Statement of Work Anti-Vehicle Barrier Maintenance.pdf

Bradley Air National Guard Base

103rd Civil Engineer Squadron

161 Rainbow Road

East Granby, CT 06026

10 July 2025

ANTI-VEHICLE BARRIER PREVENTATIVE MAINTENANCE AGREEMENT

CEKT252084

Contractor Statement of Work (SOW)

PART I - GOALS AND OBJECTIVES

The installation has a Delta Scientific HD300 barrier system installed at the main entrance and two drop arms at the inspection lane and visitor parking. Regular inspections and maintenance tasks are required to maintain the equipment in a safe and working manner, maintain the equipment warranty and ensure proper force protection measures are in place.

PART II - PERIOD OF PERFORMANCE

The period of performance will consist of one (1x) base year and four (4x) option years.

• Base Year: 01 September 2025 – 31 August 2026

• Option Year 1: 01 September 2026 – 31 August 2027

• Option Year 2: 01 September 2027 – 31 August 2028

• Option Year 3: 01 September 2028 – 31 August 2029

• Option Year 4: 01 September 2029 – 31 August 2030

PART III - SCOPE OF WORK

Connecticut Air National Guard Bases require an annual preventative maintenance agreement to ensure that the AVB and drop arms are operating correctly. The objectives of this agreement include the following:

• All work must be accomplished by a Delta Scientific certified installer.

• Perform monthly HD300 inspections and maintenance in accordance with manufacturer’s instructions and Section 5, Task 1.

• Perform yearly HD300 inspections and maintenance in accordance with manufacturer’s instructions and Section 5, Task 2.

• Provide inspection and service reports after every inspection detailing any issues and/or recommendations.

• For emergency calls, the required response time must be six (6) hours or less for personnel to be onsite at Bradley Air National Guard Base.

• Perform monthly drop arm inspections and maintenance in accordance with manufacturer’s instructions and Section 5, Task 3.

PART IV - TASK

The contractor shall perform required inspections and maintenance on the anti-vehicle barrier at the main gate. The contractor shall provide all professional and technical personnel necessary to perform various technical, planning, and documentation efforts in order to comply with the applicable federal and state laws, regulations and policy directives. The contractor shall perform the following tasks at a minimum:

Task 1 – Monthly HD300 Inspection And Maintenance

• Record the cycle count. Use the Lubrication Schedule to determine if re-greasing the actuator is necessary.

• Check any access cover bolts and visibility panel bolts for tightness. Note any tendencies for these bolts to loosen.

• Without placing any body parts under the Barrier ramp, check for debris build up in the bottom of the foundation frame.

• Observe Safety Precautions for working under the Barrier. Check the tightness of each of the sixteen hardened steel cap screws holding the four bearing blocks. Anti-seize compound has been used on the bolts, reapply if you remove the bolts. Check for sand and debris about the bearings and shafts and clean if necessary.

Graphite/fiberglass bearings should be inspected for any damage and replaced as necessary, lubrication of these style bearings is optional. Reinstall top plates; check all top plate bolts for tightness. Note any tendencies for the top plate bolts to loosen.

• Grease the bearing in the crank arm.

• Based on the findings in item a, re-grease the actuator as necessary.

• Check the operation of the Barrier heaters if so equipped. They should get warm in approximately one minute after energization.

• Turn power on and bring system back to operation.

• Confirm that the Barrier operates smoothly during its up and down motion.

• Check all control functions for complete operation of all features.

• Check HD300 Barrier Pit for any physical hazards and potential drain blockage.

Clean out as necessary.

Task 2 – Yearly HD300 Inspection And Maintenance

• Check the electric actuator clevis pins for wear, replace as necessary.

• Examine the foundation frame for debris buildup; check drain lines and sump wells for drainage. Clean debris.

• Tighten or replace any loose access cover bolts and visibility panel bolts. Drill and tap to next size or use inserts if threads are stripped.

• Check condition of the Barrier paint surface. Prepare, prime and touch up areas where the paint has be chipped or worn away. Apply new reflective tape as necessary.

• Record the cycle count. Use the Lubrication Schedule to determine if re-greasing the actuator is necessary. Re-grease if necessary.

Task 3 – Monthly Drop Arm Inspection And Maintenance

• Check for proper operation, binding or misalignment and adjust as necessary

• Repair, tighten, or replace bolts or parts

• Check belt for wear and replace as necessary

• Lubricate moving parts, inspect for corrosion and paint condition

• Clean out debris in and around cabinets

Task 4 – Monthly Inspection And Maintenance Acknowledgement Form

• The contractor will be responsible for submitting the monthly inspection and maintenance acknowledgement form to the manufacturer no later than the 5th day of every month. The Facility Manager and Production Controller shall be included on the distribution list when the form is sent in.

Task 5 – Training

• Provide 1 training session per year outlining daily operation and visual inspections for

Civil Engineer and Security Forces personnel.

PART V – KEY REFERENCES:

The following documents are key references for use in developing lighting intensity and implementing illumination strategies, it does not represent an all-inclusive list of governing documents. The contractor is responsible to ensure all code and criteria are met.

UFC 1-200-01 General Building Requirements

UFC 4-022-02 Selection And Application Of Vehicle Barriers

PART VI – ACCESS AND GENERAL PROTECTION/SECURITY POLICY &

PROCEDURES

Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s

Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s

Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

PART VII - FOR CONTRACTORS REQUIRING COMMON ACCESS CARD (CAC):

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated

National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using

DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled

NACI at the Office of Personnel Management.

PART VIII - AT LEVEL I TRAINING: This provision/contract text is for contractor employees with an area of performance within a National Guard controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to National Guard installations, facilities and controlled access shall complete AT Level I awareness training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Contracting Officer’s Representative (COR).