Statement of Work 70Z03025QCLEV0134.pdf

PR #: 31050PR250000191

STATEMENT OF WORK

LAST UPDATED: 09/4/2024 PAGE 1/3

STATEMENT OF WORK (SOW)

FOR

HVAC Repairs at USCG Cleveland Harbor Boathouse

1.0 GENERAL

1.1 BACKGROUND

The boathouse is in need of several HVAC repairs. The boathouse Stalz Unit is not operational and unit is currently using portable cooling sources for an IT space in the building. The boathouse LG system has failed and no longer has any means of cooling or heating.

1.2 SCOPE

The Contractor shall repair all damaged equipment to the HVAC system at USCG Station Cleveland Harbor IAW manufacters recommendations.

1.3 APPLICABLE DOCUMENTS

N/A

2.0 SPECIFIC REQUIREMENTS/TASKS

The following paragraphs describe the requirements and tasks for the selected Contractor to repair the HVAC systems in Station Cleveland Harbor’s Boathouse.

• Remove and replace current inverter compressor board in boathouse LG unit

• Remove restricted Stulz Unit filter drier

• Mobilize, reclaim, and open system line set to remove all restricition

• Replace Sporlan drier, braze, and pressure test system, and charge system for full operational test

• System Check

• Remove failed LG compressor Inverter board and verfify proper operation of the LG system

3.0 SITE VISIT

Bidding contractors are encouraged to make a site visit prior to providing a quote for services.

Site visits should be performed between the hours of 8:00 AM – 3:00 PM, M-F excluding federal holidays. All site visits should be scheduled with MKC Jacob Gross by calling (216) 937-0140.

All proposals submitted shall be subject to a technical review by a subject matter expert, prior to contract award.

4.0 CONTRACTOR PERSONNEL

All persons conducting business at the USCG Cleveland Moorings are required to meet all applicable safety requirements set forth by the U.S. Coast Guard. Access to the facility is controlled by USCG Station Cleveland Harbor and all persons entering the cafility will be subject to search and asked to provide proper identification.

4.1 QUALIFIED PERSONNEL

file://///hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

LAST UPDATED: 08/25/2025 PAGE 2/3

PR #:

STATEMENT OF WORK

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

4.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

4.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

4.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

5.0 QUALITY ASSURANCE

The Contractor and their personnel shall check in and out with the unit Point of Contact and/or their designated representative. Any issues that arise will be addressed by the unit Point of Contact and/or their designated representative.

6.0 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 30 calendar days from the date of award.

6.1 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at:

Location:

USCG Cleveland Moorings 1055 E. 9th Street Cleveland, OH 44114

Unit Point of Contact Gross, Jacob MKC (and/or his designated representatives)

LAST UPDATED: 09/4/2024 PAGE 3/3

PR #:

STATEMENT OF WORK

Office: 216-937-0141

6.2 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0700 and 1500 EST, Monday through Friday, except Federal holidays and other days specifically identified by the Commanding Officer.

6.3 TRAVEL

Contractor travel shall not be required for this requirement.

7.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

8.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in Section 7.0 Government Furnished Resources.

9.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

9.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

9.2 The Contractor shall have 30 business days to make corrections and redeliver.