STATEMENT OF WORK 05 Jan 2026.pdf

STATEMENT OF WORK

Heat Treatment Certification and Kiln Inspection Date: 05 Jan 2026

1. DESCRIPTION OF WORK.

The contractor shall furnish all personnel, labor, supplies, supervision, and equipment necessary to provide an ISPM Certification Program that includes compliance and verification inspections at two locations to ensure each facility meets regulatory requirements of ISPM 15. The program shall include a physical audit of the heat treatment sterilization program for two separate heat treatment facilities. The contractor shall provide heat treatment/kiln inspection services necessary to provide certification of heat treated (HT) and kiln dried heat treated (KDHT) lumber as non-manufactured wood packing (NMWP) compliant with the requirements of the International Plant Protection Guidelines (IPPC).

Heat treatment system (1) is located at Blue Grass Army Depot (BGAD), Richmond, KY, and Heat treatment system (2) is located at Anniston Munitions Center (ANMC) in Anniston, AL.

The Program shall respond to and meet the requirements set by the European union (EU), US Department of Agriculture Animal and Plant Health Service (APHIS), and the International Plant Protection Convention (IPPC).

Program shall establish measures intended to reduce the risk of introduction and/or spread of quarantine pests associated with wood packaging material made of coniferous and non-coniferous green lumber.

2. Frequency of onsite audits:

3.

Audit Services shall be performed 1 time per month at each Heat Treatment Facility.

4. Reporting:

The contractor shall supply an audit report each month to the Contracting Office for each Heat Treatment facility.

5. GENERAL INFORMATION

The Contractor shall provide a contract manager, including contact information for that employee, who shall be responsible for ensuring/coordinating the performance of the work to the Contracting Officer prior to the start date. The manager shall have full authority to act for the Contractor on all matters relating to operations of this contract. In addition, the Contractor shall provide the names of all employees who will be performing services under this order and update the information within one week if personnel changes occur.

Contractor and all employees are bound by all Depot regulations. The Contractor will implement changes in regulations at no expense to the government.

The Contractor shall provide environmental, health, and safety training to ensure compliance with all federal, state, and local laws or regulations.

All Contractor vehicles shall meet all depot safety requirements, demonstrated to be in good mechanical, well maintained, fully operational condition (including lights, horn, etc.) All equipment shall have sufficient light to provide a high degree of illumination.

All vehicles shall be equipped with Underwriters laboratory approved fire extinguishers, 10BC or larger, dry chemical type. Extinguishers shall be permanently mounted in the vehicle. No flame-producing devices (matches, lighters, etc.) may be taken into the restricted area.

The safety provisions of AR 385-1 for BGAD are applicable to this contract and shall be conscientiously observed at all times by the Contractor and his employees. AR 385-1 is on file at the Safety Office, Bldg. 219, phone (859) 779-6363.

In the event of an accident warranting medical attention (EMT), the Contractor’s employees should call 911 from a depot phone. From a cellular or non-government phone, they should call

(859) 779-6911.

All accidents will be reported promptly to Security. An employee who is directly associated with an accident where damage to property or equipment results, will immediately notify Security

(859) 779-6380, the Contracting Officer, and their immediate supervisor. The employee will remain at the scene of the accident until released by Security. Security will notify the Safety Office.

The Contractor will only accept instruction from the Contracting Officer or his/her appointed designee.

No information, other than that which may be contained in an authorized amendment to the contract duly issued by the Contracting Officer, which may be received from any person employed by the government or otherwise, will be considered grounds for deviation from any stipulations of this contract.

6. LOCAL RULES AND REGULATIONS

a. Passes and Badges:

Security requirements at Blue Grass Army Depot, Richmond, Kentucky, include issuance of badges for identification purposes to personnel entering the Depot. Contractors are required to secure employee identification badges from the Security Badge Office for all their employees engaged in contract performance who, as part of their employment, must enter the military reservation. No charge is made for badges if badges are returned. Contractors will be charged fifty dollars ($50.00) for each badge issued to replace lost badges or badges damaged through carelessness, negligence or misuse and no contractor employee will be permitted entry into the Depot unless he has in his possession and wears the prescribed identification badge.

b. Hours of Work: Normal working hours for the depot are 6:30 A.M. until 5:00 P.M. EST Monday through Thursday.

Federal Holidays. The following is a list of Federal Holidays observed by this Installation:

New Year's Day, January 1 Martin Luther King's Birthday, 3rd Monday in January President's Day, 3rd Monday in February Memorial Day, Last Monday in May Juneteenth, June 19 Independence Day, July 4 Labor Day, First Monday in September Columbus Day, 2nd Monday in October Veterans Day, November 11 Thanksgiving Day, 4th Thursday in November Christmas Day, December 25

c. Traffic: The Contractor will be required to conform to Depot regulations as concerns:

(1) Designated routes

(2) Parking regulations

(3) Insurance - The contractor will ensure that all private vehicles brought on the Government reservation by either the contractor or any of his employees and not used in connection with the performance of this contract are fully insured for minimum amount of personal injury and property damage liability required by the State of Kentucky.

d. Highway Barricades and Warning Signs: The Contractor will be required to comply with Depot Regulations BGAD Reg 56-1.

e. Safety: The Contractor will be required to comply with Depot Regulations BGAD Reg 385-1 Series.

f. Temporary Structures: The Contractor will be required to comply with Corps of Engineers Manual EM 385-1-1.

g. Fire Prevention and Protection: The Contractor shall comply with all fire prevention measures prescribed in the installation fire regulations, a copy of which is on file in the office of the Project Management Team Office, Bldg. S-14. A written fire permit shall be obtained from the installation fire marshal for use of open flame devices such as blowtorches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment in, on, or within 15 feet of buildings.

The Contractor shall be liable for any fire loss to Government property attributable to negligence on the part of the Contractor, including failure to comply with fire prevention measures prescribed by terms of this contract.

h. Utilities: It has been determined by the Contracting Officer, that Government-owned and operated utility systems and supplies are adequate for the needs and use of the Contractor as well as the Government and all reasonably required amounts of water and electricity will be made available to the contractor without charge.

i. Safety and Accident Prevention: The provisions of AMCR 385-100, Safety Manual, and Volume 37, Number 202, Part II, Dept. of Labor, Occupational Safety and Health Standards, dated October 18, 1972 will be strictly adhered to and will be available in the office of the Project Management Team, Bldg. S-14 for reference by Contractors.

j. Insurance Requirements are in accordance with Insurance-Work on a Government Installation clause, FAR Reference 52.228-5.