Statement of Work - 150 Gallon Short Rear Mount Wildland Fire Skid Unit.pdf

STATEMENT OF WORK

150-Gallon Short Rear Mount Wildland Fire Skid Unit

Pennsylvania Department of Conservation and Natural Resources Bureau of Forestry

Harrisburg, Pennsylvania 17105

I. SCOPE OF WORK:

The Pennsylvania Department of Conservation and Natural Resources, Bureau of Forestry, requires one (1) 150-gallon short rear mount wildland fire skid unit, or approved equal, according to the Contract Tasks below.

Questions regarding the technical aspects of this bid should be directed to Joe Tate, Forest Program Specialist, at (717) 787-5758 or through e-mail at jotate@pa.gov. Questions regarding the bidding or contracting procedures should be directed to Nancy Weibley at

(717) 783-2566 or through e-mail at nweibley@pa.gov.

II. CONTRACT TASKS:

The following tasks shall be completed in performance of this contract.

• Provide one (1) 150-gallon short rear mount wildland fire skid unit, or approved equal, current model or newer, to include the attached standard and optional equipment and accessories. (See Specifications attached.)

• Bid price is to include delivery to Buchanan State Forest, 25184 Great Cove Road, McConnellsburg, Pennsylvania 17233, as well as all shipping, transportation, environmental handling, unloading charges, and any other associated charges for delivery.

• The office is to be notified 24 hours in advance of delivery.

III. CONTRACTOR REFERENCES:

After the bid opening and prior to awarding of the contract, the Department has the right to request references (names, address and phone number) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract.

mailto:jotate@pa.gov mailto:nweibley@pa.gov

IV. CONTRACTOR REQUIREMENTS:

Vendor shall comply with all attachments to this contract as referenced in the IFB- Invitation for Bid documents and attached to this Statement of Work.

V. CONTRACT TERM:

The contract shall commence upon execution and receipt of purchase order and Notice to Proceed notification and terminate upon satisfactory completion of all Contract Tasks, but no later than March 23, 2018.

VI. BID AWARD:

The bidder must complete and return the following for award of the bid:

(1) The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us; and,

(2) A properly executed Reciprocal Limitations Act Requirements form (attached) that lists the state of manufacture for any supplies procured.

Bid will be awarded based on the lowest total sum.

Note: The Department will only accept out to two (2) decimal points when entering your “Unit Price” figures in the bid.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department.

VII. PAYMENT TERMS:

Payment shall be made upon satisfactory completion of contract.

VIII. INVOICES:

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

(1) E-mailed to the following for a Paperless E-mail Invoice Option:

E-mail a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.VnmrO6Mo6UK.

or, http://www.pasupplierportal.state.pa.us/ mailto:69180@pa.gov http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.VnmrO6Mo6UK

(2) Mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg, PA 17106

All invoices MUST have the purchase order number as well as your SAP Vendor Number on the invoices. The name and address listed on the purchase order must also be listed on the invoices. Failure to provide this information will result in a delay of your payment.

IX. RECEIPT AND OPENING OF BIDS:

A. The bidder shall complete the electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us. Faxed or e-mailed bids will not be accepted.

B. No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

X. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/. The bids will be posted within three (3) business days following the bid opening. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

Attachments: Specifications Reciprocal Limitations Act Requirements form http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/