Statement of Work Annual Fire Alarm Confidence test Base Seattle 2026.pdf

PERFORMANCE OF WORK STATEMENT

U.S. COAST GUARD

SECTION 1- GENERAL INFORMATION

1.1 SCOPE OF WORK:

The contractor shall provide all personnel, equipment, tools, materials, supervision, and all materials necessary to perform Annual Confidence Testing on all fire suppression, alarms, and sprinkler systems at USCG Base Seattle as defined in this Statement of Work (SOW). All work shall comply with all applicable building, OSHA, and NFPA codes, along with Federal, State, and local regulations.

1.2 PERIOD OF PERFORMANCE: 09/21/2026 – 10/22/2026

1.3 PLACE OF PERFORMANCE:

USCG BASE SEATTLE

1519 Alaskan Way South Seattle, WA 98134

1.4 PRE-BID SITE VISIT: A pre-bid site visit will be arranged for interested offerors. All interested offerors must arrive no later than 5 minutes prior to the start time indicated in order allow for coordination by the Program officer.

Date: TBD Start Time: TBD Location: TBD

1.5 CONTRACTING OFFICER (KO): In accordance with Federal Acquisitions Regulations (FAR) Part 1, Sub-part 1.6, the Contracting Officer (KO) is an official representative and directs all services performed under this agreement. The KO is the only representative with the authority to negotiate or initiate modifications, changes, or edits to this SOW.

Name: TBD USCG Base Seattle Phone:

E-mail:

1.6 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE POINT OF CONTACT (POC):

Name: TBD Unit: Facilities Engineering Phone:

E-mail:

Alternate POC:

Name: TBD Unit: USCG Base Seattle

PH:

E-mail:

1.7 CONTRACTOR PERSONNEL:

1.7.1 Contract Manager. The contractor must provide a contract manager who must be responsible for the performance of the work.

1.7.2 The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.7.3 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.7.4 The contractor must not employ persons for work on this contract if such employee is considered by the KO to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.7.5 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.7.6 The Contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.7.7 Contractor’s employees shall comply with all applicable government regulations, policies and procedures, e.g., fire, safety, sanitation, environmental protection, and security, when visiting or working at government facilities. The contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not bring discredit on the United States, the Department of Homeland Security or the U.S.

Coast Guard. The contractor employee shall not release any government personnel contact information or information concerning official unit business or operations to unauthorized parties.

1.7.8 The contractor employees shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, the contractor employee shall secure work areas, equipment and materials to prevent loss.

1.7.9 Contractor access to sensitive but unclassified information (SBU) is required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, “Safeguarding SBU/FOUO information.” SBU includes information categorized by DHS or other government agencies as: For Official Use Only (FOUO); Official Use Only (OUO); Sensitive Homeland Security Information (SHSI); Limited Official Use (LOU); Law Enforcement Sensitive (LES); Safeguarding Information (SGI); Unclassified Controlled Nuclear Information (UCNI); and any other identifier used by other government agencies to categorize information as sensitive but unclassified. The Contractor shall sign a non-disclosure agreement (DHS Form 11000-6). The Contractor shall continue to ensure employees safeguard this information when the new Controlled Unclassified Information (CUI) framework replaces the Sensitive but Unclassified (SBU) categorization. While access to classified restricted spaces at the Area and District Command Centers is required, the classified restricted space shall be sanitized throughout the contractor’s visit and an escort shall accompany the contractor at all times.

1.8 SPECIAL QUALIFICATIONS: Contractor shall have a minimum of five years specialized experience in fire suppression and fire alarm testing. Only trained service personnel shall work on equipment referenced in this SOW. All contractor and contractor employee certifications to be submitted to

KO.

1.9 WORK SCHEDULE:

1.9.1 All work to be completed within 30 calendar day of award.

1.9.2 The contractor will perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 7:00am and 3:30pm excluding Federal Holidays unless another time is specified.

1.9.3 All work shall be coordinated with the KO and POC so there is minimal disruption to normal working conditions.

1.9.4 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required above, the contractor must request same in writing. Submit a written request to the POC a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the POC prior to 9:00am on the Friday prior to commencement of work.

1.9.5 At least three (3) business days prior to the start of work, the names or those who will be working on site shall be submitted to the POC ahead of time for inclusion into the base access list. If vehicle parking is required, the names of all drivers and their vehicle information should be submitted prior to the start date. Parking is very limited on base and efforts should be made to minimize the number of vehicles accessing the base through the use of an offsite parking lot, garage or vanpool.

SECTION 2- GOVERNMENT FURNISHED PROPERTY AND SERVICES:

2.1 General Information: The Government must provide the facilities, equipment, materials, and services listed here.

2.2 Government Furnished Facilities:

2.2.1 Electricity and water will be provided at no cost by the Government from normal building services. Additional hookups or temporary connections shall be the responsibility of the contractor and shall be removed by the contractor upon completion of work.

2.2.2 The Government will provide toilet facilities for personal sanitary use only. Equipment shall not be cleaned in the government provided facilities. Misuse or lack of cleanliness will result in termination of toilet privileges at no additional cost to the Government.

2.3 Government Furnished Material: None

SECTION 3- SPECIFIC TASKS

The contractor shall provide all personnel, management, supervision, materials, tools, supplies, equipment, transportation, and labor to fulfill all the requirements of this Statement of Work.

3.1 WORK REQUIREMENTS:

3.1.1 Work shall be performed in accordance with all applicable Federal, State, and Local building codes, regulations, and tag out procedures.

3.1.2 Inspect fire alarm panels in Buildings: 1, 2, 4, 5, 6, 7, 10, 14, 16, and Guard Shack.

3.1.3 Test fire alarm panels in Buildings: 1, 2, 4, 5, 6, 7, 10, 14, 16, and Guard shack including installed batteries.

3.1.4 Inspect all smoke, heat and duct detectors, flow and tamper switches, pull stations, and audible and visual alarms in all buildings listed in Item 3.2.2

3.1.5 An approximate list of equipment in buildings is as follows:

Building #1

Speakers Pull Station

Photo/Smoke Detectors

Fixed Heat Detectors

Duct Detectors

Water Flow Detectors

Horn Strobes

Tamper Switch

5 15 175 17 1 6 5 10

Building #2 Speakers Pull

Station Photo/Smoke Detectors

Fixed Heat Detectors

Duct Detectors

Water Flow Detectors

Horn Strobes

Tamper

2 8 23 0 0 0 1 0

Building #4

Speakers Pull Station Photo/Laser Smoke Detectors

Fixed Heat Detectors

Duct Detectors

Water Flow Detectors

Horn Strobes

Tamper

65 15 80 6 15 8 6 11

Building #5

Speakers Pull Station Photo/Laser Smoke Detectors

Fixed Heat Detectors

Duct Detectors

Water Flow Detectors

Horn Strobes

Tamper

4 8 72 2 15 6 4 11

Building #6

Speakers Pull Station Photo/Smoke Detectors

Fixed Heat Detectors

Duct Detectors

Water Flow Detectors

Horn Strobes

Tamper Switch

4 12 43 0 5 1 4 1

Building #7

Speakers Pull Station Photo/Smoke Detectors

Fixed Heat Detectors

Duct Detectors

Water Flow Detectors

Horn Strobes

Tamper Switch

4 23 69 0 0 28 13 21

Building #10

Speakers Pull Station Photo/Smoke Detectors

Fixed Heat Detectors

Duct Detectors

Water Flow Detectors

Horn Strobes

Tamper Switch

1 10 23 8 1

Building #12

Speakers Pull Station Photo/Smoke Detectors

Fixed Heat Detectors

Duct Detectors

Water Flow Detectors

Horn Strobes

Tamper Switch

1 0 1

Building #14

Speakers Pull Station Photo/Smoke Detectors

Fixed Heat Detectors

Duct Detectors

Water Flow Detectors

Horn Strobes

Tamper Switch

1 0 1

Building #16

Speakers Pull Station Photo/Smoke Detectors

Fixed Heat Detectors

Duct Detectors

Water Flow Detectors

Horn Strobes

Tamper Switch

1 0 1

Guard Shack

Speakers Pull Station Photo/Smoke Detectors

Fixed Heat Detectors

Duct Detectors

Water Flow Detectors

Horn Strobes

Tamper

1 0 1

3.1.6 Test all smoke, heat and duct detectors, flow and tamper switches, and audible and visual alarms in all buildings listed in Item 3.2.2

3.1.7 Inspect all installed chemical extinguishing systems at the locations listed below:

Location Quantity Bldg 4, First floor, Room 120 Telcom Closet 1 Bldg 4, First floor, Room 135 Server UPS 1 Bldg 4, Second floor, Room 217 Telcom Closet 1 Bldg 4, Third floor, Vessel Traffic Center 1 Bldg 4, Third floor, Command Center 1 Bldg 4, Fourth floor, Antenna Equipment Room 1

3.1.8 Test all installed chemical agent extinguishing systems at the locations listed in Item 3.2.6

3.1.9 Inspect and certify all fixed extinguishing systems including replacing all fusible links.

Locations include: HAZMAT yard of Bldg 14, Galley building 6

3.1.10 Test and certify all fixed extinguishing systems including replacing all fusible links, in the

HAZMAT area in Bldg 14 and Galley building 6

3.1.11 Inspect all dry sprinkler systems on Base

3.1.12 Inspect wet sprinkler systems in Buildings 1,4,6, and 7 including all floors and basements.

3.1.13 Test wet sprinkler systems in Buildings 1, 4, 6, and 7 including all floors and basements.

3.1.14 Contractor must restore system to working order after inspection/test.

3.1.15 Place inspection tags on all systems tested. Include date, company, and Inspection

Technician name on tags in accordance with (IAW) NFPA References in Section 3 of this

SOW.

3.1.16 Identify and report code discrepancies (such as improper sprinkler or alarm coverage) to Base Seattle Fire Marshal.

3.1.17 Compile a printed and bound report with electronic copy, of all discrepancies and failures.

Provide report to the USCG no later than 2 weeks after the inspection and testing is completed. Report should include recommendations for modernization or upgrades to meet new codes.

3.1.18 Submit report and notice of compliance to City of Seattle Fire department in accordance with Administrative Rule 9.02.24

3.1.19 Notify KO upon commencement and completion of work.

3.1.20 Dispose of materials in accordance with all applicable Federal, State, and Local regulations.

3.2 QUALITY ASSURANCE AND WORKMANSHIP:

3.2.1 All work shall be performed in a workmanship like manner utilizing all Federal, State, and local codes and standards.

3.3 SUBMITTALS:

Forward all submittals to the KO within 7 calendar days prior to commencement of work, unless otherwise noted below. All submittals shall be provided in an electronic image format unless an alternate format is approved by the KO.

3.3.1 Submit work plan and time tables. Contractor shall provide written schedule to KO prior to start of work. Contactor shall work with KO and POC to provide the least amount of impact to Base Seattle operations as possible.

3.3.2 Submit product specification sheets for replacement components to KO for approval prior to installation.

3.3.3 Submit Operations & Maintenance Documentation: Provide operations and maintenance documentation from the manufacturer for all items installed. Documentation should include troubleshooting guidance, maintenance instructions, and spare parts list.

Certificates of inspection should also be included if provided by the manufacturer.

3.3.4 Submit Safety Data Sheets (SDS). Submit copies of all SDS's for all hazardous materials (including petroleum products) along with a listing of quantities of these hazardous materials proposed to be stored on site.

3.3.5 Submit Solid Waste and Recycling Receipts. Upon disposal and/or recycling of excavated materials, provide copies of the acceptance receipts from the disposal site to the KO within 5 calendar days of disposal.

3.3.6 Where possible, separate waste materials for recycling at appropriate facilities. Provide KO a copy of these disposal practices.

3.3.7 Submit Hazardous Waste (HW) Manifests. Upon disposal of hazardous waste, submit a copy of the completed manifests to KO within 5 calendar days of delivery of the wastes to the EPA approved treatment, storage and disposal facility.

3.3.8 Compile a printed and bound report with electronic copy, of all discrepancies and failures.

Provide report to the USCG no later than 2 weeks after the inspection and testing is completed. Report should include recommendations for modernization or upgrades to meet new codes.

3.3.9 Submit report and notice of compliance to City of Seattle Fire department in accordance with Administrative Rule 9.02.24

3.4 ENVIRONMENTAL PROTECTION REQUIREMENTS:

3.4.1 Contractor shall provide and maintain environmental protection during the life of the

Contract to control pollution or to correct conditions that develop during construction, maintenance, and repair. Comply with all local, State, and Federal laws and regulations when handling hazardous materials.

3.4.2 The contractor shall provide all necessary materials, coatings and paints required by this contract.

3.4.3 For hazardous and other waste disposal submittal requirements, please refer to Section 3.4 of this SOW.

3.5 CLEANING:

3.5.1 The Contractor shall keep the work area, including storage area, free from accumulation of waste materials and comply with all Federal, State, and local regulations pertaining to storage, transport, and disposal of wastes. Under no circumstances shall materials be placed in government owned refuse containers located on site.

SECTION 4- REFERENCES

4.1 Mandatory Publications: Most recent version of the following standards and codes:

4.1.1 CIM 5100.47 (series), Safety and Environmental Health Manual Chapter 27 Lead.

4.1.2 CIM 16478.1 (series), Hazardous Waste Management Manual.

4.1.3 Test and Inspect IAW NFPA 25, Standard for the Inspection, Testing, and Maintenance of

Water-Based Fire Protection Systems, Current Edition 2017.

4.1.4 NFPA 72, National Fire Alarm and Signaling Code, Current Edition 2016.

4.1.5 NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems, Current Edition 2015.

SECTION 3- SPECIFIC TASKS