transportation, and expertise necessary to perform the services in the treatment of the station's water equipment systems required.

1.2 Contractor shall provide maintenance of the water systems requiring sampling, testing, analysis, and continuing water treatment.

1.3 Contractor shall protect all VHSO water systems for steam, chillers, cooling towers and hydronic heating water systems and improve the performance and efficiency of those systems through proper, timely testing and treatment.

2.0 Qualifications and Requirements:

2.1 Continuous operation of HVAC systems and subsystems is required to ensure patient and staff safety. Contractor shall meet a maximum 2-hour response time.

2.2 Contractor shall have documented and demonstrable experience with providing water treatment services in a hospital environment and in systems similar in the nature and size of those found at the VHSO Fayetteville facility.

2.3 Any chemical treatment that will be in chilled water systems, cooling towers systems, boiler/steam systems and hydronic heating water systems shall be Food and Drug Administration (FDA) and Occupational Safety and Health Administration (OSHA) approved for use in direct humidification applications and be in compliance with Department of Veterans Affairs (VA) HVAC design guide.

3.0 Services to be provided:

3.1 Contractor shall maintain, repair/replace and administer all necessary chemicals and equipment to include but not limited to; chemical feed pots regardless of how much are required, including testing reagents.

3.2 Contractor shall provide 100% spill chemical basins and ensure all chemical vessels are always on the basins to contain any and all leaking chemicals.

3.3 Contractor shall clean the system(s) in a timely manner at no additional charge to the government if systems become scaled or fouled due to lack of proper water treatment.

3.4. All chemicals supplied shall comply with industry safety standards. All work shall comply with equipment manufacturers requirements, VA standards and industry standards.

3.5. Contractor shall provide three copies of a latest edition of commonly used "water treatment manual" along with cut sheets for each chemical to be used (including Safety Data Sheet (SDS) noting the chemical's application to the owner's system.

3.6. Contractor shall provide monthly service to perform water analysis, routine cleaning, and maintenance of all water treatment systems comprising the chilled water loops, cooling tower condensing water system, steam production equipment (boilers), chemical pot feeders, condensate systems and soft water systems. Steam production equipment (boilers) shall be treated with a liquid chemical.

3.7 Contractor chemical treatment technician shall be responsible for collection of samples and submit the results in a report that shall include any recommendations necessary to ensure efficient and effective operation of the system.

3.8 Electronic copy of the report shall be emailed to the Contracting Officer’s Representative (COR) and the contractor shall retain a copy of the report.

3.9 Contractor shall provide legionella testing monthly on all cooling towers. Collection samples shall be taken by the 5th day of each month and tested by an independent, certified testing lab.

3.10 Contractor shall maintain the chain of custody from sampling to test results. Official test results shall be provided within 15 business days after testing concludes.

3.11 Contractor shall take another sample by the 20th day of the month in the event the sample is lost.

3.12 Contractor shall immediately treat and eliminate the legionella and retest in the event of a positive test for legionella.

3.13 An electronic copy of the report shall be emailed to the COR and the contractor shall retain a copy of the report.

3.14 Contractor shall provide quarterly service to perform water analysis, routine cleaning, and maintenance of HVAC Closed Loop Hydronic Systems (see Appendix 1).

a. These systems shall be treated with a liquid form of chemical.

b. Chemical treatment contractor technician shall be responsible for collection of samples, analysis, and adjustment of chemical treatment in response to system needs.

c. Official test results shall be provided within 10 business days after testing concludes.

d. An electronic copy of the test results shall be emailed to the Contracting Officers’

Representatives.

e. The contractor shall retain a copy of the report.

3.15 Contractor shall supply back up chemical pumps as well as replacement pumps that meet VA specifications in the event of an equipment failure.

3.16 Contractor shall be responsible for Freight charges incurred to ship chemicals and samples are the responsibility. Owner shall not be responsible for the handling, setting up or transferring of chemical products.

3.17 Contractor shall provide emergency service at no extra charge.

3.18 Trained chemical service technicians shall be present for any and all inspections of cooling, heating or boiler water side inspections.

3.19 Contractor shall conduct a monthly inventory of all chemical treatment products to ensure a 30-day inventory is always available.

3.20 Contractor shall perform adjustments as required to maintain system performance and to prevent scaling and/or fouling of connected equipment and distribution systems.

3.21 Trained chemical service technicians shall be available 24/7 for emergency contact and response. Emergency response must be within 4 hours from notification.

3.22 Contractor shall provide 4 hours of training semi-annually as needed for station personnel on the water treatment system, the chemicals used, and water test sampling procedures.

3.23 All chemical service technicians shall have appropriate Personal Protective Equipment (PPE) and follow all Federal, State, Local and VA laws and regulations.

3.24 Contractor shall be responsible for any and all cleanup, storage and or disposal of chemicals, supplies and equipment that may be required.

3.25 Contractor shall be responsible for posting MSDS’s as well as posting required signage for chemicals used and stored on station.

4.0 Delivery and Location of Services:

The delivery of the services shall be both by scheduled site visits and on an as needed (on call) basis.

All services shall be performed at the VHSO Fayetteville, Arkansas located at 1100 N College Avenue.

5.0 Hours of Operation:

5.1 VHSO office hours 8:00 A.M. thru 4:30 P.M., CST, Monday thru Friday ((excluding federal holidays). These dates include: New Year's Day, Martin Luther King's Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas and any other day specifically declared by the President of the United States to be a national holiday.

5.2 Work performed outside the normal hours of coverage shall be discussed with and approved by the COR prior to performing.

6.0. Government Furnished Property:

6.1 No government furnished property or equipment will be used.

6.2 Government shall provide prompt access to water systems covered under this agreement.

7. 0 Security Requirements:

7.1 Contractor Personnel:

a. Contractor shall provide information about every employee including that of all sub-contractors who will need access to the site to the Contracting Officer's Representative (COR).

b. This information shall include employee's full name and employer.

c. Every employee of the Contractor or sub-contractor shall be required to provide a valid photo identification, which may be a driver's license or state issued ID card. Prior to reporting to the job site each employee must bring the ID to Engineering Service in Building 7A.

d. Each contract employee shall be furnished with a badge by the VA for access.

e. This badge must be worn so as to be clearly visible at all times while on the work site.

Badges are the property of the VHSO and must be returned to Engineering Service prior to contract closeout. Contractor shall be assessed $100.00 for each badge not accounted for.

7.2 Security Procedures:

a. Contractor's employees shall not be in the Medical Center without their appropriate issued VA badge. They may also be subject to inspection of their personal effects when entering or leaving the site.

b. Contractor personnel shall contact COR’s and sign into the contractor’s sign in sheet in building 29, AC Plant.

c. For working outside the "regular hours" as defined in the contract, The Contractor shall give 3 days' notice to the Contracting Officer so that coordination with Engineering Services and security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

d. No photography of VHSO premises shall be permitted without written permission of the Contracting Officer.

e. VA reserves the right to secure the site and order contractor's employees off the premises in the event of a national emergency or safety concern. The General Contractor may return to the site only with the written approval of the Contracting Officer.

7.3 Motor Vehicle Parking:

Contractor employees and subcontractor employees shall park only in those areas designated by the COR. Contract vehicles must be clearly identifiable with company name and telephone number.

APPENDIX 1

APPLICABLE SYSTEMS FOR WATER TREATMENT SERVICES

A. Steam Production Equipment (Boilers) - All Soft water, Feed water and Condensate systems for the following:

1. Boiler#1 Clever Brooks Model CB250-200-150, 250 hp. (Building 10)

2. Boiler #2 Clever Brooks Model CB250-200- 150, 250 hp. (Building 10)

3. Boiler #3 Clever Brooks Model CB250-200-150, 250 hp. (Building 19)

B. Open Loop HVAC Hydronic Systems (Cooling Towers) - Central Plant Chilled Water System: Condenser Water Central Plant Chilled Water System (1600 tons total capacity, 4 water cooled centrifugal chillers, 4 cooling towers) located in building 29 serving buildings 1, 2 and building 21.

The central chilled water plant features 4 cooling towers:

1. Tower #1 Marley NC8305H I CM (400 tons)

2. Tower #2 Marley NC5221 CM (400 tons)

3. Tower #3 Marley NC8405RLN2CGF (400 tons)

4. Tower #4 Marley NC8405RLN2CGF (400 tons)

C. Closed Loop HVAC Hydronic Systems - Central Plant Chilled Water System:

Chilled Water Central Plant Chilled Water System (1450 tons total capacity, approximately 10,000 gallons of chilled water) located in building 29 serving buildings 1, 2 and building 21.

The central chilled water plant features 4 water cooled centrifugal chillers:

1. Chiller #1 York YTH3C4E1-CNHS (400 tons)

2. Chiller #2 York YKBBBCP4-CKF (350 tons)

3. Chiller #3 McQuay WSC087LBD35R (350 tons)

4. Chiller #4 McQuay WSC087LBD35R (350 tons)

D. Air Cooled Chilled Water Systems - Dedicated air-cooled chillers

1. Chiller #5: Building 4, York YCAZ74BB317PA (60 tons) – Approx. 1,000 gal.

2. Chiller #6: Building 3 Approx Exterior 350 gallons w/30% glycol and 400 gallons interior

3. Chiller #7: Building 31, Leroy Pond – Approx. 750 gal.

4. Chiller #8: Building 49, New Mental Health – Approx 485 gal. (may change during construction)

5. Chiller #9: Building 1, OR Daiken AGZ045DHHNN-ER10 – Approx. 250 gal.

E. HVAC Heating Water Systems (15 systems) - Each system is comprised of 1or 2 steam heat exchangers, heating water circulating pumps, controls, and accessories.

1. Loop #1: OR, SPD (M 4-1, Bldg. 1) - Approx. 300 gal

2. Loop #2: 2A, 2B, 3B (M2-2, Bldg. 1) - Approx. 500 gal

3. Loop #3: ICU, Ambulatory. Surg. (418, Attic Bldg. 1) - Approx. 200 gal

4. Loop #4: Oncology (Attic Bldg. 1) - Approx. 100 gal

5. Loop #5: Urgent/Primary Care (PC 043, Bldg. 1) - Approx. 400 gal

6. Loop #6: MRI (MB-1, Bldg. 2) - Approx. 200 gal

7. Loop #7: Pharmacy (M L0150, Bldg. 1) - Approx. 100 gal

8. Loop #8: Basement Bldg. 1(M1-2) - Approx.150 gal

9. Loop #9: Building 4 (Basement Bldg. 4) - Approx. 250 gal

10. Loop #10: Building 44 - Approx. 300 gal

11. Loop #11: Building 21 - Approx. 800 gal

12. Loop #12: Primary Care (PC105-1) - Approx. 300 gal

13. Loop #13: Leroy Pond - Approx. 750 gal

14. Loop #14: Building 3 – Approx 400 gallons (30% glycol)

15. Loop #15: Building 49 New Mental Health Building – Approx 300 gal. (may change during construction)

F. Hot Water Closed Loop Boilers-

Loop #1 O: Building 44-2 each 500 ,000 BTU Lochinvar hot water boilers-Approx. 300 gal.