Statement_of_Work_Air_Handlers_Final_PDF.pdf

Wind River Agency HVAC Project

Statement of Work

Replacement of HVAC Unit At Administration Building 140 and Roof Top Unit for Building

109 Bureau of Indian Affairs, Wind River Agency Ft. Washakie, Wyoming

A) BACKGROUND

1) The Branch of Facilities Management and Construction will provide construction funding for removal, disposal, and replacement of 4 - Air Handler, Water Source Heat Pump (AHU) interior system in Building 140 and 1 - Roof Top AC cooling unit at building 109 at the Wind River Agency at Fort Washakie, Wyoming.

B) OBJECTIVES

1) The Bureau of Indian Affairs {BIA}, through a contract, will provide for the removal and disposal of 4 existing Air Handler AHU in building 140 and 1 - Roof Top AC unit at building 109 at the Wind River Agency. The construction work shall be based on the approved proposal from the selected vendor. All construction work will adhere to applicable federal, state, and local codes, including approved drawings/plans and specifications, also contractor is responsible for all permits and inspections. The objective of this Statement of Work (SOW) is to define and establish a general scope of services necessary for the 4 Air Handler and 1 AC unit, removal, and installation.

C) SCOPE

1) This contract includes but not limited to the removal and proper disposal of existing old Air Handler, Roof Top AC Cooling Unit, and old Refrigerant in Building 140 and 109 at the Wind River Agency at Fort Washakie, Wyoming. This contract is for Labor, Equipment, Materials, and the oversight to complete the project in accordance with manufacturer's recommendations. The contractor shall be responsible for all costs associated for the replacement of Air Handler and Roof Top AC Cooling unit material, clearances, and dispose of all refrigerants in accordance with all federal and state regulations. The contractor shall be responsible for storage, final shipping, and delivery cost from the factory to the final site. The Contractor is recommended to visit Project location and site(s) to Obtain, make, model, and size of existing air handler, water source heat pump and AC cooling unit also to perform field measurements and identify work items so the proposal submitted will be accurate for an official bid to the Contracting Officer. It is the Contractors responsibility to review all plans, design, drawings, and specifications to confirm existing conditions that would be applicable to the successful completion of the project. It shall be the responsibility of the bidder to verify the size, model, and voltages of new Air Handling Unit AHU prior to submitting a bid. Plans developed under this SOW will be used as final construction documents for new Air Handler AHU and Roof Top AC Cooling unit. The scope of work includes but not limited to:

Detailed Contract Price Schedule Detailed Construction Cost Estimate Shop Drawings (Attachment) Closeout and Operation & Maintenance (O&M) Requirements

2) The contractor shall provide all Labor, equipment, and materials to complete the project in accordance with the attached plans and specifications.

3) Remove 4 existing air handler (No. 2, No. 12, No. 14 & No. 15), Water Source Heat Pump (AHU) interior systems and associated piping at locations indicated in Attachment "A" (Site map and Building Floor Plans). Attach to Existing duct work. p rovide and Install 4 new Water Source Heat Pumps, Air handlers, (equivalent to existing or better) up to 3 ½ ton cooling and 29 MBH Heat, including new electrical work, and line sets.

Modify and connect to existing duct work and existing returns as necessary. Connect to all existing water lines and Electrical wiring, all electrical and Plumbing work shall be included in this contract. Make Air filter accessible for routine maintenance.

4) Remove 1 existing Roof top AC Only unit and removal of all associated piping and old refrigerant at locations Indicated in Attachment "B" (Site map and Building Floor Plans). Need to convert to 410a refrigerant from old outdated refrigerant system, replace all lines that need to be updated. Adapt all Existing duct work to new AC cooling unit.

Provide and Install 1 new Roof Top AC Cooling unit, (equivalent to existing or better) up to 5-ton cooling, including new electrical work, and line sets. Modify and connect to existing duct work and existing returns as necessary. Connect to all existing Electrical wiring, all electrical work shall be included in this contract.

D) TASKS

1) The Contractor shall provide 4 -Air Handler Water Source Heat Pump (AHU) and 1- Roof top AC Cooling (Only) unit in compliance with project plans, specifications, and supplemental documentation.

2) Existing units to be removed by contractor and legally disposed of off the Reservation Boundary. Roof top AC cooling unit will need to be taken off the roof and the new AC unit put up on the roof.

3) Prepare the interior area of the building for the installation of 4 Water Source Heat Pumps, Air Handler Unit, 1 Roof Top AC Cooling Unit and all necessary components, equipment, and reconnect the lock out programmable thermostat. Ensure all penetrations are sealed in a workman like manner.

4) Ensure proper operation of all new equipment. Contractor shall provide the materials, perform all work, conduct all tests, and pay all costs and fees necessary to make the HVAC systems ready for use by the owner. It is understood that these specifications shall be fulfilled in their true spirit and intent so that any minor materials or devices essential to proper or convenient operation, required or implied, shall be supplied and installed by the contractor without extra charge, even though not specifically spelled out.

5) Contractor to provide written 5-year parts and I year labor Warranty on all new equipment. Contractor will register equipment with manufacturer in a timely manner and provide owner with all warranty documentation.

6) All new installed air handler Water Source Heat Pump and AC Cooling units will use updated refrigerant.

7) The HVAC Contractor will coordinate with the Contracting Officer for scheduling of access to the buildings. The HVAC Contractor shall assume that the building will be occupied during this project.

8) Access to the building will be restricted to the HVAC Contractor, Contracting Officer and authorized members of the Shoshone and Arapaho Tribes, TERO, Government Representative's. The exterior work areas shall be demarcated in accordance with the OSHA requirements as a work area. Appropriate signage is discussed elsewhere in this specification.

9) The Contractor will prepare the localized work areas for interior and exterior removal of Air handler and AC units. The work area preparation measures are to be approved by the Contracting officer prior to the commencement of work but may Include, localized isolation of the area immediately adjacent to the building component utilizing poly sheeting as a Partition barrier, to catch debris while doing actual work with little impact of BIA employees. Also clean up and removal of scrap from BIA properties, absolutely no trash or debris will remain on sight at any time.

10) The contractor shall provide a 48-hour advance notice to the agency facilities manager and occupants, before beginning work on each unit. And shall proceed on each unit until completed.

11) Removed Air Handler and AC unit shall be disposed of as regulated by the Federal and State regulations.

12) All materials with technical specifications shall be submitted to the contracting officer representative for approval before installation.

13) The Contractor will provide all labor, equipment, and materials necessary to perform the selective demolition and installation work.

14) The contractor shall be solely responsible for the safety of the contractor's employees, contractor's work, work procedures, materials, equipment, transportation, signage, and relative activities and equipment. Contractor will also be responsible of the safety wellbeing of employees and clients in the immediate area of the building.

15) The contract shall obtain all required state, local and tribal permits, and clearances for the purpose of selective demolition of existing Air Handler and AC cooling unit and the installation of new as required in the project plans and specification.

16) The Contractor shall comply with applicable Codes and Standards adopted by the BIA for the work covered in this SOW include, but are not limited to the following:

17) OSHA, Federal Health and Safety Codes and Standards, OFMC, revised September 11, 2009

18) Performance Specifications for Energy and Water Conservation Requirements for Housing

Rehab.

19) The Contractor shall contact and comply with the tribal Employment Rights Ordinance”

(TERO) and is responsible for applicable local Tribe, TERO fees and any other applicable tribal taxes in addition to applicable state taxes, if any.

20) Organizational Abbreviations:

ASTM American Society for Testing Materials IBC/IPC International Building Code/ International Plumbing Code IRC International Residential Code NEC National Electrical Code

NFPA National Fire Protection Association UMC Uniform Mechanical Code UPC Uniform Plumbing Code UL Underwriter's Laboratories

21) The Contractor shall be responsible for obtaining and submitting the Contractor's insurance certificates within ten calendar (10) days of contract award.

22) The Contractor shall determine the eligibility of contractors to perform the work required within their contracts. A check of the Debarred and Suspended Contractors list must be performed before all contracts are entered into.

23) The Contractor will be responsible for the inspection and quality controls of the construction work as it progresses. At least one full-time inspector shall be employed to perform this service and shall be available throughout the entire construction performance period.

24) The Contractor shall perform daily on-site surveillance checks of the work to ensure that the work is progressing and proceeding as planned and that its inspector and construction management team are appropriately administering the work.

25) The Contractor shall have weekly progress meetings at the project site. Key stakeholders and the Contracting, officials shall be allowed to attend these meetings for the purpose of being informed about the progress of construction

26) . The Contractor shall coordinate the on-site visits with the BIA COR so that both parties can be on-site at the same time.

E) Delivery

1) Submit four (4) copies of shop drawings or other submittals required under the construction contract prior to the start of any work to the CO for review and approval.

2) Quality control plan shall be submitted and approved 2 weeks before start of the project.

3) Request for Information shall be submitted and approved 2 weeks before start of the project.

4) The Contractor shall provide Construction contractor payment requests, construction

Subcontract's cost breakdown (cost schedule) and progress schedule.

5) Reporting timeline for all reports is to begin upon mobilization, including Construction

Reports, Progress Reports, Interim and Final Inspection Reports.

6) The Government requires Daily Status Reports, Weekly Progress Reports from contractors to monitor progress and ensure compliance.

7) The Contractor shall provide the BIA COR with both electronic files and paper copies of the O&M Manuals and Warranties. The number and type of electronic files shall be mutually agreed upon between the BIA COR and the Contractor.

8) Warranty forms and information shall be completed by the contractor and presented to the COR on final completion of project.

9) All work shall have a professional and finished appearance. The work area shall be free of debris and material that was generated by the 4 Air Handler's and AC Cooling unit project.

All penetrations shall be sealed.

10) The Contractor shall be responsible for the closeout of the contract. Closeout procedures shall conform to 48 CFR 4.804-1, 48 CFR 4.804-4 and 48 CFR 4.804-5 procedures for contract closeouts. The BIA CO shall be provided with a copy of the signed original prepared by the Contractor, documenting the closeout.

11) Submit one copy each of the above items to the Bureau's CO at the address indicated below, or as directed by the COR.

12) Retain one copy of the above on the project site until completion of construction.

Distribute these copies as directed by the COR.

13) The Contractor shall retain two copies of each submittal for their use and review and provide a copy to the BIA's CO and project manager/COR.

14) The Contractor shall provide all warranties required under the construction contract.

15) Contracting Officer (CO) Kathy Eder, 20214th Ave, Billings, Montana 59101, Telephone:

406/247-7941; Email: kathy.eder@bia.gov

16) Contracting Officer's Representative (COR)- Regional Facilities Manager, US-DOI-Bureau of Indian Affairs, Division of Facilities Management & Construction, Raymond Standing Bear, 2021 4th Ave, Billings, Montana 59101, Telephone: 406-657-6682; Telefax:

406-657-6686, Email: Raymond.standingbear@bia.gov

F) Government-Furnished Property (GFP)

(1) None.

G) Security Considerations

1) Contracted personnel shall require a BIA chaperone within all BIA buildings.

2) Contractor shall provide the COR with a list of personnel working on the project.

H) Travel Not applicable

I) Special Material Requirements

1. Not applicable.

J) Other Unique Requirements or Considerations

1. The structure will be occupied during this project.

2. The Contractor shall contact BIA COR, at the phone number indicated above, for questions or discussions regarding technical matters relative to the services required. This individual will be designated as the COR for the contract. The Contractor will contact the CO, at the phone number indicated above, on all other matters.

3. The BIA will review and approve the Construction Contractors Construction Schedule and Schedule of Values and allow the BIA CO and COR to review the proposed schedules.

4. The CO will review and approve Contractor's Quality Assurance Plans.

5. The CO will review and approve construction Contractor's Accident Prevention Plan.

6. The BIA will participate in weekly meetings, the final inspection(s), and the punch list inspection(s).

7. The BIA's COR will also make periodic site visits at critical times during the construction process; however, the BIA's COR shall not direct the Contractor.

8. The Contractor, of their representatives shall not be allowed to make changes in the work. Only the BIA CO is authorized to make changes to the contract.

9. The CO will review and approve the Contractors Construction Schedule and Schedule of Values.

10. Egress traffic, street access, building access and BIA employee parking shall not be encroached upon.

11. COVID Guidelines and procedures will be followed.

K) Place of Performance

1. Department of the Interior, Bureau of Indian Affairs, Wind River Agency, Fort Washakie, Wyoming 82514

L) Period of Performance

1. Acceptable working hours are 07:30 a.m. to 5:30 p.m. Monday through Friday. Working weekends will be by request only and approved by the Agency Facilities Manager.

2. This project shall be completed forty (45) calendar days after Award is issued.