Description

This is a solicitation for commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number W519TC26T3020 is issued as a Request for Quotation (RFQ) for ISPM 15 Heat Treatment Certification and Kiln Inspections IAW the attached Statement of Work Dated 05 Jan 2026 and the addendum titled “Wide Area Workflow (WAWF) BGAD Site Specific Instructions with OPSEC”.

This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The solicitation is being issued as a Request for Quote (RFQ) with the intent to award as a simplified acquisition. This requirement is 100% small business set aside and utilizes the North American Industry Classification System Code (NAICS) 562910 (Remediation Services) with a size standard of 1000 employees. This procurement is being conducted in accordance with regulation at FAR 12, Acquisition of Commercial Products and Commercial Services.

Please see attached Statement of Work and Wide Area Workflow (WAWF) BGAD Site Specific Instructions document.

Instructions to Offerors (Reference FAR 52.212-1)

(a) The Offeror is responsible for reading all information contained in this solicitation and all attachments, if any, posted with it. Offerors should check the www.SAM.gov website often for any information regarding this solicitation and/or amendments to this solicitation. For information concerning this solicitation, please email Jeremy.s.turner10.civ@army.mil.

(b) Pursuant to FAR 52.204-7, System for Award Management, offerors must be registered in the System for Award Management (SAM) at the time an offer or quotation is submitted and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. If an offeror is not registered in SAM at the time of the offer, its offer will not be considered for award. You may register electronically at http://www.sam.gov.

(c) Submission of offers. Submissions are due by 9 February 2026, not later than 5:00 PM EST and must be submitted via email to Jeremy.s.turner10.civ@army.mil. At a minimum, offers must include:

(1) The solicitation number W519TC26T3020;

(2) A technical description of the service to provide heat treatment/kiln inspection services necessary to provide certification of heat treated (HT) and kiln dried heat treated (KDHT) lumber as non-manufactured wood packing (NMWP) compliant with the requirements of the

International Plant Protection Guidelines (IPPC). This may include product literature, or other documents, if necessary.

(3) Annual pricing and pricing for monthly audits at both sites for a Base Year and 4 Option years submitted as listed below:

This RFQ is for services performed for a period of one year with an option to renew annually for up to 5 years total, funding to be provided annually for that year.

BLUE GRASS ARMY DEPOT, RICHMOND, KY

Base Year - 15 Feb 2026 – 14 Feb 2027 = $Annually ($/Month)

Option Year 1 - 15 Feb 2027 – 14 Feb 2028 = $ Annually ($/Month)

Option Year 2 - 15 Feb 2028 – 14 Feb 2029 = $ Annually ($/Month)

Option Year 3 - 15 Feb 2029 – 14 Feb 2030 = $ Annually ($/Month)

Option Year 4 - 15 Feb 2030 – 14 Feb 2031 = $ Annually ($/Month)

ANNISTON MUNITION CENTER, ANNISTON, AL

Base Year - 15 Feb 2026 – 14 Feb 2027 = $Annually ($/Month)

Option Year 1 - 15 Feb 2027 – 14 Feb 2028 = $ Annually ($/Month)

Option Year 2 - 15 Feb 2028 – 14 Feb 2029 = $ Annually ($/Month)

Option Year 3 - 15 Feb 2029 – 14 Feb 2030 = $ Annually ($/Month)

Option Year 4 - 15 Feb 2030 – 14 Feb 2031 = $ Annually ($/Month)

State discount terms, if any.

(4) Cage code and Unique Entity ID (generated by SAM.gov).

(d) Late submissions, modifications, revisions, and withdrawals of offers - (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the designated government emails by the date and time designated in the solicitation; (2) Any offer, modification, revision, or withdrawal of an offer received after the exact date and time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; however, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted; and (3) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

(e) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(f) Offers shall be made in accordance with the statement of work and attachments provided in the solicitation.

(g) Advance payment or down payment terms are not acceptable.

(h) Oral communications ARE NOT acceptable in response to this notice.

(i) Technical Inquiries and Questions: All technical inquiries and questions relating to this solicitation are to be submitted via email to Jeremy.s.turner10.civ@army.mil. Offerors shall submit questions at least 2 days prior to the closing/response date of the solicitation in order to ensure adequate time is allotted to form an appropriate response and to amend the solicitation, if necessary. Offerors must review the specifications in their entirety and review the www.SAM.gov website for answers to questions prior to submission of an inquiry.

FAR 52.212-2 - Evaluation -- Commercial Items:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror, whose offer conforms to the solicitation and will be most advantageous to the Government.

The following factors shall be used to evaluate offers:

1) Lowest Price

2) Technically Capability

The Government will issue an award to the offeror whose quote is the Lowest Price that is determined to meet at least the minimum requirements to be determined Technically Capable.

Technically Capable is defined as the documented capability to meet the minimum requirements of the project as specified in this solicitation and the attached specifications, including evidence of the offeror's capability to meet or exceed the specified service schedule. It is imperative that the offeror submit sufficient documentation and information for the Government to determine technical capability and quoted price. Failure to submit sufficient information for the Government to determine technical capability and quoted price may be cause for rejection of your quote.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The following FAR clauses and provisions may apply to this acquisition:

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity

52.204-7 System for Award Management

52.204-9 Personal Identity Verification of Contractor Personnel

52.204-13 System for Award Management Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications

52.212-3 Offerors Representations and Certifications- Commercial Items

52.212-4 Contract Terms and Conditions - Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items

52.217-8 Option to Extend Services

52-217-9 Option To Extend the Term of the Contract

52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications

52.252-2 Clauses Incorporated by Reference

52.232-17 Interest

52.243-1 Changes-Fixed Price

Additionally, the following clauses/provisions located within FAR 52.212- 5 may apply to this acquisition:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.219-6 Notice of Total Small Business Set-Aside

52.219-8, Utilization of Small Business Concerns

52.219-13, Notice of Set-Aside of Orders

52.219-28 Post Award Small Business Program Representation

52.222-3 Convict Labor

52.222-19 Child Labor Cooperation with Authorities and Remedies

52-222-26 Equal Opportunity

52.222-41 Service Contract Labor Standards

52.222-50 Combating Trafficking in Persons

52.225-1, Buy American—Supplies

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33, Payment by Electronic Funds Transfer System for Award Management

52.233- 3 Protest After Award

The full text of these FAR clauses can be accessed electronically at website:

https://www.acquisition.gov/browse/index/far

The following DFARS Clauses and Provisions may be applicable to this acquisition:

The full text of these DFARS clauses can be accessed electronically at website:

https://www.acquisition.gov/dfars

Required Provisions. Refer to Table 212.2 for a list of provisions to be included in actions for commercial products and commercial services.

TABLE 212.2

Number Title Source

252.203-7005 Representation Relating to Compensation of Former DoD Officials

Section 847 of FY 2008

NDAA

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements Federal CUI standards

252.204-7024 Notice on the Use of the Supplier Performance Risk System Other

252.209-7021 Prohibition Relating to Conflicts of Interest in Consulting Services—Certification

Section 812 of the FY 2024

NDAA

(Pub. L. 118-

252.215-7008 Only One Offer 10 USC

3703(a)(1)(A)

252.215-7010 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing

Data

10 USC

252.215-7016 Notification to Offerors—Post award Debriefings Section 818 of the FY 2018

NDAA

252.219-7000 Advancing Small Business Growth 10 U.S.C.

252.225-7000 Buy American—Balance of Payments Program Certificate 41 U.S.C.

chapter 83

252.225-7020 Trade Agreements Certificate 19 U.S.C.

2501-2518

252.225-7031 Secondary Arab Boycott of Israel 10 U.S.C.

252.225-7035 Buy American—Free Trade Agreements— Balance of Payments Program Certificate

41 U.S.C.

chapter 83

252.225-7050 Disclosure of Ownership or Control by the

Government of a Country that is a State Sponsor of Terrorism

10 U.S.C.

4871(b)

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

Section 890 of FY 2020

NDAA

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region Representation

Section 855 of

FY 2023 NDAA

Required Clauses. Refer to Table 212.3 for a list of clauses to be included in contracts for commercial products and commercial services.

TABLE 212.3

Number Title Source 52.203-3 Gratuities 10 U.S.C.

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials Section 847 of FY 2008

NDAA

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

10 USC

252.204-7020 DoD Assessment Requirements DOD CUI Standards

252.204-7021 Cybersecurity Maturity Model Certification Requirements DOD Cyber Standards

252.204-7022 Expediting Contract Closeout Other 252.204-7023 Reporting Requirements for Contracted Services 10 U.S.C.

252.205-7000 Provision of Information to Cooperative Agreement Holders 10 U.S.C.

252.211-7003 Item Unique Identification and Valuation Other 252.211-7008 Use of Government-Assigned Serial Numbers Other 252.216-7010 Post award Debriefings for Task Orders and Delivery

Orders Section 818 of the FY 2018

NDAA

252.219-7003 Small Business Subcontracting Plan (DoD Contracts) 15 U.S.C.

252.223-7008 Prohibition of Hexavalent Chromium Other 252.225-7001 Buy American and Balance of Payments Program 41 U.S.C.

chapter 83 252.225-7012 Preference for Certain Domestic Commodities 10 U.S.C.

252.225-7021 Trade Agreements 19 U.S.C.

2501-2518 252.225-7036 Buy American—Free Trade Agreements—Balance of

Payments Program 41 U.S.C.

chapter 83

252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 10 U.S.C.

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

Section 890 of FY 2020

NDAA

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

Section 855 of FY 2023

NDAA

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

Recurring Approps.

252.227-7015 Technical Data–Commercial Products and Commercial Services

10 USC

252.227-7037 Validation of Restrictive Markings on Technical Data 10 USC

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

10 USC

252.232-7006 Wide Area WorkFlow Payment Instructions Other 252.232-7010 Levies on Contract Payments 26 USC

6331(h) 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel Section 1038 of FY

NDAA

252.237-7019 Training for Contractor Personnel Interacting with Detainees

Section 1092 of FY

NDAA

252.243-7002 Requests for Equitable Adjustment 10 USC

252.244-7000 Subcontracts for Commercial Products and Commercial Services

Section 874 of FY 2017

NDAA

252.247-7023 Transportation of Supplies by Sea 10 U.S.C.

2631(a)

252.247-7028 Application for U.S. Government Shipping Documentation/Instructions

Other