Statement of Work A251-972.pdf

STATEMENT of WORK Replace Siding & Roofing Material on Husky Salt Storage Building

Berks County, Temple Stockpile #01 Buildings # 0510104

Project # A251-972 -- 11865096

I. SUMMARY

A. The Department of Transportation (PennDOT) is issuing a solicitation to provide for Installation of vinyl siding and replace asphalt shingles with metal roofing. The following list of documents made part of this procurement will provide the bidder with the information needed to bid:

• Attachment A, Project Specification

• Attachment B, Green Plan

• Attachment C, Location Map, Directions, GPS Coordinates

• Attachment D, Terms and Conditions

• Attachment E, Prevailing Wages

• Attachment F, Public Works Employee Verification Form

• Attachment G, Diverse Business Participation

• Attachment H, Plot Plan

B. All work completed under this request must be in accordance with all documents referenced above and the Invitation to Bid.

II. GENERAL REQUIREMENTS

A. All prospective bidders, before submitting a bid, must thoroughly familiarize themselves with the existing conditions at the project site. This opportunity will be provided at the Walk-Through. Should any discrepancies arise between the existing conditions and the plans and specifications, they shall be reported to the Bid Contact prior to the Bid Submission Due Date and Time.

B. The Mandatory Walk-Through will begin at the designated time and location identified in the bid project delivery schedule below.

C. Within five (5) days of the Contractor receiving the notice to proceed, an Initial Job Conference will be scheduled with the District Facilities Administrator.

III. BID AND PROJECT DELIVERY SCHEDULE

Time is of the essence. It is critical that prospective bidders understand and adhere to the following timeline for bidding and project completion.

1. Bid Timeline

Mandatory Walk Through January 11, 2016 @ 1:00 pm

Bid Submissions Due January 19, 2016 @ 10:00 am

(Electronic via the Portal)

Berks County, Temple Stockpile #01

2. Project Timeline

Project Completion: Must be completed and approved by the District Facilities Administrator 90 days after the award date.

Project Photos as Described Must be completed and approved by the In the Project Specifications: District Facilities Administrator prior to the start of demolition and upon completion of construction.

IV. BIDS, AWARDS & INVOICING

A. Awards will be made to the lowest responsive and responsible bidder. The bid must be submitted by an authorized company representative.

B. Progress payment will be permitted as 25%, 50%, 75%, & 100%.

25% Payment will be authorized upon approval of the submission and approval of all project submittals to include the approved L&I permit.

50% Payment will be authorized obtaining the receipt of materials and onsite mobilization.

75% Payment will be authorized at the completion of the Re-roofing.

100% Payment will be authorized at the completion of the final inspection, completion of all final deliverables and completion of all Contract requirements.

V. BONDS & PUBLIC WORKS EMPLOYMENT VERIFICATION ACT

The successful bidder for this project is required to furnish bonds from a surety company authorized to do business in the Commonwealth of Pennsylvania, if the total bid amount exceeds $25,000. The successful bidder for this project is also required to furnish verification that all employees performing public work are authorized to work in the United States. Additional information about these requirements is shown below:

A. Performance Bond in a sum equal to one hundred percent (100%) of the contract amount conditioned on the performance of the contract in accordance with the plans, specification, and conditions of the contract.

B. Payment Bond in a sum equal to one hundred percent (100%) of the contract amount, conditioned on the prompt payment of all material furnished and labor supplied or performed in connection with the work contracted for the project.

C. The Commonwealth of Pennsylvania enacted Act 127 of 2012, known as the Public Works Employment Verification Act, effective January 1, 2013, which requires all public works contractors and subcontractors to use the Federal

Berks County, Temple Stockpile #01

Government’s E-Verify system to ensure that all employees performing work on public works projects are authorized to work in the United States.

Additional information can be found in the Press Release or at the following hyperlink: Guidelines for Administering and Enforcing the Public Works Employment Verification Act, issued by the Department of General Services, the Commonwealth agency responsible for administering and enforcing this Act.

This information is important because if you are the apparent low bidder for this Solicitation, before we can proceed with the award, you must comply with this new law by completing the Public Works Employee Verification Form and then returning it to the attention of the Bid Contact.

Any subcontractors performing work on this project must also complete the form and return it to the attention of the Bid Contact specified before commencing work on the project.

The award may be conditional based on requirements above. Notice to proceed for a project will not be given until all three (3) requirements are received. The bonds will be retained until the project is completed to the satisfaction of PennDOT and will not be returned unless requested.

VI. DEPARTMENT CONTACTS

A. All administrative and technical questions prior to the Walk-through must be submitted to the Issuing Officer identified below. Questions at the Walk-through will be directed to the Facilities Administrator. Any questions after Walk-through must be submitted by 12:00 Noon on January 13, 2016 to the Issuing Officer. The official questions and answers will be posted to emarketplace no later January 15, 2016.

B. Issuing Officer

Susan Zellers | Purchasing Agent 1 PA Department of Transportation Bureau of Office Services | Materials and Services Management Division 400 North Street | Harrisburg, PA 17120 Phone: 717.346.9554 | Fax: 717.783.7971 Email: szellers@pa.gov

C. Project Contacts – Do not contact prior to award. After award, all project questions, concerns and correspondence, except for change orders, as well as documents for review and approval should be directed to the Facilities Administrator.

Eric Silfies | District Facilities Administrator PA Department of Transportation http://www.dgs.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_12691_1354_1225310_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/cop_general_government_operations/dgs/community_content/dgs_homepage/portlets/dgs_home_page_news_and_media/articles http://www.pabulletin.com/secure/data/vol42/42-52/2525.html http://www.pabulletin.com/secure/data/vol42/42-52/2525.html http://www.pabulletin.com/secure/data/vol42/42-52/2525.html http://www.portal.state.pa.us/portal/server.pt/document/1307554/pwemploymentverificationform2_pdf mailto:szellers@pa.gov

Berks County, Temple Stockpile #01

Bureau of Office Services | Facilities Management Division 1002 Hamilton Boulevard | Allentown PA 18101 Phone: 610-841-4144 Email: esilfies@pa.gov

D. Project Change Order – If, due to unforeseen circumstances, additional work or time not contemplated in the current purchase terms, conditions or specifications is uncovered which is necessary for completion of the project, the Contractor shall submit to PennDOT, in writing, a letter detailing the additional work, any requested cost (including a detailed breakdown of the time and materials required), any time requirements, and whether work can continue or have to stop. The work defined in the letter must be within the original scope of work stated in the project specifications. Upon acceptance of change, PennDOT will notify you of acceptance in writing for the additional work in accordance with the Terms and Conditions attached to this request. The Contractor shall not proceed with the additional work until the change is approved. All change order requests must be sent to:

Susan Zellers | Purchasing Agent 1 PA Department of Transportation Bureau of Office Services | Materials and Services Management Division 400 North Street | Harrisburg, PA 17120 Phone: 717.346.9554 | Fax: 717.783.7971 Email: szellers@pa.gov

VII. TERMS AND CONDITIONS

The awarded contractor shall comply with all documents attached to the solicitation.

It is critical that bidders review and understand all Terms and Conditions prior to submitting a bid.

mailto:szellers@pa.gov