STATEMENT OF WORK - 128 ACS AT LODGING.pdf

STATEMENT OF WORK

for

128 ACS LODGING ACCOMMODATIONS

SCOPE OF REQUIREMENT: The Wisconsin National Guard (WI ANG) will conduct a training operation beginning 1 June 2026 and ending 11 June 2026. The WI ANG is seeking a facility to accommodate lodging within 30 miles of Ironwood, MI. Zip code 49938.

Venue shall provide the following as outlined below:

LODGING/SLEEPING ROOMS

• Required: Approximately 31-35 sleeping rooms at a lodging rate not to exceed the local per diem rate for the duration of the event.

o Ten (10) nights: Monday, 1 June 2026 through Thursday, 11 June 2026 Four (4) single rooms with at least one Queen Size bed in each 27-31 double rooms with at least two (2) Queen Size beds in each o Each individual room shall have the following:

TV, Microwave Bathroom

• Toilet, Shower, Sink Air conditioning o Room service shall be provided daily by the venue

• The Government is NOT responsible for long-distance phone calls, movie rentals, internet fees, alcohol, room service charges, late check out fees, damages, etc. These charges will be billed to the individuals staying in the room at the hotel.

• The Government is tax exempt and is not required to pay tax on lodging or any other charges. The Contracting Of�ice will provide the vendor with a tax-exempt certi�icate.

• Adequate parking is required. Any parking fees should be addressed in your quote.

• Complimentary internet access must be provided in the lodging rooms.

• Reservations: The deadline for the Government reserving rooms will be no earlier than

1600 hours on 18 May 2026, two (2) weeks prior to the event. Any rooms not reserved by this deadline can be released and made available for sale to the general public.

• Cancellations: The Government will be provided with a 72-hour cancellation policy or better. In case of unforeseen mission requirements or con�irmed emergency, the Government will not be held liable for failure to cancel and will not be charged �irst night stay or any applicable cancellation fees. A letter signed by the appropriate Wing or Squadron Commander or an Of�icial Order must be submitted in this case.

MEALS

• Complimentary breakfast shall be provided daily for the duration of the event o Breakfast shall be available no later than 6am daily o Breakfast shall accommodate all hotels guests, including approximately 60 WIANG personnel o Breakfast menu shall include a variety of the following foods:

Juice, milk, coffee, meat or protein choice, fresh fruit, yogurt, cereal, bread, bagels, pancakes, waf�les, and pastries.

OTHER

The Government’s preference is to stay at one venue. If this is not possible, the lodging accommodations can be disbursed between no more than two (2) venues within a 10-mile radius of each other. However, they must still be located within the 30-mile radius of Ironwood, MI.

LODGING FACILITIES: SAFETY, SECURITY, AND HEALTH REQUIREMENTS

SCOPE: Minimum requirements for safe, secure, and sanitary lodging for personnel. The contractor shall provide facilities and services that meet all federal, state, and local regulations, in addition to the speci�ic standards detailed herein. The objective is to ensure the safety, security, and well-being of all guests for the duration of their stay.

PHYSICAL SECURITY REQUIREMENTS

Feature Requirement

Exterior Doors

All exterior doors must be equipped with commercial-grade, operational locks.

Doors for common use must utilize a guest room key access system and remain continuously locked.

Emergency Exits

All emergency exit routes and doors must be clearly marked with illuminated signage, remain unblocked and fully accessible, and be equipped with single-motion, panic-style hardware. All emergency lighting must be tested monthly.

Parking Facilities

The parking lot must be of suf�icient size to accommodate all registered guest vehicles. It must be well-lit from dusk until dawn with functioning, maintained lighting �ixtures to ensure guest safety.

GUEST ROOM STANDARDS

All guest rooms must be maintained to the following standards:

Feature Requirement

Housekeeping Rooms must be cleaned daily, including the provision of fresh linens and sanitation of surfaces.

Primary Locks Each guest room door must have a functional primary lock.

Secondary Locks Each guest room door must be equipped with a secondary locking device (e.g., deadbolt, security chain, or latch) that is operable only from the interior of the room.

Telephones Each room must have a functional telephone capable of making outbound calls and directly dialing 911 without passing through a switchboard.

Lighting All lighting �ixtures within the guest room and bathroom must be fully operational.

Emergency Information

A legible emergency escape map, speci�ic to the room's location, must be posted on the interior of the main guest room door.

FIRE & LIFE SAFETY SYSTEMS

The contractor is responsible for the continuous maintenance and inspection of all �ire and life safety equipment. Federal employees on of�icial travel are required by law to stay in facilities that meet �ire safety requirements.

Equipment Inspection & Certi�ication Requirements Fire Alarms, Smoke Detectors, and Sprinkler Systems

All systems must be inspected, tested, and maintained in accordance with NFPA 72 and NFPA 25. Interconnected �ire alarms are required in all guest rooms, corridors, and common areas.

Fire Extinguishers Portable �ire extinguishers (Class ABC or as appropriate) shall be located in hallways and common areas, subject to monthly visual inspection by staff and annual professional servicing in accordance with NFPA 10.

Inspection Records

An annual inspection by a licensed and certi�ied �ire inspector must have been completed within one year of the contract start date. The inspection must show no serious de�iciencies. A copy of the most recent annual inspection report must be provided to the government upon request.

HEALTH & SANITATION

To ensure the health and well-being of guests, the following standards must be met:

Area Requirement

Food Service & Swimming Pools

If the facility offers food service or has a swimming pool, a comprehensive health and food safety inspection must have been completed within one year of the contract start date. This inspection must be conducted by a certi�ied local, county, or state health inspector or an approved government-contracted company. The report must indicate no signi�icant de�iciencies.

EMERGENCY ACTION & RESPONSE

The contractor must develop, maintain, and post a comprehensive Emergency Action Plan (EAP) that provides clear, actionable guidance for staff and guests for various emergency scenarios.

The plan must be readily available and include, at a minimum, contingencies and response procedures for the following:

• Active Shooter or other acts of workplace violence

• Bomb Threat or Suspicious Package

• Natural Disasters (e.g., tornadoes, hurricanes, �loods, earthquakes relevant to the geographic location)

• Fire and/or Explosion

• Food-Related Illness Outbreaks

• Medical Emergencies

• Human Traf�icking Awareness and Reporting Protocols, consistent with the principles of the

Violence Against Women Act (VAWA) and its protections.

*** Please be advised that the Government reserves the right to conduct inspections of all lodging facilities to ensure compliance with safety, health, and security standards. These inspections will be performed in accordance with the criteria outlined in the attached Hotel Security Assessment Form.

Questions related to this Statement of Work (SOW) can be directed to the Volk Field Contracting

Of�ice at WI.CRTC.VF.Contracting@us.af.mil mailto:WI.CRTC.VF.Contracting@us.af.mil