Statement of Work 1048 Epoxy Floors.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

STATEMENT OF WORK

FOR

B1048 Epoxy Floors

1 General

1.0 Scope

1.0.1 The contractor Shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to install epoxy floors as defined in this Statement of Work (SOW).

1.1 Background

1.1.1 The Oklahoma Military Department is soliciting bids for a Firm Fixed Price contract awarded according to lowest price technically acceptable vendor to install a new floor coating system at the 137 SOW B1048 Fire Department. This project includes removing the existing surface coatings to provide an acceptable substrate for the specified installation; preparing the surface profile in accordance with manufacturer's requirements; making repairs to the floor, as necessary, to provide a professional finished appearance and prevent accelerated wear; and applying a new chemically resistant floor coating system. Period of Performance (PoP): The Period of Performance Shall be through 90 Days.

1.2 General Information

1.2.1 Quality Control (QC): The contractor Shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor Shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor Shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.2.2 Recognized Holidays: The following are recognized US holidays. The contractor Shall coordinate with the 137th Special Operations Wing in advance if work Will be planned on these days:

1.2.2.1 New Year’s Day

1.2.2.2 Martin Luther King, Jr.’s Birthday

1.2.2.3 President’s Day

1.2.2.4 Memorial Day

1.2.2.5 Independence Day

1.2.2.6 Labor Day

1.2.2.7 Columbus Day

1.2.2.8 Veteran’s Day

1.2.2.9 Thanksgiving Day

1.2.2.10 Christmas Day

1.2.3 Place and Performance of Services: Performance Shall be at the 137th Special Operations Wing, Oklahoma City, Oklahoma, Building 1048. The contractor Shall, at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor Shall keep in mind that the stability and continuity of the work force are essential.

1.2.3.1 Unscheduled gate closures by the 137th Security Forces Squadron May occur at any time causing all personnel entering or exiting a closed installation to experience a delay.

This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation May result in the termination of the contractor employee’s installation driving privileges.

1.2.3.2 The contractor’s employees Shall become familiar with and obey the regulations of the installation including fire, traffic, safety and security regulations while on the installation. Contractor employees Should only enter restricted areas when required to do so and only upon prior approval. All contractor employees Shall carry proper identification with them at all times. The contractor Shall ensure compliance with all regulations and orders of the installation which May affect performance.

1.2.4 Security Requirements. The contractor Shall comply with all applicable installation/facility access and local security policies and procedures, which May be obtained from the Contracting Officer. The contractor Shall also provide all information required for background checks to meet installation access requirements to be accomplished by 137th Security Forces Squadron. The contractor Shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government May require changes in contractor security matters or processes. The base access procedures require the contractor, their employees, and subcontractors to submit a background check from the State of Residence of each individual who Will need to be granted access to the base. If there are arrests and/or convictions, issuance of the badge is solely up to the discretion of the 137th Security Forces Squadron Commander.

1.2.5 Special Qualifications: The contractor Shall ensure all employees possess all required licenses for operating the contractor supplied equipment including its proper implementation with the government’s equipment for successful performance of this contract.

1.2.6 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO and other Government personnel, as appropriate, May meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer Will apprise the contractor of how the Government views the contractor’s performance and the contractor Shall apprise the Government of problems, if any, being experienced. The contractor Shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings Shall be at no additional cost to the Government.

1.2.7 Contract Manager (CM): The contactor Shall designate a CM who Shall ensure performance under this contract. The name of this person, and an alternate who Shall act for the contractor when the CM is absent, Shall be designated in writing to the KO. The CM or alternate Shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM Shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM Shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM Shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor

1.2.8 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor Shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” Shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel Shall wear identification badges distinguishing themselves as such. The badges Shall have the company name, employee name and the word “contractor” displayed. The contractor Shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) Shall be returned to the KO within 14 days of an employee’s departure.

1.2.9 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees Shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor Shall notify its employees of the United States Government’s zero tolerance policy, the actions that Will be taken against employees for violations of this policy. Such actions May include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor Shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.2.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract May receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which May create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor Shall notify the KO immediately whenever it becomes aware that such access or participation May result in any actual or potential OCI and Shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan Will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO May affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which May be affected by the OCI.

2 Definitions and Acronyms

2.0 Definitions

2.0.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.0.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.0.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment Shall be in writing and Shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.0.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.0.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.0.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that May be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.0.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.0.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.0.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.0.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service Shall meet contract requirements.

2.0.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.0.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.0.13 WORK WEEK. Monday through Thursday, 0630-1700, unless specified otherwise.

2.1 ACRONYMS

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense

FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance IAW In Accordance With IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary SOCES Special Operations Civil Engineering Squadron SOW Scope of Work QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S)

3.0 The Government Will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.0.1 Property: The Government Will furnish the necessary location for the contractor to perform services outlined in this SOW.

3.0.2 Utilities: All utilities in the facility Will be available for the contactor’s use in the performance of this contract. The contractor Shall instruct employees in utilities conservation practices. The contractor Shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4 Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

4.0 General

4.0.1 Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor Shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5 Requirements.

5.0 General requirements

5.0.1 The total area to be prepared and surfaced is 6,551 square feet. The contractor Shall be prepared for a 5% overage. The area Shall be measured and verified by the contractor to ensure an adequate availability of flooring product. The flooring system Shall be at least 3/16in thick.

5.0.2 The product used Shall meet the layering and specifications shown in the drawings, the product Shall be part of the same product line and formulated specifically to work as a coherent flooring system. The flooring system Shall be chemically resistant to fuel, oils, grease, and common firefighting chemicals. The flooring system epoxy Shall be a 100% solids epoxy. Quartz broadcast aggregate materials are an acceptable component in the system if optimal to meet requirements. The exception are any materials referenced in para 5.3 for proper joint preparation and sealing so long as they are compatible with the epoxy flooring system chosen. The contactor Must ensure each component has adequate curing time per the manufacturers curing guidelines before continuing.

5.0.3 The system chosen Shall withstand sharp impact due to heavy metallic items being dropped during use of the facility. Additionally, the systems urethan topcoat Shall withstand industrial type wear and tear to include traffic from 80,000lb or greater vehicles. The contractor Shall demonstrate with previous flooring examples and product data that their solution meets these requirements. The flooring system Must be a proven system that has been used in Fire Departments to include references for the 137 SOCES to verify.

5.0.4 The final product Shall be slip-resistant, semi-gloss, white finish. The Final color Shall be a standard pigmented ‘white’ and agreed to by the 137 SOCES.

5.0.5 Contractor Qualifications: The Contractor Must have a minimum of ten years' experience applying the specified or similar coating systems. Work experience Must be submitted with the Contractors bid and include at least 3 projects of comparable size and scope.

5.0.6 All work which shows carelessness or lack of skill in execution Will be rejected and Shall be redone to the satisfaction of the Owner prior to acceptance of work.

5.0.7 Work Shall be in phases as shown on the drawings. However, if weather is permitting the Government may allow the contractor to have the entire area. Program sequence Shall be coordinated with the 137 SOCES and the 137 FES.

5.0.8 Non-Work Areas: The Contractor is responsible to protect all finishes. Areas, devices, and/or items not to be coated Must be masked off. The Contractor Shall provide proper masking material, masking tape, polyethylene sheet, or other materials as required to protect areas from overspray, splatter, foot tracking, and spills.

5.0.9 Materials: The Contractor is responsible to provide all labor, materials, supplies and equipment necessary to complete the project.

5.0.10 Safety: The Contractor Shall provide all necessary safety precautions and Will conduct operations so that no workers are exposed to hazardous amounts of airborne dust, particles or solvent vapors.

5.0.11 Ventilation: The Contractor Will ensure that the work area is ventilated properly at all times to prevent accumulation of hazardous fumes, vapors, dust or particles.

5.0.12 Protection and Clean Up: The Contractor Shall protect areas adjacent to the work area during surface preparation and coating operations and Will protect the work area with barricades, warning tape and signs. When work is complete, the Contractor Shall remove these items and Must remove accumulated dust and debris. The Contractor is responsible to keep the jobsite clean and free of dust and debris at all times. All materials, dust and debris from the job Shall be removed daily and as soon as the job is complete.

Government disposal, dumpsters, or trash collection is not authorized for Contractor use.

5.0.13 In the event of an unanticipated spill/splash/etc. or other event in which govt property is damaged, example: paint damage on the wall from an etching process, the contractor Shall remedy the damage and return the affected area to its pre-damaged state.

5.0.14 All products Shall be installed in accordance with the manufacturer's installation instructions.

5.0.15 Final Completion: The contractor Must complete all work 90 days past Notice to Proceed (NTP). All work Shall be done in a continuous fashion.

5.1 Submittals

5.1.1 The contractor Shall submit the submittal documents that are found in the deliverables table that is located further on in this document.

5.1.2 The documents will be submitted along with the AF3000 for the approval/disapproval of the submitted items.

5.2 Substrate Preparation

5.2.1 Removal of existing surface coatings, repair work and installation of the new flooring system Shall be in compliance with all applicable codes. The substrate Shall be free of all contamination such as laitance, curing compounds, dirt, oil and grease and any other debris.

5.2.2 Areas to be prepared are shown in the drawings.

5.2.3 The Contractor is responsible to perform a calcium-chloride moisture test and immediately report any conditions that do not meet the flooring systems requirements to the owner prior to installation of the new floor coating system. Moisture levels Must be in compliance with the manufacturer’s specifications. If moisture levels are above limits do not continue and inform the KO and the 137 SOCES of the findings.

5.2.4 The Contractor Shall comply with the flooring systems manufacturers surface preparation instructions. The Contractor is responsible for providing an acceptable substrate for the specified installation. All cracks, holes and flooring irregularities Shall be properly repaired to ensure a smooth, finished appearance and to prevent accelerated wear.

Any filling material Must be within the flooring system and meant for that size, slope, & type of void. The Contractor Must remove the existing surface coatings. Mechanical abrasion or bead blasting procedures May be used to remove old coatings. Dust generated by mechanical abrasion Must be confined and contained. Vacuum pick-ups Should be used regularly to collect dust and debris during these operations.

5.2.5 The Contractor Shall remove all oily residues from newly exposed concrete using solvents, etches, and detergents, as appropriate.

5.2.6 The Contractor Shall sweep the floor to remove dust and debris and clean the floor with a mechanical scrubber and a heavy-duty alkaline detergent. The Contractor Shall thoroughly rinse the floor with clear water prior to installing the new coating system.

5.2.7 The Contractor Shall correct all damages which occur during surface preparation.

5.3 Expansion & Control Joints

5.3.1 The joint sealant steps Shall be completed in sequence before the final topcoat is applied.

5.3.2 After substrate preparation and before any flooring application, concrete expansion joints Shall be thoroughly cleaned to include the removal of the backer rod and any sealant.

5.3.3 Once clean, the contractor Shall measure and annotate the depth of the expansion and control joints.

5.3.4 All expansion and control joints Shall be marked so they can be identified after all grout, primer, & epoxy work has been accomplished.

5.3.5 Once the final Epoxy application with any broadcast has cured, a 0.25in wide saw cut to the measured depth of the joint plus the additional height of the additional coatings Shall be made to re-establish the joint.

5.3.6 After the saw cuts are completed, they Shall be thoroughly cleaned of all debris and residues, new closed cell backer rods Shall be installed. A backer rod 1/8in wider than the saw cut Should be used.

5.3.7 Joints Shall be filled with a chemically-curing, epoxidized polyurethane sealant specially formulated for dynamically moving building joints. The sealant Shall be compatible with the epoxy flooring system. Apply sealant in accordance with the manufacturer’s instructions whose color matches the final flooring product. The color Shall be approved by the 137 SOCES.

5.3.8 Once the sealant has fully cured per manufacturers instructions, the final topcoat May be applied.

5.4 Prime & Seal

5.4.1 Floors Shall be clean of all debris such as laitance, curing compounds, dirt, oil and grease and any other debris.

5.4.2 The contractor Shall be responsible to apply the prime and seal IAW the manufacturer specifications.

5.5 Surface Coating

5.5.1 Floors Shall be clean of all debris before grout application.

5.5.2 The contractor Shall be responsible to apply the proper surface coatings, topping and grout coat, IAW manufacturer specifications.

5.5.3 In the event that the epoxy application contains defects, the contractor Shall remove the defective area, re-prep, and re-apply IAW the products manufacturer instructions.

5.6 Topcoat

5.6.1 Floors Shall be clean of all debris before Topcoat application.

5.6.2 The contractor Shall be responsible to apply the proper Topcoat IAW manufacturer specifications.

5.6.3 The final finish Shall be slip-resistant.

5.7 Painting

5.7.1 The contractor Shall restripe the floor with 6in stripes as shown in the drawings.

5.7.2 All paint used for striping Shall be compatible with the floor coating system.

Appendix A: Epoxy Flooring System

The epoxy flooring system Shall involve the following steps, more steps are allowable per flooring system requirements. The final thickness Shall be at least 3/16in thick.

• Prepare substrate

• Apply Primer, vapor barrier type

• Apply body coat(s)

• Apply slip resistant Urethane topcoat(s)

The flooring System Shall meet these physical property requirements

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government Will use these standards to determine contractor performance and Will compare contractor performance to the Acceptable Quality Level (AQL).

SOW

Paragraph Task Performance

Standard Acceptable Quality

Levels Surveillance Method / By

Whom

5.2 Phase 1 Floor

Prep

100% prep coverage of the area covered by each phase that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved government inspector

5.3

Phase 1 Expansion & Control Joints

Joints cleaned & 100% sealant coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

5.4 Phase 1 Epoxy

Floor Prime & Seal

100% coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

5.5

Phase 1 Surface Coating

100% coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

5.6 Phase 1 Topcoat

100% coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved government inspector

5.7 Phase 1

Painting

100% painting coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

5.2 Phase 2 Floor

100% prep coverage of the area covered by each phase that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

Phase 2 Expansion & Control Joints

Joints cleaned & 100% sealant coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

5.4 Phase 2 Epoxy

Seal

100% coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

Phase 2 Surface Coating

100% coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved government inspector

5.6 Phase 2 Topcoat

100% coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved government inspector

5.7 Phase 2

Painting

100% painting coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

5.2 Phase 3 Floor

100% prep coverage of the area covered by each phase that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

Phase 3 Expansion & Control Joints

Joints cleaned & 100% sealant coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

5.4 Phase 3 Epoxy

Seal

100% coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

Phase 3 Surface Coating

100% coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

5.6 Phase 3 Topcoat

100% coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved government inspector

5.7 Phase 3

Painting

100% painting coverage of the area covered by each phase by a product that meets SOW requirements

System is installed and tested by manufacturer's specifications

KO approved

TECHNICAL EXHIBIT 2

DELIVERABLES

SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Quality Control Plan (Pre- Construction)

Within 10 days of contract award

1 Original Copy PDF Format w/AF 3000 cover sheet

KO

Project Schedule (Pre- Construction)

Within 10 days of contract award

1 original copy PDF Format w/AF

Submittal Schedule (Pre- Construction)

Within 10 days of contract award

1 original copy PDF Format w/AF

Material submittal (Pre- Install)

Within 30 days of contract award

1 Original Copy PDF Format w/AF

Warranty Documentation and O&M Manuals

Prior to project completion

1 Original Copy PDF Format w/AF

------ END OF SOW ------

2.1 ACRONYMS