Statement of Work-21TEMP-OK-410-DRAFT2922.pdf

STATEMENT OF WORK

(SOW)

OK-410 Handling and Stowage Group (H&SG) Procurement

1.0 Background

The Naval Sea Systems Command (NAVSEA) Program Executive Office for Integrated Warfare Systems (PEO- IWS5) is procuring AN/SQQ-89A(V)15 Anti-Submarine Warfare (ASW) Combat Systems for DDG-51 class and other ship classes. This system includes the OK-410(V)4 Handling and Stowage Group (H&SG) which is utilized to stow, deploy, and retrieve surface ship towed arrays like the Multi-Function Towed Array (MFTA). The major assemblies (units) of the H&SG are: Winch Assembly, Level-Wind Assembly, Overboarding Fairlead Assembly, Control Station Assembly, Power Distribution Panel, Maintenance Kit, Control Console Protection Assembly, Safety Rail Assemblies and Cable Assemblies.

PEO-IWS5 has tasked the Naval Undersea Warfare Center Division Newport (NUWCDIVNPT) Sensors and SONAR Systems Department, Code 15, to execute all the procurement efforts for the H&SG. NUWCDIVNPT intends to procure OK-410(V)4 systems, spare parts, and major assemblies under this contract to support the AN/SQQ- 89A(V)15 fielding plan.

1.1 Places of Performance

All work will be performed at the contractor’s facility.

1.2 Authorized Users

This contract is applicable to the Sensors and SONAR Department, Code 15, of the Naval Undersea Warfare Center Division Newport, RI.

1.3 Sponsors

• PEO-IWS; Program Executive Office for Integrated Warfare Systems

• PEO-USC; Program Executive Office for Unmanned and Small Combatants

• PEO-SHIPS; Program Executive Office for Ship Building

1.4 Types of Funding

• Operation and Maintenance, Navy (O&MN)

• Shipbuilding and Conversion, Navy (SCN)

• Other Procurement, Navy (OPN)

• Research, Development, Test & Evaluation, Navy (RDT&EN)

• Foreign Military Sales (FMS)

2.0 Scope

The contractor shall manufacture H&SG systems for systems in section 2.1. The contractor shall also provide spare parts, materials and engineering services to address Test and Evaluation (T&E), Technology Insertion (TI), and Obsolescence issues. The contractor shall conduct Reviews to provide periodic status and to demonstrate production and test readiness.

2.1 Applicable Systems

2.1.1 AN/SQQ-89A(V)15

2.1.2 AN/SQQ-89(V)

2.1.3 AN/SQQ-89(V) FMS

3.0 Applicable Documents

The contractor shall perform the tasking required in Section 4.0 in accordance with the below Applicable Documents.

NUMBER TITLE TASK

NUMBER

3.1 DoD Issuances

3.1.1 MIL-HDBK-61A 07 Feb 2001 Configuration Management

Guidance

4.2.2

3.1.2 MIL STD 3046 dtd 6 Mar 2013 Configuration Management

4.2.2

3.2 Industry Standards

3.3.1 ANSI/ISO/ASQ Q9001:2008 Quality Management Systems

Requirements Standard

4.2.1

3.3.2 IEEE/EIA Standard 12207 Information Technology -

Software Life Cycle Processes

4.4

4.0 Technical Requirements

The contractor shall perform the tasks in section 4.0 in accordance with Applicable Documents (ADs) listed in Section 3.0 and Technical Instructions (TIs), and utilizing the Government Furnished Information (GFI) listed in Section 6.0.

4.1 GENERAL

4.1.1 CONTRACT KICK-OFF MEETING

The contractor shall host a Contract Kick-Off meeting at its facility within 45 days after contract award. The contractor shall present the planned configuration and present a Program Objectives and Milestone (POA&M) Schedule for Production phases to include: tasks and milestones, requirements review, CDRL submittals, and schedule.

The contractor shall notify the Government, thirty (30) days prior to the Contract Kick-Off Meeting. The contractor shall deliver the notification and the meeting agenda to the Contracting Officer’s Representative (COR) in accordance with CDRL A007. The contractor shall prepare and deliver presentation materials in accordance with CDRL A003. The contractor shall deliver meeting minutes in accordance with CDRL A009.

4.1.2 PRODUCTION READINESS REVIEW

The contractor shall conduct a Production Readiness Review (PRR) at the contractor’s facility prior to commencing production and no later than sixty (60) days after contract award.

The contractor shall address readiness and knowledge of the product drawings, adequacy of resources, production planning, facilities, material procurement, quality assurance, and logistics at the PRR. The contractor shall demonstrate it has a production plan that the production schedule is compatible with delivery requirements, configuration management is adequate, and it has documented production policies and procedures. The contractor shall demonstrate adherence to the bill of materials, that it has completed make-or-buy decisions, that it has identified long lead-time items, and that it has identified alternative sources of components. The contractor shall demonstrate it has quality control procedures in place to ensure a high level of quality. The contractor shall demonstrate support, test, and diagnostic equipment are available, and spares (if applicable) are integrated into the production plan.

The contractor entrance criteria shall include, at a minimum, an approved agenda with areas of interest/risk identified, spares (if applicable) are integrated into the production plan, and the production schedule is compatible with delivery requirements.

The contractor exit criteria shall include, as a minimum, that areas of interest/risk have been adequately resolved or plans of action to correct are established, concurrence that all critical system issues have been resolved, and that the production plan is attainable at low risk.

The contractor shall notify the Government, thirty (30) days prior to the PRR. The contractor shall deliver the notification and meeting agenda to the Contracting Officer’s Representative (COR) in accordance with CDRL A007.

The contractor shall deliver PRR entrance and exit criteria to Government no later than thirty

(30) days prior to PRR in accordance with CDRL A003.

The contractor shall prepare a PRR presentation package which is to be delivered no later than fourteen (14) days prior to PRR. The PRR package shall include:

a. Agenda

b. Assessment of Entrance Criteria for PRR;

c. Overview of contractor’s production readiness including parts availability;

d. Schedule – production schedule

e. Factory Acceptance Testing (FAT) approach;

f. Issues – identification of any issues that require discussion and resolution;

g. Summary status of deviations;

h. Risks and Mitigation Strategies;

i. Safety Assessment and Mitigation Strategies;

j. Obsolescence Analysis and Mitigation Strategies; and

k. Assessment of Exit Criteria for PRR

The contractor shall deliver the PRR presentation in accordance with CDRL A003.

The contractor shall document, in meeting minutes, all discussions, action items and issues discussed during the PRR. The contractor shall deliver the meeting minutes of the PRR in accordance with CDRL A009.

4.1.3 FAILURE REPORTS

The contractor shall establish a system to handle all non-conforming material and to handle H&SG components that fail a Factory Acceptance test, or a quality assurance check. Failures shall be reported to the Government within 10 business days of occurrence for review and acceptance. If the Government accepts the failure, the contractor shall submit Failure Summary and Analysis reports which identify the nature of the failure, and identify remedial and corrective action for preventing future occurrences.

The contractor shall deliver Failure Reports in accordance with CDRL A001.

4.2 PROGRAM MANAGEMENT (ALL CLINs)

The contractor shall conduct informal bi-weekly progress meetings with the Government program team members via telephone. The contractor shall prepare presentation material (CDRL A003) in advance for the bi-weekly progress meeting that addresses the following:

a. Agenda

b. Schedule – production schedule;

c. Completed and planned efforts (e.g., production);

d. Production Issues, Status and Plan;

e. Obsolescence Issues and Status;

f. Status of ongoing Quality system activities (e.g., production defects data);

g. Cost/schedule performance for Engineering Services;

h. Risks Management Activities;

The contractor shall deliver meeting minutes in accordance with CDRL A009.

4.2.2 CONFIGURATION MANAGEMENT

The contractor shall establish a Configuration Management Program in adherence with the Configuration Management Plan provided as GFI in section 6.0. If there is a conflicting requirement between the contractor’s configuration management plan and applicable document 6.0, applicable document 6.0 shall supersede the contractor’s configuration management plan.

The contractor shall ensure that:

a. Technical documentation, provided as GFI, is tracked and inputs for proposed changes are provided to the Government so that documentation will be change controlled and maintained by the Government;

b. Retrofit of approved engineering changes is accomplished on affected material at the authorized point;

c. Changed articles are appropriately marked or identified;

d. Change accomplishment is recorded.

The contractor shall propose and document Class I and Class II Engineering Change Proposals (ECPs) in accordance with the Configuration Management Plan provided as GFI in section 6.0 and shall deliver ECPs in accordance with CDRL A004. The contractor must notify the government of the change at the next weekly progress meeting.

4.3 PRODUCTION PHASE

4.3.1 PRODUCTION HARDWARE

The contractor shall manufacture, assemble, inspect, integrate, test, package, and deliver H&SG production systems and associated equipment in accordance with the drawings listed as GFI in section 6.2, 6.3, and 6.4.

The contractor shall deliver the Winch Assembly, Level Wind Assembly, Overboard Fairlead Assembly, Control Station Assembly, Power Distribution Panel, Maintenance Kit, Control Console Protection Assembly, Safety Rail Assemblies, interconnect cables, and shipboard cable connector kits to facilitate shipboard cable routing and installation.

The contractor shall fabricate a set of test cables in accordance with the drawings listed as GFI in section 6.2 terminated at each end that are representative of the inter-unit shipboard cables for performing integration, and factory acceptance testing.

The contractor shall deliver all interconnecting cables and connectors, replacement parts (such as filter elements and their seals), fasteners, and any miscellaneous hardware items required for assembly, integration, and installation with each H&SG system.

4.3.2 PRODUCTION TEST PROCEDURE

The contractor shall develop a single Factory Acceptance Test (FAT) Procedure document ensuring compliance with the requirements identified in Table 4-1 of the Performance

Specification and Multi-Function Towed Array (MFTA) Electro/Optical Slip Ring Assembly (EOSRA) Test Specification identified as GFI in sections 6.5 and 6.6.

The contractor shall include in the test procedure the test objectives, requirement(s) being tested, how the test verifies the requirement is met, resources needed to support the testing (e.g., equipment, documentation, personnel, etc.) and test acceptance criteria.

The contractor shall red line, update the FAT procedure, and deliver the test procedures in accordance with CDRL A005.

4.3.3 TEST READINESS REVIEW

The contractor shall conduct FAT on all systems ensuring compliance with the approved FAT Procedures.

The contractor shall conduct a Test Readiness Review (TRR) prior to beginning FAT testing on H&SG Systems. The contractor shall demonstrate that the hardware is built in accordance with the Drawings listed as GFI in sections 6.2, 6.3, and 6.4 and that during dry runs, 90% of performance requirements pass prior to TRR.

The contractor shall notify the Government, thirty (30) days prior to all FAT events including the TRR. The contractor shall deliver the notification and meeting agenda to the Contracting Officer’s Representative (COR) in accordance with CDRL A007.

The contractor shall verify that all resources (e.g., equipment, documentation, and personnel) needed to support testing are available and ready for use, as outlined by the test procedures.

The contractor entrance criteria shall include, at a minimum, an approved agenda with areas of interest/risk identified and closure criteria clearly articulated, any problem or non-compliance reports have been adequately identified, and a summary of dry run test results are completed.

The contractor exit criteria shall include, as a minimum, the closure criteria has been met or plans of action to correct are established, concurrence that critical system issues have been resolved, and any system requirement, manufacturing risk assessment or obsolescence review has been updated.

The contractor shall deliver TRR entrance and exit criteria for Government approval no later than fourteen (14) days prior to the TRR in accordance with CDRL A003.

The contractor shall prepare a TRR presentation package which is to be delivered no later than seven (7) days prior to TRR. The TRR package shall include:

a. Agenda

b. Assessment of Entrance Criteria for TRR;

c. Schedule – test schedule;

d. Issues – identification of any issues that require discussion and resolution;

e. Qualification checklist – all dry run

f. Configuration under Test;

g. Summary of informal dry-run test results;

h. List of open system problem reports;

The contractor shall deliver the TRR presentation in accordance with CDRL A003.

The contractor shall document, in meeting minutes, all discussions, action items and issues discussed during the TRR. The contractor shall deliver the meeting minutes of the TRR in accordance with CDRL A009.

The contractor shall deliver a Request for Variance (RFV) for any FAT requirements that cannot be met for government approval in accordance with CDRL A008.

The contractor shall deliver a test report which shall include an overview of the test objectives, test environment, system configuration under test, documentation of calibrated test equipment, deviations for any failed requirements, issues and problems encountered during testing, and the results of each test.

The contractor shall deliver a FAT Test/Inspection Report in accordance with CDRL A00B.

The contractor shall deliver Certificates of Compliance (e.g., for material certifications) in accordance with CDRL A006.

4.3.4 PRODUCTION OBSOLESCENCE TRACKING

The contractor shall develop, modify, update and maintain a method of tracking component obsolescence and forecasting potential component obsolescence in accordance with CDRL A00X. The method shall track age of all components; the length the component has been on the market; what updates are available; if a ‘last time to buy’ notice has been released by a supplier; and any other information the contractor deems necessary. The contractor shall develop a method to account for obsolescence risk for high value and long lead components that will minimize delivery delays, cost growth and technical complexity.

4.4 ENGINEERING SERVICES

The contractor shall perform technical investigations on issues identified during engineering activities to support engineering changes, for the investigation and resolution of system level hardware and software design, implementation, or supportability problems.

The contractor shall perform technical investigations on issues including failures, faults, degraded performance, intermittent operational anomalies, damaged equipment, requirement variations, training shortfalls, insufficient operability, failed requirements checks, degraded interface capability, and component obsolescence to determine the root cause, generate alternative solutions, and produce recommended courses of action. The contractor shall perform technical investigations on issues generated by the review, examination, and study of technical documentation including plans, reports, problem reports, specifications, test plans, test results and test reports. The contractor shall perform the necessary tests to develop technical investigation responses and resolutions. The contractor shall evaluate alternative solutions, proposed upgrades and recommended courses of action to determine and compare the associated risks and performance, cost and schedule impacts and trade-offs. The contractor shall deliver technical investigations in accordance with CDRL A002.

The contractor shall develop, modify, update and maintain documentation including performance specifications, test plans, component obsolescence forecasts and engineering change proposals. The contractor shall deliver performance specifications, test plans and procedures in accordance with CDRL A005. The contractor shall deliver Engineering Change Proposal (ECP)’s and in accordance with CDRL A004. The contractor shall deliver component obsolescence forecasts in accordance with CDRL A00X.

5.0 Progress Reports

The Contractor shall prepare a Contractor’s Status Report that indicates the progress of work, status of the program(s), and existing or potential problem areas for all assigned tasks. The Contractor shall submit the Contract Status Report for the same timeframe as each invoice submitted in the Wide Area Workflow (WAWF) Module of the Procurement Integrated Enterprise Environment (PIEE). CDRL A00Y– DI-MGMT-81991.

6.0 Government Furnished Information

The following Government Furnished Information (GFI) will be made available under this contract.

Document Number Document Name Applicable SOW Tasks

6.1

IWS5B-12-CMP-

009R4

Surface Ship Undersea Warfare Combat System Configuration Management Plan

4.2.2

6.2

7950-301-3005 Rev.1 Drawing Tree

7950-301-3005 Rev.1 Drawing Tree (need to add new drawings since last solicitation)

4.3.1, 4.3.3, 4.4

6.3

ODIM Drawing 7950- 306-1011-0

Software Version Description (SVD)

6.4

ODIM Drawing 7950- 306-1002-4

Software Design Description (SDD)

6.5

H&SG 08-001 Latest Revision-3, 3 June

Performance Specification for the AN/SQQ- 89A(V)15 ASW Combat System Handling and Stowage Group for the Multi-Function Towed Array.

4.3.2, 4.4

6.6

NAVSEA Drawing 8293682 Rev C

Multi-Function Towed Array (MFTA) Electro/Optical Slip Ring Assembly (EOSRA) Test Specification DWG #: 8293682 Rev. C

4.3.2, 4.4

7.0 Quality Surveillance and Performance Standards

The Government will conduct quality surveillance via various methods including formal and informal meetings, review of technical reports, review of monthly progress reports, and review of deliverables. Contractor performance will be evaluated in the areas of technical quality, cost control, schedule/timeliness, management, utilization of small business, and regulatory compliance as follows:

• Technical Quality: The government will evaluate technical quality using the criteria defined in the Performance Requirements Summary Table (PRST), Attachment X the performance standards defined in applicable documents and GFI in Section 6.0;

• Cost Control: The government will evaluate the contractor’s effectiveness in forecasting, managing, and controlling actual costs in comparison to negotiated costs;

• Schedule/Timeliness: The government will evaluate the contractor’s ability to meet negotiated milestones and delivery schedules;

• Management: The government will evaluate the contractor’s ability to integrate and coordinate all activities needed to execute the contract;

• Utilization of Small Business: The government will evaluate the contractor’s compliance with the Small Business Subcontracting Plan and any small business subcontracting goals contained in the contract;

• Regulatory Compliance: The government will evaluate the contractor’s compliance with the terms and conditions of the contract relating to applicable regulations and codes.