Statement of Work and Specifications.pdf

Exterior Rehab of S8820 and S8818 U.S Dairy Forage Research Center (DFRC)

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

U.S. Dairy Forage Research Center (DFRC) USDA-ARS Prairie du Sac, WI

DATE: September 30, 2023

Table of Contents Scope of Work Descrip�on

General Project Informa�on

Contract Scope

General Notes and Requirements

Pre-Construc�on Mee�ng

Contract Performance

Documenta�on

Safety

Atachments

Project Specifica�ons

Photographs

Drawings

Forms

Scope of Work Descrip�on

Prairie du Sac, Wisconsin

General Project Information Project Loca�on

USDA-ARS-DFRC

S8820 and S8818 Sunset Dr. Prairie du Sac, WI, 53578.

USDA Project Team

Loca�on Point of Contact:

Engineering Project Manager EPM:

Contrac�ng Officer CO

Contrac�ng Officer Representa�ve COR

To be Determined

To be Determined

To be Determined

To be Determined

Bid Informa�on Base bid: Furnish all labor, materials, and equipment necessary to rehabilitate the exterior of Structure S8820 and S8818 (50’ x 28’), two 2-story residen�al structures at Prairie du Sac farm.

Remove and dispose of exis�ng wood siding, exis�ng asphalt roofing material and exis�ng doors and windows. Install new rigid siding, windows, and a standing seam steel roofing assembly.

Site Visit Interested par�es are strongly encouraged to visit the site of the proposed work and review the exis�ng condi�ons rela�ng to construc�on and labor, to be fully informed as to the facili�es involved, and the difficul�es and restric�ons that may affect the performance of the Contract. Failure to visit the site will not disqualify those submi�ng a proposal. However, change order requests for items that could have been reasonably ascertainable from a site visit (and included in a proposal) will be reviewed by the CO and evaluated accordingly.

Contract Scope The project shall be in accordance with this Statement of Work and the FAR Solicita�on and Contract clauses that are iden�fied in the complete Solicita�on package. This Statement of Work (SOW) shall consist of this “Scope of Work Descrip�on”, Atachments, General Notes and Standard Requirements, Photographs of Exis�ng Condi�ons, and Project Specifica�ons.

mailto:Scott.serwe@usda.gov mailto:loubna.harms@usda.gov

A. The repairs shall be performed in a neat, workmanlike manner to provide code-compliant, complete, properly func�oning installa�on, to include measures such as dust abatement and preserva�on of neighboring research fields.

B. Contractor shall be responsible for all project waste including hauling away, direc�ng waste to recycle, and legally disposing of remaining waste. See Project Specifica�ons for addi�onal informa�on on requirements for direc�ng waste to recycle.

C. Contractor shall provide all materials and components needed for the indicated repairs. Contractor shall provide a material approval submital of product data as indicated in the Project Specifica�ons and Schedule of Material Submitals (see Atachments).

D. A�er project award, the Contractor shall inspect / confirm all exis�ng condi�ons and dimensions prior to proceeding with any project ac�vi�es and iden�fy all exis�ng condi�ons that may impact the work and alert the CO and EPM immediately if condi�ons are discovered that differ from the SOW.

Contractor shall point out discrepancies between work iden�fied in this SOW and actual field-verified condi�ons--if they exist, prior to performing work. Items not iden�fied in SOW may be treated as unforeseen condi�ons and priced in accordance with standard FAR contract clauses.

Coordinate with loca�on for laydown and staging areas.

Schedule The work shall commence within 15 days from the receipt of the No�ce to Proceed, proceed diligently, and be completed no later than 90 days from the No�ce to Proceed. The Contractor will coordinate with the Government for the es�mated start date to ensure minimal disturbance to the residents. Work shall be performed Monday through Friday between the hours of 7:00 AM to 4:00 PM and no work shall be done on weekends or Government holidays unless otherwise approved by the COR. All submitals to include safety and product submitals shall be submited, reviewed, and accepted within 15 days of No�ce to Proceed.

Technical Requirements General

A. The furnishing and installa�on of all improvements indicated shall be complete in every respect, properly opera�ng and ready for use. All work shall be coordinated and scheduled to avoid disrup�ng and jeopardizing ongoing research. Coordinate access to space with COR.

B. The performance of renova�ons and improvements shall be coordinated and scheduled to avoid disrup�ng and jeopardizing ongoing research.

1. Contractor shall coordinate with COR or Loca�on Monitor designated by CO any orderly shutdown of scien�fic equipment, machines and computer equipment as needed for the performance of the contracted work.

2. Contractor shall coordinate with COR or Loca�on Monitor designated by CO any moving of scien�fic equipment, machines and computer equipment as needed for the performance of the contracted work.

C. When renova�ons and improvements are performed within an Owner-occupied space; adequate protec�on of sensi�ve equipment, machines and computers shall be implemented.

D. Contractor shall u�lize appropriate personal protec�on equipment (PPE) during the performance of the Work.

E. New and renovated installa�ons shall be labeled in accordance with ANSI standards.

F. Contractor shall provide final cleaning of project area, see specifica�ons for addi�onal informa�on. Final cleaning shall be to a “broom swept” quality. See Specifica�on Sec�on 01 73 00 and Sec�on 01 77 00 for addi�onal informa�on on cleaning.

Exis�ng Condi�ons:

(x2) near iden�cal residen�al 1-story house with Garage. Each residence is approximately 50’ x 28’ with the following exterior components relevant to this scope:

• A total of 11 (eleven) aluminum sliding windows of different sizes.

• 1 (one) Pa�o door.

• 2 (two) 36” wide exterior wooden doors.

• 2 (two) 9’- 4” wide garage doors.

• Composite wood siding.

• 3-tab asphalt shingles roofing.

Refer to project Photographs under atachments.

Materials A. Basis-of-design products are indicated in this SOW to convey a specified standard of quality and salient characteris�cs desired but are not to be considered a single- source specifica�on. Contractor-proposed equals will be considered.

• The Contractor must compare and validate that quality and salient characteris�cs are equal and approve the proposed equal products prior to submission for Government review and approval.

Addi�onal work required to incorporate Contractor-proposed equals shall be at the Contractor’s expense.

• Owner will review all Contractor-proposed equal equipment, materials, manufacturers, or installa�on. It shall be the Contractor’s burden to furnish all documenta�on and / or samples to show equality with specified items. Owner’s decision on equality is final. Manufacturers / products that are submited as “Approved Equal” are reviewed during the shop drawing process, not during bidding.

B. Submitals / product data / shop drawings shall be submited as indicated in the Project Specifica�ons. Submitals shall be reviewed by USDA for general conformance with the Contract Documents. Markings for comments and approval of the submitals by USDA shall not be construed as releasing the Contractor from compliance with the specified requirements.

• Use ARS submital/transmital form included with this SOW for each submital.

• All submitals shall be distributed to and reviewed by the Government prior to commencing work at the site. Purchase of materials prior to submital approvals are at the Contractor’s risk.

• See Project Specifica�ons for requirements on documen�ng Contractor’s effort in diver�ng waste to recycle.

All products shall be new, unused and to the sa�sfac�on of the COR. In addi�on, construc�on material shall be produced domes�cally or manufactured domes�cally in accordance with the Buy American Act.

For each of the TWO dwellings the following:

Windows

• Eleven (11) new construc�on windows”

• (5x) 48 ½” x 42 ½”

• (1x) 48 ½” x 36 ½”

• (1x) 24 ½” x 42 ½”

• (1x) 48 ½” x 60 ½”

• (1x) 96 ½” x 60 ½”

• (1x) 96 ½” x 42 ½”

• (1x) 20 ½” x 56 ½”

• Applicable for all windows:

o White in Color o Interior and exterior Casing to match or exceed (by no more than 3”) size of exis�ng.

o 0.27 U Factor or lower.

o Built in J-Channel o Each window trim will include an apron, and stool.

o Each window will be insulated with window spray foam insula�on.

o PVC clamshell exterior molding, pre primed white.

o Paint all casing to match exis�ng.

Doors

• Pa�o glass door (1x) 78” x 80” o Provides access control (lock from the inside).

o White in Color.

o Interior and exterior Casing to match or exceed (by no more than 3”) size of exis�ng.

o 0.30 U Factor or lower.

o With Built in J-Channel o Insulated with spray foam insula�on.

o PVC clamshell molding, pre primed white.

o Paint all casing to match exis�ng.

• Main entrance door (1x) 36” x 80”.

o Door style to match exis�ng.

o Door hardware to match exis�ng in style and finish.

o Glazing shall be opaque/frosted as to offer privacy.

o Exterior combina�on door lock with ability to rekey and change combina�on.

o Match exis�ng swing.

o White in Color.

o Interior and exterior Casing to match or exceed (by no more than 3”) size of exis�ng.

o 0.25 U Factor or lower.

o With Built in J-Channel o Insulated with spray foam insula�on.

o PVC molding, pre primed white and painted to match exis�ng.

• Side door (1x) 36” x 80” o Door style to match exis�ng.

o Door hardware to match exis�ng in style and finish.

o Glazing shall be opaque as to offer privacy.

o Exterior combina�on door lock with ability to rekey and change combina�on.

o Match exis�ng swing.

o White in Color.

o Interior and exterior Casing to match or exceed (by no more than 3”) size of exis�ng.

o 0.25 U Factor or lower.

o With Built in J-Channel o Insulated with spray foam insula�on.

o PVC clamshell exterior molding, pre primed white.

• Garage roll-up door (1x) 112” wide.

o 1-3/8ʺ thick polyurethane insulated door.

o R-Value of 12 or above

• Garage Door opener o Batery Backup Func�on.

o Keyless Entry.

o Manual Release Handle.

o Safety Sensor.

o Rolling code technology.

o Wireless keypad.

o New wiring and conduit from opener to the electrical panel.

o New wiring, conduit, electrical outlet for opener.

o New breaker.

Roofing o 24-gauge standard steel panel or beter value.

o Profile and coverage of steel panels to be a minimum height and width from the manufacturer's standard for the measured roof slope.

o The sheet metal panel manufacturer’s standard pre-finished panel shall provide twenty (20) year warranty (or beter) against material defects, corrosion and finish degrada�on sta�ng at a minimum that the metal finish will not chalk in excess of an eight (8) ra�ng, or fade in excess of a five (5) ra�ng, when tested in accordance with ASTM D2244 and ASTM D4214.

o Roofing system assembly shall have a 20 year warranty as installed.

o Steel panels to match exis�ng asphalt color as close as possible, submitals must be approved by the government prior to purchase.

o Matching metal drip edge, rake edges and ridge cap.

o Base flashing of exhausts and fans.

o Provide all other Roofing accessories such as metal flashings, edge metal, counter flashings, soffit, fascia, and other items needed to receive the warranty. Provide color op�ons for flashings for government selec�on.

o Provide corrosion resistant fasteners for roof panels, compa�ble in material (and color for any exposed) with the sheet panel or flashing material and of the type and size recommended by the manufacturer to meet the performance requirements and design loads.

o Ice and water shield material for eave perimeter.

o Synthe�c underlayment.

Vinyl Siding o Match exis�ng in color and in texture (wood grain).

o Insulated vinyl siding .044 thick or higher.

o 5/8” J-channel.

o Synthe�c House wrap system including seam and flashing tape.

o Miscellaneous materials for vinyl siding install.

Please note that the materials listed are for one structure, the amount can be doubled to account for both, however the contractor is responsible for on site verifica�on of all measurements.

THE CONTRACTOR IS RESPONSIBLE TO FIELD VERIFY ALL MEASUREMENTS AND MATERIAL QUANTITIES

PRIOR TO BID.

THE CONTRACTOR SHALL SUPPLY ALL OTHER NECESSARY MATERIALS TO PROPERLY EXECUTE THE

CONTRACT REQUIREMENTS.

ALL MATERIAL SHALL BE INSTALLED ACCORDING TO MANUFACTURER RECOMMENDATIONS.

Execu�on A. The Contractor shall furnish all labor, materials, equipment, supplies, transporta�on, u�li�es, supervision, *safety equipment, and incidentals for all elements of the work to provide a complete and properly func�oning installa�on in accordance with this Statement of Work. The installa�on shall be ready for use by Final Comple�on date.

* Note: Contractor is solely responsible for safety measures and conformance to applicable requirements in accordance with FAR clauses referenced in Solicita�on package.

Contractor shall provide all means and methods to protect the facility and its installa�ons from all project ac�vi�es, including protec�ng the facility from environmental elements as the improvements are completed.

The Contractor shall submit a detailed plan for dust mi�ga�on and containment to the Government for review prior to star�ng any on-site project ac�vi�es. See Project Specifica�ons for addi�onal informa�on on requirements for submitals.

B. The Contractor shall coordinate all work ac�vi�es with the COR prior to beginning any work. All work shall be scheduled in a manner such that minimal disturbance is experienced by the residents. and facility’s ongoing day-to day opera�ons are not affected nega�vely, including air quality.

• Project site shall be le� clean at the end of each workday.

• Contractor shall coordinate access to all areas with the designated USDA staff.

• During pre-construc�on mee�ng, Contractor shall verify all parking, security, and health requirements with the USDA staff.

• Coordinate with loca�on for laydown and staging areas.

Demoli�on The contractor shall remove and legally dispose of the exis�ng material and equipment iden�fied below in accordance with all federal, state, and local laws and regula�ons:

• The exis�ng vinyl siding, clapboards, facia, soffit, exterior trim.

• All exis�ng exterior trim.

• All exis�ng windows.

• The exis�ng roofing material to include roof shingles, ice belt, roof underlayment.

• All exis�ng exterior wood trim.

• All exis�ng doors.

• All exis�ng garage doors.

Note:

1. When demolished material is accumulated during the performance of renova�ons and improvements; demolished material shall be removed and legally disposed. See specifica�ons for addi�onal informa�on regarding diver�ng project waste to recycle.

2. Where exis�ng installa�on becomes abandoned during the performance of a renova�on and/or improvement and this exis�ng installa�on is readily accessible (i.e. exposed installa�on or above accessible suspended ceiling); the exis�ng installa�on shall be removed.

3. Removal of exis�ng installa�on(s) shall include the removal of associated moun�ng hardware and patching holes from hardware removal.

Construc�on The contractor shall install all materials and equipment in accordance with the applicable codes, the manufacturer’s specifica�ons and in a manner that is consistent with the industry standards for each applicable trade.

Where new penetra�on or opening of a wall, ceiling or floor occurs during the performance of renova�on and/or improvement; the penetra�on/opening shall be closed and sealed using material and in manner to restore originally intended fire ra�ng (i.e., opening shall be fire caulked).

Windows

• Inspect window openings for damage or deteriora�on; repair or replace framing as needed.

• Windows shall be fited as to not allow any gaps between moun�ng surfaces and windows.

• Trim will be replaced to include replacement of the apron, and stool.

• Windows shall be insulated with a spray foam insula�on designed for windows to ensure there is no air dra�.

• All trim shall be neatly installed to not leave any gaps between trim pieces or walls.

• The use of a silicone caulking or similar sealant shall be used to ensure an air�ght seal on all windows.

• Any nail holes shall be filled with wood filler to provide a smooth surface for paint and stain.

Doors

• Door jamb shall be fited as to not allow any gaps between moun�ng surfaces and jamb.

• Doors shall be insulated with an appropriate insula�on and weather stripping material to ensure there is no air dra�.

• All trim shall be neatly installed to not leave any gaps between trim pieces or walls.

• The use of a silicone caulking or similar sealant is to be used to ensure an air�ght seal on all doors.

• Any nail holes shall be filled with wood filler to provide a smooth surface for paint and stain.

Garage Door

• Inspect framing and tracks for damage; repair or replace as needed.

• Install new garage doors with appropriate hardware, insula�on, and weather-sealing features.

• Ensure smooth opera�on and proper alignment.

• Install trim and weatherproofing as necessary to integrate the garage doors seamlessly with the rest of the exterior.

• Opener powerhead shall be installed secure to the ceiling according to manufacturer recommenda�ons. Including wiring and programing all its components for an opera�onal product as designed.

• Doors shall be insulated with an appropriate insula�on and weather stripping material to ensure there is no air dra�.

• A new grounded electrical outlet shall be installed within range of the opener’s cord length.

• Wall console shall be installed and properly grounded in a loca�on pre-approved by the COR.

Insulated Vinyl siding

• Inspect exterior sheathing for damage and replace as necessary.

• Synthe�c house wrap system including seam and flashing tape shall be installed prior to new vinyl siding.

• Replace all vinyl siding and necessary flashing to provide a professional appearance and waterproof shell.

• Contractor shall not install damaged materials or equipment.

Roofing

Trades technician shall have 5 or more years’ experience installing mechanically seamed standing seam metal roofing.

• Inspect roof decking for damage and replace as necessary.

• Install high temperature ice and water shield 6’ up from the eaves.

• Install synthe�c underlayment on remaining areas.

• Complete install of Standing Seam Metal Roof assembly in accordance with manufacturer instruc�ons.

• Mechanically fasten metal panels.

• Seal every roof edge and roof penetra�on.

• Reinstall any equipment that was removed.

• Install matching metal drip edge and rake edges.

General Notes and Requirements

Pre-Construction Meeting Prior to the start of any work, the COR will schedule and conduct a “Pre-Construc�on Conference” or “Pre-Con” mee�ng. The Contractor’s Project Manager and Quality Control Personnel will atend this mee�ng. This conference will be held at the �me and loca�on agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the COR to outline the procedures that will be followed by the Government in its administra�on of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask ques�ons about the Government’s administra�on and inspec�on of contract work or obtain other per�nent informa�on that might be required. At the Pre-Construc�on conference the contractor shall provide the name of the project superintendent with a telephone number for project coordina�on.

The following is a general list of items for discussion during this Pre-Construc�on

Conference:

• Authority of the Contrac�ng Officer Representa�ve COR and Quality Assurance Inspectors.

• Contractor’s Safety Program (including sub-contractors).

• Accident Preven�on Plan and Ac�vity Hazard Analysis (Submited & accepted prior to start of work on site).

• Fall Protec�on and Preven�on Plan.

• Safety Mee�ngs.

• Accident Repor�ng.

• Safety Data Sheet (SDS) requirements.

• Contractor’s Equipment.

• Correspondence, Communica�on, Security and Administra�ve Procedures.

• Invoice and payment.

Contract Performance Receiving, Storing and Staging of Materials The contractor is responsible for protec�ng any stored material un�l it is placed in service. The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the contractor and will not be responsible for damage to the contractor’s equipment or materials.

Permits The Contractor shall, without addi�onal expense to the Government, be responsible for obtaining any necessary licenses, permits, and leters of cer�fica�on. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regula�ons in connec�on with the performance of the work specified under this contract.

Security The contractor will comply with all established security policies at The U.S. Dairy Forage Research Center (DFRC) in Prairie du Sac Wisconsin. the Government reserves the right to close any property or por�on of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hours’ no�ce of any such closure.

Buildings and Asset Protec�on Any involved building or structure, and all of its contents shall be protected from the elements during the dura�on of this contract. The contractor shall keep on site the means to quickly cover and protect all unforeseen weather-related event that could cause damage to the building and or any of its contents during all phases of this contract.

The contractor shall be responsible for restoring all Government facili�es or structures damaged as a result of the contractor’s opera�on. The contractor shall also be responsible for any damage to private property or injury to any person as a result of the contractor’s opera�on. The contractor shall no�fy the COR immediately of damage to Government and private property and injury to any person resul�ng from the contractor’s opera�on, or any damage to Government facili�es due to vandalism or other causes on the day such damage is first no�ced. Trucks and/or trailers will be driven on exis�ng roads only and not across or through park areas to facili�es. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the contractor’s opera�on. Damaged or destroyed grass areas shall be re-planted as directed by the Technical Point of Contact, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

Contractors’ Personnel

• Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the �me limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

• Employee Conduct - The Contractor shall be responsible for seeing that the firm’s employees strictly comply with the Code of Federal Regula�ons Title 36, Chapter III, Part 327, and all federal, state, and municipal laws. Any personnel ac�vity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees. Examples of unbecoming ac�ons or conduct include but are not limited to the following:

1) Cursing, harassment, or discrimina�on of and/or unwarranted physical contact with visitors, ARS or UW personnel, or other contractors

2) Recurring writen and/or verbal complaints from visitors, ARS or UW personnel, or other contractors.

3) Unsafe opera�on of vehicles while on ARS property.

• Removal of Contractor’s Employees - The COR may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the COR, is incompetent, who endangers persons or property, or whose physical or mental condi�on is such that it would impair the employee’s ability to sa�sfactorily perform assigned work. No�fica�on to the Contractor shall be promptly made in wri�ng if �me and circumstances permit. Otherwise, no�fica�on shall be verbal or by telephone, and shall be confirmed in wri�ng as soon as possible. No such removal, however, will reduce the Contractor’s obliga�on to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensa�on or damages against the United States or any of its officers or agents.

Quality Assurance The contractor is responsible for the quality control of the contract work. The contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The government has the right to inspect and test all items called for by the contract, to the extent prac�cable at all �mes and at all places during the term of the contract.

Omissions THIS CONTRACT MAY NOT COVER ALL SPECIFIED ACTIVITIES, STEPS, AND PROCEDURES REQUIRED TO SUPPLY THE CONTRACT PRODUCT. IN CASE OF OMISSION, THE NORMAL INDUSTRY, STATE, OR FEDERAL STANDARDS, PRACTICES, SPECIFICATIONS, AND/OR GUIDES SHALL PREVAIL. IN NO INSTANCE SHALL AN

OMISSION BE REASON TO PRODUCE LESS THAN AN ACCEPTABLE PRODUCT.

Documentation See Project Specifica�ons for requirements on construc�on progress documenta�on including, but not limited to daily reports, construc�on schedule(s), etc.

• Contractor shall prepare and submit to the Owner a combined construc�on schedule for the en�re project. The schedule be comprehensive, integrated, and fully developed. Contractor shall secure �me commitments for performing construc�on ac�vi�es from his subcontractors and suppliers prior to submi�ng the construc�on schedule. Contractor shall revise the construc�on schedule based on actual progress. Contractor shall submit to the Owner an updated the construc�on schedule at least monthly and upon request by Owner.

• Contractor shall prepare a daily construc�on report recording events at Project site. An electronic copy (pdf format) of the daily report shall be submited daily to the Contrac�ng Office Representa�ve (COR) / Engineering Project Manager (EPM) / Loca�on Monitor (LM). A copy of the daily report shall be sent weekly to the Contrac�ng Officer (CO) along with cer�fied payrolls (coordinate submission requirements with CO). The daily construc�on report must be dated and signed and should include the following (see specifica�on sec�on 01 32 00 for addi�onal informa�on):

A. List of subcontractors.

B. High and low temperatures and general weather condi�ons.

C. Accidents D. Stoppage, delays, and losses E. Orders and requests of authori�es having jurisdic�on.

Safety All work shall be conducted in accordance with the Research, Educa�on, and Economics (REE’s) Safety, Health, and Environmental Management Program (Policies and Procedures P&P 160.0 v1, most recent edi�on), and all applicable Occupa�onal Safety and Health Administra�on (OSHA), federal, state, and local safety and health requirements. A copy of P&P (160.0 v1) can be access upon request from the COR or by visi�ng the Agricultural Research Service ARS Facili�es Division website using the following link:

htps://www.ars.usda.gov/ARSUserFiles/FD/SHEMB/P%20and%20P%20160/P%20and%20P%20160%20S afety,%20Health%20and%20Environmental%20Program.pdf https://www.ars.usda.gov/ARSUserFiles/FD/SHEMB/P%20and%20P%20160/P%20and%20P%20160%20Safety,%20Health%20and%20Environmental%20Program.pdf https://www.ars.usda.gov/ARSUserFiles/FD/SHEMB/P%20and%20P%20160/P%20and%20P%20160%20Safety,%20Health%20and%20Environmental%20Program.pdf

Project staff reserve the right to cease work at any �me should the safety of employees, Contractors, and/or the public become jeopardized.

Ac�vity Hazard Analysis (AHA) An AHA shall be submited for each major phase of work. A major phase of work is defined as an opera�on involving a type of work presen�ng hazards not experienced in previous opera�ons or where a new subcontractor or work crew is to perform the work. The analysis shall define all ac�vi�es to be performed, iden�fy the sequence of work, the specific hazards an�cipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be con�nuously reviewed and revised to address changing site condi�ons as appropriate.

Accident Preven�on Plan The Contractor shall prepare an Accident Preven�on Plan (APP) specific to the ac�vi�es being performed. It shall include Ac�vity Hazard Analyses (AHAs) as described below.

A preparatory mee�ng shall be conducted by the prime contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract.

Fall Protec�on

• General: The requirements of this sec�on are applicable to contractors when their employees are working at heights above 6 feet, exposed to fall hazards, and/or using fall protec�on equipment.

Every contractor is responsible for establishing, implemen�ng, and managing a fall protec�on program.

• Submitals: A site-specific Fall Protec�on and Preven�on Plan is required to be submited and approved by the Government Designated Authority (GDA) prior to any work being completed at heights. USACE will provide a non-mandatory, fillable template plan. However, the contractor is permited to submit their own plan, at a minimum it must address the items listed in below:

1) Du�es and responsibili�es. Iden�fy Competent Persons (CP)s and Qualified Persons (QP)s and their responsibili�es and qualifica�ons;

2) Descrip�on of the project or task performed;

3) Training requirements to include safe use of fall protec�on equipment;

4) An�cipated hazards and fall hazard preven�on and control;

5) Loca�on of an�cipated anchorages that will be installed during the project;

6) Rescue plan and procedures;

7) Design of anchorages/fall arrest and horizontal lifeline systems:

8) Inspec�on, maintenance, and storage of fall protec�on equipment;

9) Incident inves�ga�on procedures;

10) Evalua�on of program effec�veness;

11) Inspec�on and oversight methods employed.

*NOTE: It is realized that means of fall protec�on for the first person establishing anchorages can be difficult. In this situa�on, fall protec�on may not be required while the individual is installing the ini�al anchorage point. Once this is installed, fall protec�on is required. These ac�vi�es need to be addressed in the AHA and Fall Protec�on and Preven�on Plan.

• Competent Person (CP): The person designated in wri�ng by the employer to be responsible for immediate supervising, implemen�ng, and monitoring of the fall protec�on program, who through training, knowledge and experience in fall protec�on and rescue systems and equipment, is capable of iden�fying, evalua�ng and addressing exis�ng and poten�al fall hazards and, who has the authority to take prompt correc�ve measures with regard to such hazards. The CP shall:

1) Be onsite at all �mes while work at height is being performed;

2) Be trained in accordance with EM 385-1-1, Sec�on 21.C.04, to include a minimum of 24 hour

CP in fall protec�on training made up of classroom and prac�cal hands-on components.

3) Prepare, update, review and approve fall protec�on and preven�on plans;

4) Review procedures as workplace ac�vi�es change to determine if addi�onal prac�ces, procedures, or training need to be implemented; Supervise the selec�on, installa�on, use and inspec�on of non-cer�fied anchorages;

5) Verify End Users who work at heights are trained and authorized to do so;

6) Inspect fall protec�on equipment at the frequency required by the manufacturer.

• Qualified Person (QP): A person with a recognized degree, or professional cer�ficate, with extensive knowledge, training and experience in the fall protec�on and rescue field who is capable of designing, analyzing, evalua�ng and specifying fall protec�on and rescue systems. The QP shall:

1) Be trained to the applicable level;

2) Provide technical support for the fall protec�on program;

3) Have advanced understanding and knowledge of the requirements, equipment, systems, physical sciences, and engineering principles that affect fall protec�on and rescue systems;

4) Supervise the design, selec�on, installa�on and inspec�on of cer�fied anchorages and horizontal lifelines;

5) Be qualified to select proper fall protec�on and rescue equipment;

NOTE: CPs may only approve non-cer�fied anchorages that are capable of holding 5000 lbs. All other anchorages and horizontal lifelines must be cer�fied by a QP.

• End User: A person who has been trained and authorized by the employer on the use of assigned fall protec�on equipment in a typical fall hazard situa�on. They must have an understanding of workplace ac�vi�es and follow the policy, procedures, and instruc�ons of the Competent Person regarding the use of fall protec�on, rescue systems, and related equipment. They shall:

1) Be trained by a CP, to include hands-on training and prac�cal demonstra�ons.

2) Bring all unsafe or hazardous condi�ons or ac�ons that may cause injury to them or others, to the aten�on of the CP;

3) Properly use, inspect, maintain, store and care for their fall protec�on equipment and systems;

4) Inspect all fall protec�on equipment or damage or defects, prior to each use.

5) Understand the nature of fall hazards in the work area and how to properly mi�gate them;

6) Calculate free fall distances and clearance requirements of fall protec�on systems;

7) Understand the site-specific rescue procedures;

• Personal Fall Arrest System Requirements (PFAS): All PFAS shall meet the requirements contained in ANSI Z359, Fall Protec�on Code, to include fall restrain and posi�oning systems. A PFAS consist of a full body harness, connec�ng means, and an anchorage system. Generally, this equipment is cer�fied for users within the capacity range of 130 to 310 lbs, including the weight of the worker, equipment, and tools. A CP shall inspect the equipment at least once semi-annually and whenever the equipment is subject to a fall or impact.

• Full body harnesses shall meet the requirements of ANSI Z359. Body belts and full body harnesses mee�ng only the requirements of the ANSI A10.14 shall not be used. All full body harnesses shall be equipped with Suspension Trauma Preventers such as s�rrups, relief steps, or similar in order to provide short-term relief from the effects of orthosta�c intolerance.

• All energy free fall energy absorbing lanyards shall meet the requirements of ANSI Z359.13.

• NOTE: When an anchor point is below the dorsal D-ring, a free fall (FF) distance greater than 6 � (1.8

m) is created. For these situa�ons, a 12 � (3.6 m) FF energy absorbing lanyard shall be used in accordance with manufacturer’s instruc�ons and recommenda�ons. A 12 � (3.6 m) FF energy absorbing lanyard does not refer to them lanyard length. Instead, it refers to a FF that is greater than 6 � (1.8 m) up to 12 � which is created by the anchor point being located below the dorsal D-ring.

The maximum length of the lanyard used shall not exceed 6 �. (See Figure 21-4 in the EM 385-1-1.

• Self-Retrac�ng Devices (SRDs) shall meet the requirements of the ANSI/ASSE Z359.14.

• All scaffolding, aerial work pla�orms, scissor li�s, or similar must be used in accordance

Manufacturer recommenda�ons.

Emergency Response Emergency procedures shall be documented in the Accident Preven�on Plan and will include a map with direc�ons to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

Accident Repor�ng All accidents and near misses shall be inves�gated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the COR within four (4) hours of the incident (by phone or in person). Accident Inves�ga�on Form shall be completed and submited to the COR within five (5) working days of the incident (see Atachments).

Required Personnel The Contractor shall employ a minimum of one Competent Person (CP) at each project site to func�on as the Site Safety and Health Officer (SSHO). The SSHO shall be present at the project site and report to the contractor’s upper management. The SSHO is required to have related construc�on experience and have at a minimum completed a 10 Hour OSHA training.

In addi�on, when emergency medical services are not accessible within five (5) minutes of the work loca�on and there are two (2) or more workers onsite, at least two (2) employees shall have (in-person) training in First Aid and CPR.

Hazard Abatement Lead

• General: The requirements of this sec�on are applicable to contracts involving ac�vi�es that disturb Lead-based paint (LBP). All LBP ac�vi�es, training, and submitals shall comply with 29 CFR 1910.1025; 29 CFR 1926.62; as well as State, and local requirements.

• Submitals: A site-specific Lead Compliance Plan is required to be submited and accepted by the COR prior to ini�a�ng lead abatement tasks. This plan shall be developed as an appendix to the Accident Preven�on Plan (APP)and describe procedures to be followed to protect contractor and government employees, the environment, and general public from lead hazards while performing lead hazard control ac�vi�es. Specifically, the Lead Compliance Plan shall address the following:

1) A descrip�on of each work ac�vity in which lead is emited, to include equipment and materials used, controls in place, crew size, job responsibili�es, opera�ng procedures, and maintenance prac�ces, work ac�vity loca�ons and lead-containing components keyed to the project drawings;

2) Descrip�on of means to be used to achieve exposure compliance, including any engineering controls;

3) Employee exposure assessment procedures to monitor and document employee lead exposure. Exposure monitoring shall include two types:

a. Ini�al determina�on (may be omited if there is sufficient objec�ve/historical data showing ac�on level compliance according to the requirements); and

b. Con�nued exposure monitoring required as a result of ini�al exposure determina�ons.

4) Protec�ve clothing, housekeeping procedures to prevent spread of lead contamina�on both in and beyond the lead hazard control area, and hygiene facili�es and prac�ces to prevent employees from inadvertent inges�on of lead;

5) Administra�ve controls to limit employee exposure to lead, including employee rota�on schedule to be employed, if engineering controls or Personal Protec�on Equipment (PPE) fail to eliminate exposures exceeding the Permissible Exposure Limit (PEL);

6) Medical surveillance procedures to monitor employee exposures and ensure fitness for wearing respiratory protec�on;

7) Competent person (CP) and employee training required;

8) Detailed sketches iden�fying lead hazard control areas, including decontamina�on areas and facili�es, cri�cal barriers, and physical and air distribu�on boundaries;

9) Perimeter or other area air monitoring outside or adjacent to the regulated area;

10) Security required for each lead hazard control area; and

11) Waste genera�on, characteriza�on, transporta�on, and disposal (including recordkeeping).

• Required Cer�fica�ons and Licenses:

1) The contractor must be licensed in lead abatement by the Environmental Protec�on

2) Agency (EPA) or applicable state where the work will be completed.

3) At least one onsite employee will be designated as the lead abatement competent person and be cer�fied as a Lead Abatement Supervisor by the EPA or applicable state where the work will be completed.

4) At a minimum, site workers involved with lead abatement ac�vi�es must be cer�fied as Lead Abatement Workers by the EPA or applicable state where the work will be completed.

5) Copies of cer�ficates and licenses shall be kept on site and available for review if requested by the COR.

6) Final Clearance Sampling: For interior lead abatement projects, a 3rd party, independent clearance examiner must assess the areas impacted by the abatement ac�vi�es. The examiner must be a Cer�fied Industrial Hygienist (CIH), Cer�fied Risk Assessor, or a

Cer�fied Lead-Based Paint Inspector. Clearance sampling shall be completed in accordance with ASTM E1728 and ASTM E3074. Samples must be analyzed by a laboratory recognized by the EPA’s Na�onal Lead Laboratory Accredita�on Program (NLLAP). Specific Clearances must meet the following:

a. Floors <40 μg/sq. �

b. Window sill <250 μg/sq. �

c. Window well <400 μg/sq. �

• Documenta�on: documenta�on of proper disposal shall be provided by the contractor to the

COR before a final payment can be issued.

Personal Protec�ve Equipment It is the contractor’s responsibility to furnish and supply personnel with the proper personal protec�ve equipment necessary for performing the work.

Clean Up and Waste The contractor shall prac�ce good housekeeping to maintain a safe job site. The contractor shall keep the work area, including any designated storage areas free from accumula�on of waste materials. Upon comple�ng work in an area, the contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resul�ng from contractor ac�vi�es shall be restored by the contractor to the sa�sfac�on of the COR. All waste material will be disposed of offsite in accordance with all Federal, State, and Local regula�ons.

Environment Protec�on Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the contractor at the site, and the site will be inspected/ cleaned on a daily basis. No burning is permissible unless approved by the COR. Water, air, and land resources shall not be adversely impacted during the course of the work.

Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

Atachments

Project Specifications

DIVISION 01 – GENERAL REQUIREMENTS

01 32 00 – CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract including other Division 01 Specifica�on Sections apply to this Section.

1.2 SUMMARY

A. Sec�on includes administra�ve and procedural requirements for documen�ng the progress of construc�on during performance of the Work, including the following:

1. Contractor's construc�on schedule.

2. Daily construc�on reports.

B. Related Requirements:

1. Division 01 Sec�on "Submital Procedures" for submi�ng schedules and reports.

1.3 INFORMATIONAL SUBMITTALS

A. Contractor's Construc�on Schedule: Submit size required to display en�re schedule for en�re construc�on period. Submit via email.

1. Submit a working electronic copy of schedule in “pdf” format and labeled to comply with requirements for submitals. Include type of schedule (ini�al or updated) and date on label.

B. Construc�on Schedule Upda�ng Reports: Submit upon request by Owner.

C. Daily Construc�on Reports: Submit at daily intervals.

1.4 QUALITY ASSURANCE

A. Scheduling Qualifica�ons: Contractor shall have the capability of updated construc�on schedule within 24 hours.

B. Contractor’s Construc�on Schedule: The Contractor shall secure �me commitments for performing construc�on ac�vi�es from his subcontractors and suppliers. The Contractor shall prepare a combined construc�on schedule for the en�re project. The schedule shall be a comprehensive, integrated, and fully developed.

1.5 REPORTS

A. Daily Construc�on Reports: Prepare a daily construc�on report recording events at Project site.

An electronic copy (pdf format) of the daily reports shall be submited daily to the COR/EPM. A copy of the daily reports shall be sent weekly to the CO along with cer�fied payrolls (coordinate submission requirements with CO). The daily construc�on report must be dated and signed and should including the following:

2. List of subcontractors.

3. High and low temperatures and general weather condi�ons.

4. Accidents.

5. Stoppages, delays, shortages, and losses.

6. Meter readings and similar recordings.

7. Orders and requests of authori�es having jurisdic�on.

8. Services connected and disconnected.

9. Equipment or system tests and startups.

PART 2 - EXECUTION

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construc�on Schedule Upda�ng: Upon request by Owner, update schedule to reflect actual construc�on progress and ac�vi�es.

B. Distribu�on: Distribute copies of approved schedule to CO/COR/EPM.

END OF SECTION 01 32 00

01 33 00 – SUBMITTAL PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract including other Division 01 Specifica�on Sec�ons, apply to this Sec�on.

B. See “Atachments” sec�on of the SOW for “Material Approved Submital” form.

C. See “Atachments” sec�on of the SOW for “Schedule of Materials Submitals” form.

D. See “Atachments” sec�on of the SOW for “Recently Replaced Component” form.

E. See “Atachments” sec�on of the SOW for “AD-107” form.

1.2 SUMMARY

A. Sec�on includes requirements for the administra�ve and procedural requirements for submi�ng Shop Drawings, Product Data, Samples, and other submitals.

1.3 DEFINITIONS

A. Submitals: Writen and graphic informa�on.

B. Portable Document Format (pdf): An open standard file format licensed by Adobe Systems used for represen�ng documents in a device-independent and display resolu�on-independent fixed-layout document format.

1.4 SUBMITTALS

A. Submital Format:

1. Arrange the following informa�on in a tabular format:

a. Name of subcontractor if applicable.

b. Descrip�on of the Work covered.

1.5 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Coordina�on: Coordinate prepara�on and processing of submitals with performance of construc�on ac�vi�es.

B. Processing Time: Allow �me for submital review, including �me for re-submitals. Time for review shall commence on Owner's receipt of submital. No extension of the Contract Time will be authorized because of failure to permit the processing of submitals, including re-submitals.

1. Ini�al Review: Allow calendar 15 days for ini�al review of each submital.

2. Re-submital Review: Allow calendar 15 days for review of each re-submital.

C. Electronic Submitals: All submitals shall be submited electronically in “pdf” format, via email.

Iden�fy and incorporate informa�on in each electronic submital file as follows:

1. Transmital Form for Electronic Submitals: Format acceptable to Government, containing the following informa�on:

a. Project name.

b. Date.

c. Name of Contractor.

d. Name of firm or en�ty that prepared submital.

e. Names of subcontractor, manufacturer, and supplier.

D. Iden�fy features, accessories and finishes requiring selec�on by CO/ACO/COR/ EPM.

E. Use for Construc�on: Retain complete approved copies of submitals on Project site. Use only final ac�on submitals that are marked with approval nota�on from CO/ACO/COR/ EPM.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Submital Procedure Requirements: Prepare and transmit submitals for material and products proposed for the project.

1. Submit via email with electronic submital files atached.

2. Manufacturers / products that are submited as “Approved Equal” are reviewed during the submital / shop drawing process and not prior to bidding. Contractor shall be responsible for submi�ng informa�on to show equivalence. Determina�on by CO/ACO/COR/EPM on equivalence is final.

3. Each submital shall include a completed “Material Approval Submital” form. See “Atachments” sec�on of the SOW for this form.

B. Include one hard copy of each approved shop drawing in the Opera�ons and Maintenance Manual submited to the Government during Closeout Procedures.

C. Product Data: Collect informa�on into a single submital for each element of construc�on and type of product or equipment.

1. Mark each submital to show which products (manufacturer, model, type, size, op�ons, etc.) are proposed.

PART 3 - EXECUTION

3.1 CONTRACTOR'S REVIEW

A. Review each submital and check for compliance with the Contract Documents. Note correc�ons and field dimensions. Mark with approval stamp before submi�ng to CO/COR/

EPM.

B. Approval Stamp: Stamp each submital with a uniform, approval stamp. Include Project name and loca�on, submital number, name of reviewer, date of Contractor's approval, and statement cer�fying that submital has been reviewed, checked, and approved for compliance with the Contract Documents.

3.2 CO/COR/EPM ACTION

A. General: CO/COR/EPM will not review submitals that do not bear Contractor's approval stamp and will return them without ac�on.

B. Submitals: CO/COR/EPM will review each submital, make marks to indicate correc�ons or modifica�ons required, and return it. CO/COR/EPM will provide nota�on on each submital to indicate the appropriate determina�on from their review:

1. Reviewed - Approved with No Excep�ons Noted.

2. Reviewed - Approved with Notes - Make Correc�ons Noted

3. Reviewed - Revise and Resubmit.

4. Reviewed - Rejected.

3.3 REQUIRED SHOP DRAWINGS AND PRODUCT DATA

A. See individual specifica�on sec�ons and Drawings.

END OF SECTION 01 33 00

01 50 00 – Temporary Facili�es and Controls

1.1 SUMMARY

A. Sec�on includes requirements for temporary u�li�es, support facili�es, and security and protec�on facili�es.

1.2 USE CHARGES

A. Water Service from Exis�ng System: Water from Government's exis�ng water system is available for use without metering and without payment of use charges. Provide connec�ons and extensions of services as required for construc�on opera�ons.

B. Electric Power Service from Exis�ng System: Electric power from Government's exis�ng system is available for use without metering and without payment of use charges. Provide connec�ons and extensions of services as required for construc�on opera�ons.

1.3 QUALITY ASSURANCE

A. Electric Service: Comply with NECA, NEMA, and UL standards and regula�ons for temporary electric service. Install service to comply with NFPA 70.

B. Tests and Inspec�ons: Arrange for authori�es having…