36C25621Q0176 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0001 12-14-2020

36C256

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

36C256

Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

To all Offerors/Bidders

36C25621Q0176

12-03-2020

X

X X

X 1

THE SOLICITATION IDENTIFIED IN BLOCK 9A ABOVE IS HEREBY AMENDED. BY:

a. Changing the "Offer Due Date" as indicated in Block 8 of the Standard Form 1449 to read "01-04-2021 at 12:00PM CST" in lieu of "12-17-2020 at 12:00PM CST". And,

b. Incorporating the questions and answers identified on pages 2 through 4 of this amendment. And,

c. Correcting Section B.1 "Price/Cost Schedule" as indicated on page 5 of this amendment.

Surella Tracy Contract Specialist

36C25621Q0176 0001

SECTION B - CONTINUATION OF SF 1449 BLOCKS

SOLICITATION NUMBER 36C25621Q0176

WATER TREATMENT SERVICES

AMENDMENT 0001

This amendment is to extend the due date to read as follows: Due Date: January 4, 2021.

The following question has been submitted to the Contracting Officer regarding this solicitation.

The question and response represent all questions submitted to the Contracting Officer prior to the deadline established in Solicitation No. 36C25621Q0176 as of 12:00 PM, C.S.T., December 10, 2020.

No more questions accepted.

Bidders are instructed to submit their bids in response to the solicitation “as-is”.

Any remaining issues will be addressed with the successful bidder.

Questions and responses are provided for bidder’s information and use.

# QUESTION VA RESPONSE

1 We are formally requesting that a site visit date be scheduled as soon as possible to allow time for the preparation of a comprehensive response to the RFQ.

Contact the Contracting Officer Representatives (CORs) Kenneth Wright, Kenneth.Wright8@va.gov or Shane Capps, shane.capps@va.gov to schedule site visit between Monday through Thursday from 7:00 am – 3:30 pm (central station time), 2 Section 2.3 - OSHA or the FDA no longer provide approvals for individual chemicals. Please relay more details on these approvals.

Chemicals must meet the requirements set out in the Scope of Work. It should be noted that steam is being direct injected into Air Handling Units as a means of humidification.

Chemicals MUST be approved for direct injection humidification.

3 Section 3.1 - Industry standard for closed loop losses for a year are typically less than 10% of the total loop volume. Can the facility confirm that the losses are less than 10% per year? If not, what are the average annual losses?

There are no know leaks in the steam system. No data is available.

4 Section 3.3 - Contractor is responsible for the cleanliness of all systems and will need to clean any system free of charge that has scale/fouling. Will the VA guarantee all systems are clean at the start of the contract and provide documentation to confirm systems are scale/fouling free?

At the start of the contract the contractor and Government will evaluate the system and determine its condition.

Contractor and Government will document the observed condition.

mailto:Kenneth.Wright8@va.gov mailto:shane.capps@va.gov

5 Section 3.12 - In the event of a positive legionella sample in a tower, will the cleaning be covered under this contract or billed separately?

Contractor is responsible for removing the legionella from the system immediately upon a positive test result.

6 Are the softeners functioning properly with Zero hardness?

Yes

7 How much soft water Make up in gallons is used yearly for Building 10?

Approximately 3500 gallons daily.

8 How much soft water Make up in gallons is used yearly for Building 19?

Building 19 has 0 gallons of soft water make up.

9 There a functioning deaerator in use for each boiler (220 degrees at 3 psi)? If not, please relay what is being used to reduced oxygen in the feedwater?

There is a common deaerator for all 3 boilers.

10 What chemical feed and control is currently being used to dose the chemistry into each system? (Please list)

Pot feeders for each hydronic heating loop. Boilers are manually adjusted and cooling are automatic chemical feed.

11 Is this equipment owned by the VA?

VA owns all equipment

12 Appendix 1 – B Towers Does the Central Chilled Water Plant towers share one common sump or are they four separate tower systems?

All towers are on a common sump.

13 Appendix 1 – B Towers What is the total Make Up to the towers in a year?

VA does not collect this data.

14 What chemical feed and control is currently being used to dose the chemistry into the towers? (please list)

Dry chemical is being automatically feed into system.

15 Is this equipment owned by the VA? Current equipment is owned by

VA.

16 Closed Loops - Are there pot feeders and filters on all of the closed loops? (Please list)

All hydronic closed loops have pot feeders but do not contain filters.

17 Legionella testing is required monthly on all cooling towers. Would Legionella testing using a Spartan Labs CUBE Legionella Testing Device be acceptable?

No. All samples are too be tested by a 3rd party lab.

18 Will new chemical feed and control equipment be needed for all cooling towers and steam boilers or can the existing equipment be used?

Use of existing equipment is permitted if it meets the requirements listed in the Scope of Work.

19 Is there automatic skimmer blowdown and control equipment currently installed on any/all of the steam boilers?

Currently only manual blowdowns are being conducted.

20 Are solid chemicals allowed for the treatment of the cooling towers and steam boilers?

No. Only liquid chemicals.

21 Who is the incumbent water treatment contractor?

The Incumbent water treatment contractor is Morning Star Industries (Primary) and Zee Company (sub).

22 What is the annual makeup water average? This data is not collected for the cooling loop or closed loop hydronic heating loops.

23 What is the operating psi? Boilers operate at 125 psi peak.

24 Legionella testing is on 5th of every month. What happens if 5th is on a weekend?

Testing should be done no later than the 5th. If the 5th falls on a weekend then test the preceding business day.

25 What chemical injection/feed equipment (tanks, pumps, containment, controllers, etc) do they currently own and what will be required as new?

Cooling towers use solid chemicals with pumps operated automatically. Boiler plant uses liquid pumps operated manually. All systems will be required to use liquid chemical.

Contractor will provide equipment needed for the liquid chemical.

26 How many separate open loop cooling water systems are there?

There is 1 open loop cooling water system that contains 4 centrifugal chillers and 4 cooling towers.

27 Can you provide annual MU for the cooling tower, and closed loops?

This data is not collected and is not available.

28 Do you have annual MU, FW or steam production for the boilers?

Make up is approximately 3500 gallons per day. No other data available

29 Is there a specific open loop biocide program that is required (single/dual, etc?)

Yes. Program must treat for legionella, algae and any other contaminates that hamper effective operation of the system.

30 Is chemical delivery in drums/pails acceptable? Chemicals in drums is acceptable. Any drums or pails are to be placed on collection pallets to contain accidental leaking.

31 What is the scope of work concerning routine cleaning of boilers, cooling towers, and closed loops?

Cooling towers are cleaned annually by the HVAC maintenance contractor.

Closed loops are currently treated monthly with dry chemical. Boilers are cleaned annually by VA staff.

Attachment

SECTION B - CONTINUATION OF SF 30 BLOCKS

B.1 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES UNIT UNIT PRICE

MO __________________

Provide services to water systems associated with domestic/potable water supply, heat, ventilation, and air conditioning (HVAC) heating and chilled water services, and steam production in accordance with the Statement of Work (Attachment 1)

NOTES:

(1) Orders may be issued by mail, email, or facsimile.

(2) Orders may only be placed by warranted contracting officers of VHA Network Contracting Office 16

(NCO 16).

(3) Orders will be priced based on the price(s) in effect on the date the order is signed by the Contracting Officer.

(4) The total guaranteed minimum value of this contract is $10,000.00. The Government makes no other guarantees regarding combined or individual order amounts.

(5) The maximum capacity (value) for this contract, including all orders placed against it is limited to $250,000.00. This amount shall not be exceeded by any individual order, or combination of orders placed.

(6) Neither this contract nor any order placed against it authorize payment of any cancellation charges to the contractor or any other entity, including but not limited to subcontractors.

B.1 PRICE/COST SCHEDULE